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Corder's avatar
Corder
Copper Contributor
Mar 28, 2022
Solved

Formula to Duplicate Entire Rows Based on Cell Value

Hello everyone!

 

I'm trying to create a formula that will duplicate an entire row based on a cell's value. Below is a mock photo of what I am hoping to accomplish:

 

 

The formula would go in cell D2 and would duplicate all of column A and B based on the values in column B: i.e. Company 1 gets duplicated twice, Company 2 gets duplicated five times, etc. I have thousands of rows to do this for and it would take too long to do it by hand, especially when the values in column B get to be pretty large. The actual data is a little more complex than this, but any help would be greatly appreciated! Thanks in advance 🙂

  • Corder 

    Sub companyemployees()
    
    Dim i As Double
    Dim j As Double
    Dim z As Double
    Dim w As Double
    
    For i = 2 To 1000
    
    j = Cells(i, 2).Value
    
    For z = 2 To j + 1
    
    Cells(z + w, 4).Value = Cells(i, 1).Value
    Cells(z + w, 5).Value = Cells(i, 2).Value
    
    Next z
    w = w + z - 2
    
    Next i
    
    End Sub

     

    Maybe with these lines of VBA code. Click the button in cell G2 in the attached file to start the macro.

25 Replies

  • Corder's avatar
    Corder
    Copper Contributor

    Corder 

    This is the set of formulas I ended up using for anyone who stubbles upon this thread later on. I have all of this on a helper sheet that I just hide and use sort and filter to call it on a different sheet. Thank you to everyone who helped!

    • BlueBenz's avatar
      BlueBenz
      Copper Contributor

      Corder 

      The VBA provides me with a good start to what I am trying to do.  What I am trying to do is duplicate records and replace a cell value.

       

      My PRIMARY table has values in ColC which can vary:

       

      My LOOKUP table lists FirstNames, a count, and then the variations:

       

      I want to count rows in the PRIMARY sheet and store as a variable and then loop.  The loop:

      1. In PRIMARY, store C2 value (here it is Robert)
      2. Go to LOOKUP table
      3. Compare C2 to each value in ColA.  If no match, increment in PRIMARY table.  Here C2 matches A7, so store each of the variable names in C7:G7 separately and then duplicate the PRIMARY table record A2:H2 five (5) times (per B7) at the end of the PRIMARY table.

      Each of the five duplicates now have Robert as a ColC value.

       

      VBA then increments through the new records and replaces Robert with the variable:

       

      Can this be done?  Any help would be appreciated.

      BlueBenz

      • OliverScheurich's avatar
        OliverScheurich
        Gold Contributor

        BlueBenz 

        An alternative could be Power Query. In the attached file you can enter data in the blue dynamic tables in sheets "PRIMARY" and "LOOKUP". Then you can click in any cell in the green table and right-click with the mouse. Then select refresh.

  • Corder 

    If you are using beta version, you may write the formula as below with 1 helper formula behind.

     

     

     

    • LaurieBluegator's avatar
      LaurieBluegator
      Copper Contributor

      Starrysky1988 Thank you for this example.  The only problem is that Column D & E are bringing back numbers instead of my values from columns A.  I think I am missing the formula that you have down in the step area? Also noticed it is throwing an error when I have a 1 in column B.  Use case is I would like the email in column A repeated as many times as the value in column B.

      I need a list of emails repeated as many times as in column B

       

      • djclements's avatar
        djclements
        Bronze Contributor

        LaurieBluegator With MS365, you could try something like this to generate a repeating list of email addresses from column A, based on the values in column B:

         

        =LET(arr, A2:B6,
        REDUCE("Email", SEQUENCE(ROWS(arr)), LAMBDA(v,n,
           VSTACK(v, IF(SEQUENCE(INDEX(arr, n, 2)), INDEX(arr, n, 1))))))

         

        Or, if you also need the values in column B to repeat alongside the email addresses, try:

         

        =LET(arr, A2:B6,
        REDUCE({"Email","Rows"}, SEQUENCE(ROWS(arr)), LAMBDA(v,n,
           VSTACK(v, IF(SEQUENCE(INDEX(arr, n, 2)), INDEX(arr, n, 0))))))

         

        Adjust the range reference (A2:B6) as needed.

         

        UPDATE: simplified/optimized methods include...

