Excel data extraction

Shane_P1730 

To achieve this in Excel, you can use a combination of data validation, VLOOKUP function, and conditional formatting. Here is a step-by-step guide:

1. Set up your data:
• Create a table with the "Profile/Position" column, the corresponding "Learning courses" column, and the "Course details" column.
• Fill in the table with the relevant data.
2. Create a drop-down list:
• On a separate sheet, create a drop-down list of the available "Profile/Position" options. You can use data validation to create the list.
• Select a cell where you want the drop-down list to appear.
• Go to the Data tab, click on Data Validation, choose "List" as the validation criteria, and select the range containing the "Profile/Position" options.
3. Retrieve corresponding learning courses:
• In another cell, use the VLOOKUP function to retrieve the corresponding learning courses based on the selected "Profile/Position" from the drop-down list.
• The formula may look like this: =VLOOKUP(SelectedProfile,ProfileCourseTable,2,FALSE).
• "SelectedProfile" is the cell reference of the drop-down list.
• "ProfileCourseTable" is the range of your table containing the "Profile/Position" and "Learning courses" columns.
4. Display course details:
• Use conditional formatting to highlight or display the course details based on the selected learning course.
• Create rules using formulas that compare the selected learning course with the course details in the table.
• Apply the formatting or display the relevant course details when a match is found.

By following these steps, you can create a dynamic system where selecting a "Profile/Position" from the drop-down list will automatically populate the corresponding learning courses and display the associated course details.