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Antonino2023
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May 18, 2023
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VBA or Power Query help: Iterate copy/paste from one sheet to another and save each iteration

Hello,    I have 3 sheets within a workbook for which I am trying to establish an "iterative connection". The relevant names are listed below: Workbook name: Test_Iterations Sheet 1 name: All In...

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The relevant names are listed below: Workbook name: Test_Iterations Sheet 1 name: All In...","body@stringLength":"5979","rawBody":"

Hello, 

 

I have 3 sheets within a workbook for which I am trying to establish an \"iterative connection\". The relevant names are listed below:

ModelColorWeightVolumeChange Group
59603Blue1738459603,97196,41444,72306,61772
97196Blue9763759603,97196,41444,72306,61772
41444Red9327559603,97196,41444,72306,61772
72306Red4261859603,97196,41444,72306,61772
61772Green3978259603,97196,41444,72306,61772

 

ModelColorWeightVolumeChange GroupPartsCalculation 1Calculation 2Calculation 3Calculation 4Calculation 5Calculation 6Result 1Result 2Result 3
XXXXX          
               
               
               

 

ModelPartsResult 1Result 2Result 3
     
     
     
     

 

My simplified use-case is the following:

Each row in \"Inputs\" is a set of data that I want to paste into \"Analysis_T\" in the first row (in the columns that match the same name). It needs to only happen in the first row of \"Analysis_T\". I have designated the cells that the row data should be copied into with \"X\".

\"Analysis_T\" performs calculations that take between 4 and 10 seconds to complete. When they complete, I want all the rows in \"Analysis_T\" to be copied into sheet \"Summaries\" for only the columns shown above. (I do not know if calculation time is a factor that needs to be considered). Finally, I want to keep only rows whose value in 'Result 2\" is equal to \"Yes\".

 

I want this action to be repeated for every row in \"Inputs\". To summarize, each iteration should do the following:

For i = 1 to i = # of rows in \"Inputs\"

  1. Copy row i 
  2. Clear cells in \"Analysis_T\" (denoted by \"X\" in this post)
  3. Paste row i into row 1 of \"Analysis_T\" (in respective columns)
  4. Wait for data in columns \"Result 1\"-\"Result 3\" to populate (if applicable)
  5. Copy all rows of \"Analysis_T\" (only columns shown above) and paste them into sheet \"Summaries\". (it should add to the existing data, not overwrite)
  6. Delete all rows whose value in \"Result 2\" is equal to \"No\".

End

 

May someone please help me get started with this task? I have few experience with VBA code and Power Query but understand code (background with Python and Matlab).

 

I am not sure if \"copy/paste\" are the actions that need to occur, but they are what is currently used to manually run this process.

 

 

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This file is the right one.
Also, you can disregard the comment about speed for now. It is likely tied to Application.Wait

 

","body@stringLength":"147","rawBody":"

This file is the right one.
Also, you can disregard the comment about speed for now. It is likely tied to Application.Wait

 

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Antonino2023 

You can started with the VBA code to achieve your task.

Here's an example VBA code that you can use as a starting point:

 