         

        =TOCOL(IFS(B2:B6>=SEQUENCE(, MAX(B2:B6)), A2:A6), 2)

         

        Or, to repeat both columns:

         

        =CHOOSEROWS(A2:B6, TOCOL(IFS(B2:B6>=SEQUENCE(, MAX(B2:B6)), SEQUENCE(ROWS(A2:A6))), 2))

         

        Cheers! 🙂

    • Corder's avatar
      Corder
      Copper Contributor
      Unfortunately, I don't have access to the beta since it is supplied by my company. I don't mind using a helper column since this sheet won't be seen anyway. Do you know of another formula or set of formulas that will accomplish the same thing using the non-beta version of Excel?
  • Corder 

    Sub companyemployees()
    
    Dim i As Double
    Dim j As Double
    Dim z As Double
    Dim w As Double
    
    For i = 2 To 1000
    
    j = Cells(i, 2).Value
    
    For z = 2 To j + 1
    
    Cells(z + w, 4).Value = Cells(i, 1).Value
    Cells(z + w, 5).Value = Cells(i, 2).Value
    
    Next z
    w = w + z - 2
    
    Next i
    
    End Sub

     

    Maybe with these lines of VBA code. Click the button in cell G2 in the attached file to start the macro.

    • Trecs's avatar
      Trecs
      Copper Contributor

      OliverScheurich 

       

      Hi All, the VBA table and code would work perfectly for my application of duplicating stock values which than need to be exported as csv. I am unfortunately very unfamiliar with VBA and am not sure how to extend the code to have the same function for Rows A to G, taking the copy value from Row D.

      Any help in how to adjust this is greatly appreciated.

      • OliverScheurich's avatar
        OliverScheurich
        Gold Contributor

        Trecs 

        Sub product()
        
        Dim i As Double
        Dim j As Double
        Dim z As Double
        Dim k As Long
        Dim w As Double
        
        Range("K:Q").Clear
        
        k = Range("A" & Rows.Count).End(xlUp).Row
        
        For i = 2 To k
        
        j = Cells(i, 4).Value
        
        For z = 2 To j + 1
        
        Cells(z + w, 11).Value = Cells(i, 1).Value
        Cells(z + w, 12).Value = Cells(i, 2).Value
        Cells(z + w, 13).Value = Cells(i, 3).Value
        Cells(z + w, 14).Value = Cells(i, 4).Value
        Cells(z + w, 15).Value = Cells(i, 5).Value
        Cells(z + w, 16).Value = Cells(i, 6).Value
        Cells(z + w, 17).Value = Cells(i, 7).Value
        
        Next z
        w = w + z - 2
        
        Next i
        
        End Sub

        In the attached file in sheet "Tabelle2" you can click the button in cell I2 to run the macro that returns the result in columns K to Q.

    • Corder's avatar
      Corder
      Copper Contributor
      Amazing! Would this still work when trying to have the results appear on a separate sheet? I'm still new to VBA in Excel; is this SharePoint compatible? The document this is on is shared Teams Group and needs to be accessible for everyone.
      • OliverScheurich's avatar
        OliverScheurich
        Gold Contributor

        Corder 

        The results can appear on a different sheet. Click the button in cell G2 in the attached file and check the results in sheet "Tabelle2". I don't work with Sharepoint and can't answer this question unfortunately.

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Hello everyone!

 

I'm trying to create a formula that will duplicate an entire row based on a cell's value. Below is a mock photo of what I am hoping to accomplish:

 

 

The formula would go in cell D2 and would duplicate all of column A and B based on the values in column B: i.e. Company 1 gets duplicated twice, Company 2 gets duplicated five times, etc. I have thousands of rows to do this for and it would take too long to do it by hand, especially when the values in column B get to be pretty large. The actual data is a little more complex than this, but any help would be greatly appreciated! Thanks in advance 🙂

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Hello everyone!

 

I'm trying to create a formula that will duplicate an entire row based on a cell's value. Below is a mock photo of what I am hoping to accomplish:

 

 

The formula would go in cell D2 and would duplicate all of column A and B based on the values in column B: i.e. Company 1 gets duplicated twice, Company 2 gets duplicated five times, etc. I have thousands of rows to do this for and it would take too long to do it by hand, especially when the values in column B get to be pretty large. The actual data is a little more complex than this, but any help would be greatly appreciated! Thanks in advance 🙂

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Formula to Duplicate Entire Rows Based on Cell Value","moderationData":{"__ref":"ModerationData:moderation_data:3271737"},"body":"

Corder 

This is the set of formulas I ended up using for anyone who stubbles upon this thread later on. I have all of this on a helper sheet that I just hide and use sort and filter to call it on a different sheet. Thank you to everyone who helped!

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Corder 

The VBA provides me with a good start to what I am trying to do.  What I am trying to do is duplicate records and replace a cell value.

