Forum Discussion
Teams File Share
- Teams has no mechanisms for storing and editing documents itself. This is also SharePoint behind the scenes. So it won’t differ if you already use SharePoint Online today. Question is about if you use check out required for example?
By default it auto saves continuously and several can work in a doc at the same time but never using the same cells and so on. And there are of course version history in case something goes wrong
By not doing this and just check out the file, this should help with most problems. By default team site libraries in SP don’t have checkout required enabled. You could try use the files without checking them out ( co-authoring). Although my experience with excel co-authoring is not that great, especially with many people involved.
Thanks again adam.
"First off, I’d make sure to teach people not to download the file and reupload! This will either create copies both offline and in SP or overwrite the file that exists, which also then will delete all changes that happened since the download!" - Yep, easy you'd think right! Unfortunately this has happened still on more than 1 occasion.Hence im trying to find a 'foolproof' way to protect the xls.
"By default team site libraries in SP don’t have checkout required enabled. You could try use the files without checking them out ( co-authoring). Although my experience with excel co-authoring is not that great, especially with many people involved." Yes its a tricky one with so many people involved. Is there a way to enforce check out? I could password protect it i guess (which adds security, but also adds faff) assuming SP Ol allows that.
'Co-authoring' does that simply mean making changes to the document without checking it out?
Thanks for your help. If you had more thoughts on my last post that would be great. 🙂
I had an email saying "A reply to a topic you are following has been accepted as a solution!" - however i didnt mark it as such.
Also any thoughts on this from anyone else also weclomed.