Sub IterateAndCopyPaste()\n    Dim wb As Workbook\n    Dim wsInputs As Worksheet\n    Dim wsAnalysis As Worksheet\n    Dim wsSummaries As Worksheet\n    Dim tblInputs As ListObject\n    Dim tblAnalysis As ListObject\n    Dim tblSummaries As ListObject\n    Dim inputRow As ListRow\n    Dim analysisRow As ListRow\n    Dim lastRow As Long\n    Dim i As Long\n    \n    ' Set references to the workbook and worksheets\n    Set wb = ThisWorkbook\n    Set wsInputs = wb.Worksheets(\"All Inputs\")\n    Set wsAnalysis = wb.Worksheets(\"Analysis\")\n    Set wsSummaries = wb.Worksheets(\"Summaries\")\n    \n    ' Set references to the tables\n    Set tblInputs = wsInputs.ListObjects(\"Inputs\")\n    Set tblAnalysis = wsAnalysis.ListObjects(\"Analysis_T\")\n    Set tblSummaries = wsSummaries.ListObjects(\"Summaries\")\n    \n    ' Loop through each row in the Inputs table\n    For i = 1 To tblInputs.DataBodyRange.Rows.Count\n        ' Get the current input row\n        Set inputRow = tblInputs.ListRows(i)\n        \n        ' Clear the cells in Analysis_T\n        tblAnalysis.DataBodyRange.ClearContents\n        \n        ' Copy the input row to the first row of Analysis_T\n        inputRow.Range.Copy tblAnalysis.DataBodyRange.Rows(1)\n        \n        ' Wait for calculations to complete (if necessary)\n        ' Add code here to wait for the calculations to complete\n        \n        ' Copy all rows from Analysis_T to Summaries\n        lastRow = tblSummaries.DataBodyRange.Rows.Count\n        tblAnalysis.DataBodyRange.Copy Destination:=tblSummaries.DataBodyRange.Offset(lastRow)\n        \n        ' Delete rows from Summaries where Result 2 is \"No\"\n        DeleteRowsWithNoResult2 wsSummaries, tblSummaries\n        \n        ' Clear the clipboard\n        Application.CutCopyMode = False\n    Next i\nEnd Sub\n\nSub DeleteRowsWithNoResult2(ws As Worksheet, tbl As ListObject)\n    Dim result2Column As Range\n    Dim cell As Range\n    \n    ' Set the Result 2 column range\n    Set result2Column = tbl.ListColumns(\"Result 2\").DataBodyRange\n    \n    ' Loop through each cell in the Result 2 column\n    For Each cell In result2Column.Cells\n        ' Check if the value is \"No\" and delete the entire row\n        If cell.Value = \"No\" Then\n            cell.EntireRow.Delete\n        End If\n    Next cell\nEnd Sub

 

Please note that this is a basic example, and you may need to modify it based on your specific workbook structure and requirements. You'll also need to add code to wait for the calculations to complete, as indicated in the comments.

To run the code, press Alt+F11 to open the VBA editor in Excel, insert a new module, and paste the code into the module. You can then run the IterateAndCopyPaste macro to perform the desired iterations.

 

You can achieve the desired task using Power Query too in Excel.

Here's a step-by-step solution using Power Query:

  1. Open your Excel workbook and go to the \"Data\" tab.
  2. Click on \"Get Data\" and select \"From Other Sources\" -> \"Blank Query\". This will open the Power Query Editor.
  3. In the Power Query Editor, go to the \"Home\" tab and click on \"Advanced Editor\".
  4. Replace the existing code with the following Power Query code:

 

let\n    Source = Excel.CurrentWorkbook(){[Name=\"Inputs\"]}[Content],\n    #\"Filtered Rows\" = Table.SelectRows(Source, each [#\"Result 2\"] = \"Yes\"),\n    #\"Removed Columns\" = Table.RemoveColumns(#\"Filtered Rows\", {\"Result 2\"}),\n    #\"Renamed Columns\" = Table.RenameColumns(#\"Removed Columns\",{{\"Model\", \"Parts\"}, {\"Calculation 1\", \"Result 1\"}, {\"Calculation 2\", \"Result 2\"}, {\"Calculation 3\", \"Result 3\"}}),\n    #\"Appended Queries\" = Table.Combine({#\"Renamed Columns\", #\"Renamed Columns\", #\"Renamed Columns\"}) // Replace the number of repetitions here\nin\n    #\"Appended Queries\"\n​

 

5. In the code above, replace \"Inputs\" with the actual name of your table in the \"All Inputs\" sheet.

6. Replace the comment // Replace the number of repetitions here with the actual number of times you want to repeat the rows.

7. Click on \"Done\" to close the Power Query Editor.

 

This Power Query code will filter the rows based on \"Result 2\" column, remove the \"Result 2\" column, rename the columns accordingly, and append the resulting table multiple times based on the specified number of repetitions.

Once you've completed the above steps, Power Query will load the transformed data into a new table in Excel. The table will contain the desired iterations based on your requirements.

You can refresh the data in the table whenever needed by clicking on \"Data\" -> \"Refresh All\".

 

I hope the proposal solutions, with AI helps, using VBA or Power Query meets your requirements.

