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klehr's avatar
klehr
Copper Contributor
Jun 12, 2020

#Excel Drop Down List with "other" option where you and type your response

I need to create a drop down list (today, 12 June) where the last selection is "other" and someone and type a brief response.  Is this possible?  If so, how?

 

Klehr

excel

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  • mtarler's avatar
    mtarler
    Silver Contributor
    Jun 12, 2020

    klehr  I would suggest you have a cell with your drop down list and an adjacent cell for the explanation.  That cell could have data validation to only also entry if the original drop down cell says "other".  You can further highlight that comment cell using custom formatting to highlight that cell when "other" is selected.

    I attached an example.

    If you need to have a lookup column that includes either the list item or the comment then you can have another column that has a simple if statement like this:     =if(B2="Other",C2,B2)

    Alternatively you can just set the data validation to not warn the user if they type in something not on the list (unclick "Show error alert after invalid data is entered" in the "Error Alert" tab of the Data Validation menu)

    • klehr's avatar
      klehr
      Copper Contributor
      Jun 12, 2020

      mtarler, thank you.  I think I'm following but I'm not sure what the formula would be so say "IF" the selection if "other" then show the option to free type.  I'm sorry, but I am not a advance Excel user and so I have so many questions.  Do you know what the formula would look like?

       

      @klehr

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I need to create a drop down list (today, 12 June) where the last selection is \"other\" and someone and type a brief response.  Is this possible?  If so, how?

 

Klehr

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I need to create a drop down list (today, 12 June) where the last selection is \"other\" and someone and type a brief response.  Is this possible?  If so, how?

 

Klehr

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need to create a drop down list (today, 12 June) where the last selection is \"other\" and someone and type a brief response.  Is this possible?  If so, how?   Klehr","replies":{"__typename":"MessageConnection","edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxMHwxMzI6MHxpbnQsMTQ1OTEzMCwxNDU5MTMw","node":{"__ref":"ForumReplyMessage:message:1459130"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"Conversation:conversation:1458944":{"__typename":"Conversation","id":"conversation:1458944","solved":false,"topic":{"__ref":"ForumTopicMessage:message:1458944"},"lastPostingActivityTime":"2020-06-12T09:46:21.215-07:00","lastPostTime":"2020-06-12T09:46:21.215-07:00","unreadReplyCount":4,"isSubscribed":false},"ModerationData:moderation_data:1458944":{"__typename":"ModerationData","id":"moderation_data:1458944","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:1458944_1":{"__typename":"Revision","id":"revision:1458944_1","lastEditTime":"2020-06-12T06:42:20.743-07:00"},"CachedAsset:theme:customTheme1-1744326567586":{"__typename":"CachedAsset","id":"theme:customTheme1-1744326567586","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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#Excel Drop Down List with \"other\" option where you and type your response","moderationData":{"__ref":"ModerationData:moderation_data:1459130"},"body":"

klehr  I would suggest you have a cell with your drop down list and an adjacent cell for the explanation.  That cell could have data validation to only also entry if the original drop down cell says \"other\".  You can further highlight that comment cell using custom formatting to highlight that cell when \"other\" is selected.

I attached an example.

If you need to have a lookup column that includes either the list item or the comment then you can have another column that has a simple if statement like this:     =if(B2=\"Other\",C2,B2)

Alternatively you can just set the data validation to not warn the user if they type in something not on the list (unclick \"Show error alert after invalid data is entered\" in the \"Error Alert\" tab of the Data Validation menu)

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mtarler, thank you.  I think I'm following but I'm not sure what the formula would be so say \"IF\" the selection if \"other\" then show the option to free type.  I'm sorry, but I am not a advance Excel user and so I have so many questions.  Do you know what the formula would look like?

 

@klehr

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klehr  I updated the attached file to show the idea of using the added column to make a 'merged' or 'combined' result.

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