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cdfjdk
Copper Contributor
Jul 17, 2023

Macro to bulk create Outlook rules from CSV file

I am new to Outlook VBA and have struggled for a day now to write a macro that creates rules from a CSV file in a shared mailbox with the trigger for Body or Subject in column 1 and the path to the folder to move the message to in column 2. I have the following code that runs OK but does not add any rules. Could someone please identify my errors?

PowerShell I cannot use due to organization's network restrictions.

Sub ImportRulesFromCSVTest()

Dim sharedMailboxName As String
sharedMailboxName = "email address removed for privacy reasons"

Dim olApp As Outlook.Application
Set olApp = Outlook.Application

Dim olNamespace As Outlook.NameSpace
Set olNamespace = olApp.GetNamespace("MAPI")

Dim olRecipient As Outlook.Recipient
Set olRecipient = olNamespace.CreateRecipient(sharedMailboxName)
olRecipient.Resolve

Dim olStore As Outlook.Store
Set olStore = olNamespace.GetSharedDefaultFolder(olRecipient, olFolderInbox).Store

Dim olRules As Outlook.Rules
Set olRules = olStore.GetRules

Dim csvFilePath As String
csvFilePath = "C:\Users\xyz\Test4.csv"

Open csvFilePath For Input As #1

Do While Not EOF(1)
    Line Input #1, csvLine

    Dim csvValues() As String
    csvValues = Split(csvLine, ",")
    
    If UBound(csvValues) = 2 Then
        trigger = csvValues(0)
        folderPath = csvValues(1)
        
        'Create rule
        Dim olRule As Outlook.Rule
        Set olRule = olRules.Create(trigger, olRuleClientOnly)
        
        'Set trigger condition
        Dim olRuleConditions As Outlook.RuleConditions
        Set olRuleConditions = olRule.Conditions
        
        Dim olSubjectCondition As Outlook.TextRuleCondition
        Set olSubjectCondition = olRuleConditions.BodyOrSubject
        olSubjectCondition.Text = Array(trigger)
        
        'Set exception exclude messages To (i.e. restrict rule to Cc and Bcc)
        Dim oToCondition As Outlook.ToOrFromRuleCondition
        Set oToCondition = oRule.olConditionNotTo
        With oToCondition
            .Enabled = True
            .Recipients.Add ("email address removed for privacy reasons")
            .Recipients.ResolveAll
        End With
        
        'Set move action
        Dim olRuleActions As Outlook.RuleActions
        Set olRuleActions = olRule.Actions
        
        Dim olFolder As Outlook.Folder
        Set olFolder = olStore.GetRootFolder.Folders(folderPath)
        
        Dim olMoveOrCopyRuleAction As Outlook.MoveOrCopyRuleAction
        Set olMoveOrCopyRuleAction = olRuleActions.MoveToFolder
        
        With olMoveOrCopyRuleAction
        .Enabled = True
        .Folder = olFolder
        End With
        
        olRules.Save
        
    End If
Loop

Close #1

MsgBox "Rules imported", vbInformation
End Sub

 

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I am unable to edit a conditional formula. If I have a formula 

=OR(B1>C1,C1>D1,D1>E1)

and I want to change the formula to be

=OR(B1>=C1,C1>=D1,D1>=E1)

I cannot put the cursor after the \">\" nor I can use the left/right arrow keys to move the cursor there. Using the left/right arrow keys results in entry to cell references into the formula. I have to erase the entire formula and start over. Drives me insane. How do I put the cursor in the middle of the formula or move it to where I need it?

(The huge cell reference numbers are created by Excel, another pain the ...). Yes, I can see that the cursor movement keys enter the reference to a cell, but I want to EDIT the formula, not have Exel so helpful I am nauseated. Any help with this would be much appreciated.

 

","body@stringLength":"1828","rawBody":"

I am unable to edit a conditional formula. If I have a formula 

=OR(B1>C1,C1>D1,D1>E1)

and I want to change the formula to be

=OR(B1>=C1,C1>=D1,D1>=E1)

I cannot put the cursor after the \">\" nor I can use the left/right arrow keys to move the cursor there. Using the left/right arrow keys results in entry to cell references into the formula. I have to erase the entire formula and start over. Drives me insane. How do I put the cursor in the middle of the formula or move it to where I need it?

(The huge cell reference numbers are created by Excel, another pain the ...). Yes, I can see that the cursor movement keys enter the reference to a cell, but I want to EDIT the formula, not have Exel so helpful I am nauseated. Any help with this would be much appreciated.