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NikolinoDE 

 

I have made some modifications to your template code to fit my needs. I am now at a point where I would like to paste as values instead of  the traditional copy./paste. Do you have any suggestions for doing that? I suspect it will require modifying line 64. I have attached a copy of the xlsm file to this post.

 

Also, do you have any suggestions for improving the speed of this code? 

 

Sub IterateAndCopyPaste_V2()\n    Dim wb As Workbook\n    Dim wsInputs As Worksheet\n    Dim wsAnalysis As Worksheet\n    Dim wsSummaries As Worksheet\n    Dim tblInputs As ListObject\n    Dim tblModel As ListObject\n    Dim tblAnalysis As ListObject\n    Dim tblSummaries As ListObject\n    Dim inputRow As ListRow\n    Dim analysisRow As ListRow\n    Dim lastRow As Long\n    Dim i As Long\n    \n    ' Temporary ovewrite value\n    Dim Temp As String\n    Temp = \"Temp\"\n    \n    ' Set references to the workbook and worksheets\n    Set wb = ThisWorkbook\n    Set wsInputs = wb.Worksheets(\"Inputs\")\n    Set wsAnalysis = wb.Worksheets(\"Analysis\")\n    Set wsSummaries = wb.Worksheets(\"Summaries\")\n    \n    ' Set references to the tables\n    Set tblInputs = wsInputs.ListObjects(\"Inputs_T\")\n    Set tblModel = wsAnalysis.ListObjects(\"Model_T\")\n    Set tblAnalysis = wsAnalysis.ListObjects(\"Analysis_T\")\n    Set tblSummaries = wsSummaries.ListObjects(\"Summaries_T\")\n    \n    ' Helper variables\n    num_Inputs_rows = tblInputs.DataBodyRange.Rows.Count\n    On Error Resume Next    ' This is a way to handle the error when SpecialCells(xcellTypeBlanks) is empty and returns an error\n    num_Inputs_empty_rows = tblInputs.DataBodyRange.SpecialCells(xlCellTypeBlanks).Rows.Count\n    On Error GoTo 0\n    data_num_Inputs_rows = num_Inputs_rows - num_Inputs_empty_rows\n    \n    ' Clear tblSummaries before beginning first/new iteration\n    tblSummaries.Range(2, 1).Value = Temp   ' This is a temporary fix to allow table to clear in next line\n    tblSummaries.DataBodyRange.ClearContents\n    tblSummaries.DataBodyRange.Delete\n    tblSummaries.Range(2, 1).Value = Temp   ' Temp is added back in to allow the For loop to identify LastRow for i = 1 (throws an error without this)\n    \n    ' Loop through each row in tblInputs\n    For i = 1 To data_num_Inputs_rows\n        \n        ' Get the current input row\n        Set inputRow = tblInputs.ListRows(i)\n        \n        ' Clear the cells in Model_T\n        tblModel.DataBodyRange.ClearContents    ' This prevents a pop-up on every iteration asking to replace cells with existing data\n                \n        ' Copy the input row to the first row of Model_T\n        inputRow.Range.Copy tblModel.DataBodyRange.Rows(1)\n        \n        ' Wait for calculations to complete (if necessary)\n        ' (In testing this is a buffer to observe impact of code modifications)\n        Application.Wait (Now + TimeValue(\"0:00:05\"))\n        \n        ' Determine which row the Analysis data should be pasted in based on current iteration (i)\n        lastRow = tblSummaries.ListRows.Count\n        \n        ' Copy all rows from tblAnalysis to tblSummaries\n        tblAnalysis.DataBodyRange.Copy Destination:=tblSummaries.DataBodyRange.Offset(lastRow - 1)\n                \n        If i = data_num_Inputs_rows Then\n        tblModel.DataBodyRange.ClearContents ' Clear tblModel\n        MsgBox \"Analysis complete. Go to the Summaries sheet and make an offline copy.\"\n        End If\n                \n        ' Clear the clipboard\n        Application.CutCopyMode = False\n     Next i\nEnd Sub\n\n'Sub DeleteBlankRows_V2(ws As Worksheet, tbl As ListObject)\n'    Dim AllSummaries As Range\n'    Set AllSummaries = tbl.DataBodyRange\n'    AllSummaries.SpecialCells(xlCellTypeBlanks).EntireRow.Delete\n'End Sub

 

","body@stringLength":"4038","rawBody":"

 

 

I have made some modifications to your template code to fit my needs. I am now at a point where I would like to paste as values instead of  the traditional copy./paste. Do you have any suggestions for doing that? I suspect it will require modifying line 64. I have attached a copy of the xlsm file to this post.

