Excel Privacy Level Dialogue Box on data refresh - Making the right selection

TheFreeman 

Addressing your concerns:

• I understand you're seeking guidance on the Excel Privacy Level dialogue box that appears during data refresh.
• The provided image helps visualize the dialogue box options.
• I'm aware the "here" link is broken and cannot be fixed directly.

Explanation:

This dialogue box aims to enhance data security and privacy by controlling how Excel interacts with external data sources like SharePoint, OneDrive, or Azure.

Privacy Level Options:

• Private: Offers the highest security but restricts data access and functionality. Isolates the data source and requires explicit user consent for each refresh.
• Public: Allows unrestricted access and functionality but provides minimal security. Assumes the source is publicly available and trustworthy.
• Ignore Privacy Levels: Bypasses security settings, potentially exposing data to risks if the source is not fully trusted.

Choosing the Right Option:

The best choice depends on several factors:

• Trust level of the data source: Choose "Private" for untrusted sources or sensitive data, "Public" for trusted sources if collaboration allows.
• Data sensitivity: "Private" is generally recommended for highly sensitive data.
• Collaboration needs: "Public" or "Private" might be suitable depending on shared access requirements and security concerns.

Recommendations:

• For most cases, "Private" is the safest option, especially for sensitive data or untrusted sources. It balances security and functionality.
• Use "Public" with caution, only if the source is completely trusted and you understand the security implications.
• Avoid "Ignore Privacy Levels" unless you fully comprehend the risks and have a compelling reason to bypass security measures.

Additional Considerations:

• Consult your organization's security policies regarding data access and external sources.
• Seek guidance from your IT department or a security professional if unsure about the appropriate choice.

Addressing Concerns about "Ignore Privacy Levels":

Choosing "Ignore Privacy Levels" can be risky, potentially exposing your data to unauthorized access or manipulation. It's crucial to:

• Only choose this option if you fully trust the external data source and understand the security implications.
• Be aware that this choice might violate your organization's security policies.

Remember:

• Security is paramount, especially for sensitive data.
• When in doubt, err on the side of caution and choose "Private" or consult with IT professionals.

I hope this comprehensive explanation empowers you to make informed choices and effectively guide others in understanding the Privacy Levels dialogue box.