 

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If I have a formula  =OR(B1>C1,C1>D1,D1>E1) and I want to change the formula to be =OR(B1>=C1,C1>=D1,D1>=E1) I cannot put the 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Cannot edit conditional formatting formula.","moderationData":{"__ref":"ModerationData:moderation_data:4365022"},"body":"

If you are using or can open the file in Excel online, I find it a lot easier to edit the conditional formatting formulas through there, it allows you to place the cursor exactly where you want.

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I can't believe I'm saying this (actually, I can believe it) - this very annoying bug is STILL there, in the current version of Excel 365, almost a year later. I've been struggling to set up some conditional formatting all morning, and, without knowing about the F2 trick mentioned here (which thankfully works to allow editing ranges with the arrow keys - the mouse still doesn't work), it's much harder than it should be because of this bug. I'm not sure if Microsoft actually takes notice of these forums at all - all the complaints here about things that don't work properly appear to be just a way for irritated users to vent.
Anyhow, add this one to the other bugs and annoyances that come up in searches from desperate users only to find someone upset about the exact same thing years (or even decades) earlier.

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":4,"repliesCount":0,"postTime":"2024-05-14T23:21:38.562-07:00","lastPublishTime":"2024-05-14T23:23:42.110-07:00","metrics":{"__typename":"MessageMetrics","views":9911},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3844761/message:4140863","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3867450":{"__typename":"ModerationData","id":"moderation_data:3867450","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3867450":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1896396"},"id":"message:3867450","revisionNum":1,"uid":3867450,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumTopicMessage:message:3844761"},"conversation":{"__ref":"Conversation:conversation:3844761"},"subject":"Re: Cannot edit conditional formatting formula.","moderationData":{"__ref":"ModerationData:moderation_data:3867450"},"body":"

My SINCERE thanks to everyone who took the time to read my missive and effort to answer it. I did not know how to get back here, so my apologies for the late reply.

I do not know how to find right now the names of most effective replies. I apologize.

Thank you all!

 

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NummerSechs 

\n

Select the range to which you want to apply the rule.

\n

The first (top left) cell in that range should be the active cell in the selection.

\n

Note the address of that cell in the name box on the left hand side of the formula bar.

\n

On the Home tab of the ribbon, select Conditional Formatting > Manage Rules...

\n

Select the rule, then click Edit Rule...

\n

Click in the formula and press F2. You should then be able to use the arrow keys, as well as the Home and End keys, to move the insertion point.

\n

Make sure that the formula is correct with respect to the active cell. For example, if the range starts in row 1, the formula should refer to B1, C1 etc.

\n

But if the range starts in row 4, the formula should refer to B4, C4 etc.

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If you close and reopen excel, you can get ONE mouse click to edit ONE formula. Next time you open conditional formatting, you again can't click in the field and must save and restart excel again to be able to edit exactly one more.

This is especially difficult since despite ANY logic saying it's a good thing to do, the left and right arrows are hijacked at all times regardless of UI focus, so you cannot cursor in to edit parts of the formula with a keyboard. (A bad design choice i won't get into here.)

Bottom line: This is not the users fault, it's a real bug that bot past Microsoft QA.

For anyone suffering this bug: CTRL-S to save, then close excel, then reopen the workseet. You'll probably be able to click the mouse one time to make a conditional formatting formula edit before the bug arrives. Rinse and repeat until your sanity wears out.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":6,"postTime":"2023-07-06T04:55:46.518-07:00","lastPublishTime":"2023-07-06T04:55:46.518-07:00","metrics":{"__typename":"MessageMetrics","views":18814},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:ExcelGeneral/message:3844761/message:3867121","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":true,"endCursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCw0Mzc2Njg1LDQzNzY2ODU","hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCw0Mzc2Njg1LDQzNzY2ODU","node":{"__ref":"ForumReplyMessage:message:4376685"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4376685":{"__typename":"ModerationData","id":"moderation_data:4376685","status":"UNMODERATED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4376685":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2362766"},"id":"message:4376685","revisionNum":1,"uid":4376685,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:ExcelGeneral"},"parent":{"__ref":"ForumReplyMessage:message:3867121"},"conversation":{"__ref":"Conversation:conversation:3844761"},"subject":"Re: Cannot edit conditional formatting formula.","moderationData":{"__ref":"ModerationData:moderation_data:4376685"},"body":"

You seem to have misunderstood HansVogelaar.

He didn't say you would be able to edit the formula with a mouse, he said that you can override the hijacking of the left and right arrows by pressing F2 whilst in the edit box. This allows you to move the cursor with the left and right arrows.

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