 

Also, do you have any suggestions for improving the speed of this code? 

 

Sub IterateAndCopyPaste_V2()\n Dim wb As Workbook\n Dim wsInputs As Worksheet\n Dim wsAnalysis As Worksheet\n Dim wsSummaries As Worksheet\n Dim tblInputs As ListObject\n Dim tblModel As ListObject\n Dim tblAnalysis As ListObject\n Dim tblSummaries As ListObject\n Dim inputRow As ListRow\n Dim analysisRow As ListRow\n Dim lastRow As Long\n Dim i As Long\n \n ' Temporary ovewrite value\n Dim Temp As String\n Temp = \"Temp\"\n \n ' Set references to the workbook and worksheets\n Set wb = ThisWorkbook\n Set wsInputs = wb.Worksheets(\"Inputs\")\n Set wsAnalysis = wb.Worksheets(\"Analysis\")\n Set wsSummaries = wb.Worksheets(\"Summaries\")\n \n ' Set references to the tables\n Set tblInputs = wsInputs.ListObjects(\"Inputs_T\")\n Set tblModel = wsAnalysis.ListObjects(\"Model_T\")\n Set tblAnalysis = wsAnalysis.ListObjects(\"Analysis_T\")\n Set tblSummaries = wsSummaries.ListObjects(\"Summaries_T\")\n \n ' Helper variables\n num_Inputs_rows = tblInputs.DataBodyRange.Rows.Count\n On Error Resume Next ' This is a way to handle the error when SpecialCells(xcellTypeBlanks) is empty and returns an error\n num_Inputs_empty_rows = tblInputs.DataBodyRange.SpecialCells(xlCellTypeBlanks).Rows.Count\n On Error GoTo 0\n data_num_Inputs_rows = num_Inputs_rows - num_Inputs_empty_rows\n \n ' Clear tblSummaries before beginning first/new iteration\n tblSummaries.Range(2, 1).Value = Temp ' This is a temporary fix to allow table to clear in next line\n tblSummaries.DataBodyRange.ClearContents\n tblSummaries.DataBodyRange.Delete\n tblSummaries.Range(2, 1).Value = Temp ' Temp is added back in to allow the For loop to identify LastRow for i = 1 (throws an error without this)\n \n ' Loop through each row in tblInputs\n For i = 1 To data_num_Inputs_rows\n \n ' Get the current input row\n Set inputRow = tblInputs.ListRows(i)\n \n ' Clear the cells in Model_T\n tblModel.DataBodyRange.ClearContents ' This prevents a pop-up on every iteration asking to replace cells with existing data\n \n ' Copy the input row to the first row of Model_T\n inputRow.Range.Copy tblModel.DataBodyRange.Rows(1)\n \n ' Wait for calculations to complete (if necessary)\n ' (In testing this is a buffer to observe impact of code modifications)\n Application.Wait (Now + TimeValue(\"0:00:05\"))\n \n ' Determine which row the Analysis data should be pasted in based on current iteration (i)\n lastRow = tblSummaries.ListRows.Count\n \n ' Copy all rows from tblAnalysis to tblSummaries\n tblAnalysis.DataBodyRange.Copy Destination:=tblSummaries.DataBodyRange.Offset(lastRow - 1)\n \n If i = data_num_Inputs_rows Then\n tblModel.DataBodyRange.ClearContents ' Clear tblModel\n MsgBox \"Analysis complete. Go to the Summaries sheet and make an offline copy.\"\n End If\n \n ' Clear the clipboard\n Application.CutCopyMode = False\n Next i\nEnd Sub\n\n'Sub DeleteBlankRows_V2(ws As Worksheet, tbl As ListObject)\n' Dim AllSummaries As Range\n' Set AllSummaries = tbl.DataBodyRange\n' AllSummaries.SpecialCells(xlCellTypeBlanks).EntireRow.Delete\n'End Sub