 

My PRIMARY table has values in ColC which can vary:

 

My LOOKUP table lists FirstNames, a count, and then the variations:

 

I want to count rows in the PRIMARY sheet and store as a variable and then loop.  The loop:

  1. In PRIMARY, store C2 value (here it is Robert)
  2. Go to LOOKUP table
  3. Compare C2 to each value in ColA.  If no match, increment in PRIMARY table.  Here C2 matches A7, so store each of the variable names in C7:G7 separately and then duplicate the PRIMARY table record A2:H2 five (5) times (per B7) at the end of the PRIMARY table.

Each of the five duplicates now have Robert as a ColC value.

 

VBA then increments through the new records and replaces Robert with the variable:

 

Can this be done?  Any help would be appreciated.

BlueBenz

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BlueBenz 

An alternative could be Power Query. In the attached file you can enter data in the blue dynamic tables in sheets \"PRIMARY\" and \"LOOKUP\". Then you can click in any cell in the green table and right-click with the mouse. Then select refresh.

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Corder 

If you are using beta version, you may write the formula as below with 1 helper formula behind.

 

 

 

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Starrysky1988 Thank you for this example.  The only problem is that Column D & E are bringing back numbers instead of my values from columns A.  I think I am missing the formula that you have down in the step area? Also noticed it is throwing an error when I have a 1 in column B.  Use case is I would like the email in column A repeated as many times as the value in column B.

I need a list of emails repeated as many times as in column B

 

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LaurieBluegator With MS365, you could try something like this to generate a repeating list of email addresses from column A, based on the values in column B:

 

=LET(arr, A2:B6,\nREDUCE(\"Email\", SEQUENCE(ROWS(arr)), LAMBDA(v,n,\n   VSTACK(v, IF(SEQUENCE(INDEX(arr, n, 2)), INDEX(arr, n, 1))))))

 

Or, if you also need the values in column B to repeat alongside the email addresses, try:

 

=LET(arr, A2:B6,\nREDUCE({\"Email\",\"Rows\"}, SEQUENCE(ROWS(arr)), LAMBDA(v,n,\n   VSTACK(v, IF(SEQUENCE(INDEX(arr, n, 2)), INDEX(arr, n, 0))))))

 

Adjust the range reference (A2:B6) as needed.

 

UPDATE: simplified/optimized methods include...

 

=TOCOL(IFS(B2:B6>=SEQUENCE(, MAX(B2:B6)), A2:A6), 2)

 

Or, to repeat both columns:

 

=CHOOSEROWS(A2:B6, TOCOL(IFS(B2:B6>=SEQUENCE(, MAX(B2:B6)), SEQUENCE(ROWS(A2:A6))), 2))

 

Cheers! 🙂

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Corder 

Sub companyemployees()\n\nDim i As Double\nDim j As Double\nDim z As Double\nDim w As Double\n\nFor i = 2 To 1000\n\nj = Cells(i, 2).Value\n\nFor z = 2 To j + 1\n\nCells(z + w, 4).Value = Cells(i, 1).Value\nCells(z + w, 5).Value = Cells(i, 2).Value\n\nNext z\nw = w + z - 2\n\nNext i\n\nEnd Sub

 

Maybe with these lines of VBA code. Click the button in cell G2 in the attached file to start the macro.

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OliverScheurich 

 

Hi All, the VBA table and code would work perfectly for my application of duplicating stock values which than need to be exported as csv. I am unfortunately very unfamiliar with VBA and am not sure how to extend the code to have the same function for Rows A to G, taking the copy value from Row D.

Any help in how to adjust this is greatly appreciated.

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Trecs 

Sub product()\n\nDim i As Double\nDim j As Double\nDim z As Double\nDim k As Long\nDim w As Double\n\nRange(\"K:Q\").Clear\n\nk = Range(\"A\" & Rows.Count).End(xlUp).Row\n\nFor i = 2 To k\n\nj = Cells(i, 4).Value\n\nFor z = 2 To j + 1\n\nCells(z + w, 11).Value = Cells(i, 1).Value\nCells(z + w, 12).Value = Cells(i, 2).Value\nCells(z + w, 13).Value = Cells(i, 3).Value\nCells(z + w, 14).Value = Cells(i, 4).Value\nCells(z + w, 15).Value = Cells(i, 5).Value\nCells(z + w, 16).Value = Cells(i, 6).Value\nCells(z + w, 17).Value = Cells(i, 7).Value\n\nNext z\nw = w + z - 2\n\nNext i\n\nEnd Sub

In the attached file in sheet \"Tabelle2\" you can click the button in cell I2 to run the macro that returns the result in columns K to Q.

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Corder 

The results can appear on a different sheet. Click the button in cell G2 in the attached file and check the results in sheet \"Tabelle2\". I don't work with Sharepoint and can't answer this question unfortunately.

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