Forum Discussion
Looking for Help pulling Data from on Tab to another
I'd be glad to help you pull data from the "States" tab to your "Dive Shop" tab in Excel. Here's a step-by-step guide along with explanations:
Steps:
Open the spreadsheet: Make sure your workbook containing both the "States" and "Dive Shop" tabs is open in Excel.
Go to the "Dive Shop" tab: Click on the "Dive Shop" tab to switch to the sheet where you want the state data to appear.
Select the cell where you want the state data: Click on the cell where you want the first state name to be displayed.
Enter the formula: Type the following formula into the selected cell:
Excel=States!A2 // Replace "A2" with the actual cell reference containing the state names in the "States" tabExplanation:
- =: This signifies the beginning of a formula in Excel.
- States!: This refers to the "States" sheet in your workbook.
- A2: This is the cell reference in the "States" tab that contains the first state name. You can adjust this cell reference (e.g., B3, C4) depending on where your state data starts in that tab.
Press Enter: The formula will be evaluated, and the state name from the specified cell in the "States" tab will be displayed in the selected cell in the "Dive Shop" tab.
Copy the formula down: Click on the bottom-right corner of the cell containing the formula (usually a small black square). A small fill handle will appear. Drag this fill handle down to the cells where you want the rest of the state names to be copied.
Explanation:
- By dragging the fill handle, Excel automatically adjusts the cell references in the formula relative to their positions. For example, if you copied the formula from cell B2 to B3, B4, and so on, the formulas will automatically change to =States!A3, =States!A4, and so on, fetching the corresponding state names from the "States" tab.
Additional tips:
- If the sheet names contain spaces or special characters, enclose them in single quotes within the formula (e.g., 'States'!A2).
- To pull multiple columns of data from the "States" tab, use a range reference instead of a single cell reference in the formula. For example, to copy data from columns A to C in the "States" tab, use =States!A2:C2 and copy it down.
- For more complex data retrieval scenarios, you can explore advanced formulas like VLOOKUP, INDEX/MATCH, or XLOOKUP.
Example:
Assuming your state names are in column A of the "States" tab starting from cell A2, the formula in cell B2 of the "Dive Shop" tab would be:
Excel=States!A2Copying this formula down to cells B3, B4, and so on, would display the corresponding state names from the "States" tab in the "Dive Shop" tab.
I hope this comprehensive explanation helps you understand how to pull data from one tab to another in Excel!
As was explained in that original thread to which you linked, there are multiple ways to pull data from one sheet into another. smylbugti222gmailcom has already given one way.
I need to first ask you what the basis/criterion is for the State name (and presumably other data from States tab). That is, what in that current row in the Dive shops tab serves to help identify the appropriate state? I'm assuming you're not just wanting the first one on the list, rather that you want a state that fits with whoever it is behind the phone number and email.
It will help if you give a more complete description of the "big picture" here.
- So I just want to be able to start typing a state name and it populate for me. This is I suppose a lazy thing, but I find that I need to learn this particular formula for other sheets I work on. I am unsure if that's what you were looking for.
So I just want to be able to start typing a state name and it populate for me
"It"? The state name? You just want the state name to complete itself after you type the first few letters?
That's not a formula, in the first place. There are fifty states, many beginning with the same set of letters...Auto complete could complete it after you've used the name once. Data Validation would also make sure you're consistent in the spelling each time. Neither of those is a formula.
If "it" is something other than or more than the state name, then there is VLOOKUP or INDEX and MATCH in combination, various methods that could be employed to fill in other fields based on the state's name.
I am unsure if that's what you were looking for.
I'm looking for you to describe what you're looking for. I could make all kinds of assumptions, but you're the one with the task to accomplish. You are the one who came asking for help. What are YOU trying to accomplish?
P.S. By the way, at this point on the weekend, I won't be looking at these pages again until Monday.