 

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Antonino2023 

With out opening any file (for own security reasons at the moment) maybe you can replace the line inputRow.Range.Copy tblModel.DataBodyRange.Rows(1) with the following code:

 

inputRow.Range.Copy\ntblModel.DataBodyRange.Rows(1).PasteSpecial Paste:=xlPasteValues\nApplication.CutCopyMode = False

 

This code copies the range from inputRow.Range and then pastes only the values into tblModel.DataBodyRange.Rows(1) using the PasteSpecial method. The Application.CutCopyMode = False line is added to clear the clipboard.

Regarding the speed optimization, here are a few suggestions:

  1. Disable screen updating and events: Add Application.ScreenUpdating = False and Application.EnableEvents = False before the loop and set them back to True after the loop completes. This prevents unnecessary screen refreshing and event triggering during the execution of the loop.
  2. Use arrays for data manipulation: Load the input range and destination range into arrays, perform the necessary operations in memory, and then write the updated arrays back to the worksheet. Working with arrays can significantly improve the performance compared to reading and writing cell-by-cell.
  3. Minimize interactions with the worksheet: Instead of repeatedly clearing the contents of tables or individual ranges, consider resizing and overwriting existing data directly.
  4. Use efficient methods for deleting blank rows: If you need to delete blank rows, consider using advanced filtering or the AutoFilter method to identify and delete the blank rows in a single operation, rather than row-by-row deletion.

Remember to thoroughly test any modifications to ensure they produce the desired results and maintain data integrity.

These suggestions are general performance improvement techniques that can be applied to various scenarios.

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NikolinoDE 

 

Hello,

 

Can you please explain point 2 about speed optimization more? For example, how would I re-write my existing code to use arrays in place of cell-by-cell operations?

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Antonino2023 

Certainly! To optimize your code by using arrays, you would need to load the data from your input range and destination range into arrays, perform the necessary operations on the arrays, and then write the updated arrays back to the worksheet.

Here's an example of how you can modify your existing code to use arrays:

Dim inputRange As Range\nDim inputData As Variant\nDim destinationRange As Range\nDim destinationData As Variant\nDim i As Long\n\nSet inputRange = Sheets(\"Sheet1\").Range(\"A1:D10\") ' Update with your input range\ninputData = inputRange.Value\n\nSet destinationRange = Sheets(\"Sheet2\").Range(\"A1:D10\") ' Update with your destination range\ndestinationData = destinationRange.Value\n\n' Perform your operations on the arrays\nFor i = LBound(inputData, 1) To UBound(inputData, 1)\n    ' Example: Copy values from column 2 to column 3\n    destinationData(i, 3) = inputData(i, 2)\nNext i\n\n' Write the updated arrays back to the worksheet\ndestinationRange.Value = destinationData

In this example, inputData and destinationData are variant arrays that store the values from the input range and destination range, respectively. You can then perform your desired operations on the arrays, accessing and modifying the values directly.

Note that arrays in VBA are 1-based, so the index starts from 1 instead of 0. Therefore, the LBound and UBound functions are used to determine the lower and upper bounds of the arrays.

After performing the operations on the arrays, you can assign the updated array back to the destination range using the Value property.

Using arrays can significantly improve performance compared to cell-by-cell operations because you are minimizing interactions with the worksheet and working with data in memory. This is especially beneficial when dealing with large ranges or performing complex calculations.

 

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NikolinoDE 

 

Thank you for the suggestions! I will be sure to implement those performance techniques. I will definitely mark your responses as the Best Answers but am leaving this post open since I am adding more functionality to the code and will likely need some help when I get there.

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I think I got it! I referenced this link: https://stackoverflow.com/questions/24294923/how-to-copy-only-values-in-excel-vba-from-a-range 

 

I used the PasteSpecial xlPasteValues function as shown in the modified code below:

Also, please use this new file to test it if you would like. Let me know if it does not let you make a downloadable copy of it.

