Forum Discussion

Copper Contributor

May 11, 2023

Excel VBA to Create Data Validation List from Range with Filter

Hello everyone, I have the following situation: I have to add a data validation from a range but applying a filter My Data Validation must be composed from the following list (Activity) o...

BI & Data Analysis

excel

Formulas and Functions

Macros and VBA

Viorica000

Copper Contributor

May 11, 2023

HI,NikolinoDE

thanks you very much, but they give me this error:

Sub PopulateFromANamedRange()
    Dim ws As Worksheet
    Dim wss As Worksheet
    Dim filterRange As Range, validationRange As Range
    
    Set ws = ThisWorkbook.Sheets("Sheet1")
    Set wss = ThisWorkbook.Sheets("Sheet2")
    
    'set the range to be filtered and the validation range
    Set filterRange = ws.Range("A1:F62")  'F has the Criteria=1 (Type)
    Set validationRange = ws.Range("C1:C62") 'C has the value that need filter (Activity)
   
   
    'filter the range to show only rows where type = 1
    filterRange.AutoFilter Field:=6, Criteria1:=1
    
    'create the data validation from the filtered range
    With wss.Range("Activity").Validation
        .Delete 'remove any existing validation
        .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, _
             Formula1:="=" & filterRange.Columns(1).SpecialCells(xlCellTypeVisible).Address
        .IgnoreBlank = True
        .InCellDropdown = True
        .InputTitle = ""
        .ErrorTitle = "Error"
        .InputMessage = ""
        .ErrorMessage = "Please provide a valid input"
        .ShowInput = True
        .ShowError = True
    End With
    
    'remove the filter from the range
    filterRange.AutoFilter Field:=6
    
End Sub

NikolinoDE

Gold Contributor

May 11, 2023

Viorica000

The error "1004" is a generic error in Excel, maybe related to the following line of code:

.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, _
     Formula1:="=" & filterRange.Columns(1).SpecialCells(xlCellTypeVisible).Address

The error can occur if the range specified in filterRange.Columns(1).SpecialCells(xlCellTypeVisible).Address does not contain any visible cells, or if there are not enough visible cells to create a valid data validation list.

To fix this error, you can add some error handling code to check if there are any visible cells in the filtered range before creating the data validation list.

Here's an example:

'check if there are any visible cells in the filtered range
If Application.WorksheetFunction.Subtotal(103, filterRange) > 1 Then
    'create the data validation from the filtered range
    With wss.Range("Activity").Validation
        .Delete 'remove any existing validation
        .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, _
             Formula1:="=" & filterRange.Columns(1).SpecialCells(xlCellTypeVisible).Address
        .IgnoreBlank = True
        .InCellDropdown = True
        .InputTitle = ""
        .ErrorTitle = "Error"
        .InputMessage = ""
        .ErrorMessage = "Please provide a valid input"
        .ShowInput = True
        .ShowError = True
    End With
Else
    MsgBox "No visible cells to create data validation list.", vbExclamation
End If

This code checks if there are any visible cells in the filtered range using the Subtotal function. If there are visible cells, it creates the data validation list as before. If there are no visible cells, it displays a message box informing the user that there are no visible cells to create the data validation list.

Viorica000
Copper Contributor
May 11, 2023
HI NikolinoDE ,

thanks now i have another problem I can’t see the results my data validation is empty, it doesn’t take me values from Page 2.

cannot load filtered values from another sheet (Sheet2), because I call the validation list from another sheet.
Set ws = ThisWorkbook.Worksheets("Sheet1") -where i have the value which must be filtered
Set wss = ThisWorkbook.Worksheets("Sheet2") -where I create my DataValidation

thanks