 

Sub IterateAndCopyPaste_V2()\n    Dim wb As Workbook\n    Dim wsInputs As Worksheet\n    Dim wsAnalysis As Worksheet\n    Dim wsSummaries As Worksheet\n    Dim tblInputs As ListObject\n    Dim tblModel As ListObject\n    Dim tblAnalysis As ListObject\n    Dim tblSummaries As ListObject\n    Dim inputRow As ListRow\n    Dim analysisRow As ListRow\n    Dim lastRow As Long\n    Dim i As Long\n    Dim rSource As Range 'Source Range\n    Dim rDest As Range   'Target Range\n    \n    ' Temporary ovewrite value\n    Dim Temp As String\n    Temp = \"Temp\"\n    \n    ' Set references to the workbook and worksheets\n    Set wb = ThisWorkbook\n    Set wsInputs = wb.Worksheets(\"Inputs\")\n    Set wsAnalysis = wb.Worksheets(\"Analysis\")\n    Set wsSummaries = wb.Worksheets(\"Summaries\")\n    \n    ' Set references to the tables\n    Set tblInputs = wsInputs.ListObjects(\"Inputs_T\")\n    Set tblModel = wsAnalysis.ListObjects(\"Model_T\")\n    Set tblAnalysis = wsAnalysis.ListObjects(\"Analysis_T\")\n    Set tblSummaries = wsSummaries.ListObjects(\"Summaries_T\")\n    \n    ' Helper variables\n    num_Inputs_rows = tblInputs.DataBodyRange.Rows.Count\n    On Error Resume Next    ' This is a way to handle the error when SpecialCells(xcellTypeBlanks) is empty and returns an error\n    num_Inputs_empty_rows = tblInputs.DataBodyRange.SpecialCells(xlCellTypeBlanks).Rows.Count\n    On Error GoTo 0\n    data_num_Inputs_rows = num_Inputs_rows - num_Inputs_empty_rows\n    \n    ' Clear tblSummaries before beginning first/new iteration\n    tblSummaries.Range(2, 1).Value = Temp   ' This is a temporary fix to allow table to clear in next line\n    tblSummaries.DataBodyRange.ClearContents\n    tblSummaries.DataBodyRange.Delete\n    tblSummaries.Range(2, 1).Value = Temp   ' Temp is added back in to allow the For loop to identify LastRow for i = 1 (throws an error without this)\n    \n    ' Loop through each row in tblInputs\n    For i = 1 To data_num_Inputs_rows\n        \n        ' Get the current input row\n        Set inputRow = tblInputs.ListRows(i)\n        \n        ' Clear the cells in Model_T\n        tblModel.DataBodyRange.ClearContents    ' This prevents a pop-up on every iteration asking to replace cells with existing data\n                \n        ' Copy the input row to the first row of Model_T\n        inputRow.Range.Copy tblModel.DataBodyRange.Rows(1)\n        \n        ' Wait for calculations to complete (if necessary)\n        ' (In testing this is a buffer to observe impact of code modifications)\n        Application.Wait (Now + TimeValue(\"0:00:05\"))\n        \n        ' Determine which row the Analysis data should be pasted in based on current iteration (i)\n        lastRow = tblSummaries.ListRows.Count\n        \n        ' Copy all rows from tblAnalysis to tblSummaries\n        ' tblAnalysis.DataBodyRange.Copy Destination:=tblSummaries.DataBodyRange.Offset(lastRow - 1)\n        Set rSource = tblAnalysis.DataBodyRange\n        Set rDest = tblSummaries.DataBodyRange.Offset(lastRow - 1)\n        rSource.Copy\n        rDest.PasteSpecial xlPasteValues\n                \n        If i = data_num_Inputs_rows Then\n        tblModel.DataBodyRange.ClearContents ' Clear tblModel\n        MsgBox \"Analysis complete. Go to the Summaries sheet and make an offline copy.\"\n        End If\n                \n        ' Clear the clipboard\n        Application.CutCopyMode = False\n     Next i\nEnd Sub\n\n'Sub DeleteBlankRows_V2(ws As Worksheet, tbl As ListObject)\n'    Dim AllSummaries As Range\n'    Set AllSummaries = tbl.DataBodyRange\n'    AllSummaries.SpecialCells(xlCellTypeBlanks).EntireRow.Delete\n'End Sub

 

I may have more questions as I develop the code a bit more.

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