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vicwingsing's avatar
vicwingsing
Iron Contributor
Jun 11, 2025

Sharing: PDF readers that support Purview labels

As I was researching on Adobe Acrobat reader and Sensitivity labels, I decided to check if the common alternative PDF readers out there are able to support Purview MIP Sensitivity labels.

 

There is already a published documentation on this for SharePoint-Compatible PDF readers that supports Microsoft IRM: https://learn.microsoft.com/en-us/purview/sp-compatible-pdf-readers-for-irm (last updated Nov-2023)

but I wanted to see if these same PDF readers supports the ability for end-users to use/ select labels similar to that of Adobe Acrobat

As of 11-June-2025; atleast one of them clearly do:

Nitro PDF: Yes. Documentation shows that users can see and use the sensitivity labels.

PDF -X.change Editor: Yes. Documentation show that users can see and use the sensitivity labels. (check the official website, I can't hyperlink it because the site is blocked.

FOX PDF editor: No. Documentation only states RMS and not clear if it show Purview labels. This is for F.O.X.I.T editor (spelled without the ".") but for some reason there is a community ban on that word and it won't allow me to post the full name

PDFescape: No.

Sumatra PDF: No

Okular: No

 

If there are other PDF readers that I've missed, I encourage you list it down in the comment below. Would love to grow this list.

AIP
microsoft purview
mip
PDF
purview
Sensitivity Labels

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  • Melvin_Maldonado03's avatar
    Melvin_Maldonado03
    Copper Contributor
    Jun 20, 2025

    Tengo una pregunta sobre los archivos PDF y las etiquetas de confidencialidad en Office para la Web. Cuando abro un documento etiquetado, aunque tenga permisos completos, no puedo exportarlo, guardarlo ni imprimirlo. ¿Podría ser esta una limitación de Microsoft Purview al usar Office en la Web? Curiosamente, cuando uso la misma etiqueta en la versión de escritorio de Office, todo funciona como se esperaba, incluido el bloqueo de capturas de pantalla. Sin embargo, en la versión web, las capturas de pantalla no se bloquean en absoluto, lo que parece inconsistente. ¿Me falta algo en la configuración?

    • vicwingsing's avatar
      vicwingsing
      Iron Contributor
      Jun 26, 2025

      There's several questions here:

      Question 1:       Why is there inconsistency between the web and desktop versions of Office?
      The answer to this is: The desktop version offers more features and flexibility, while the web version prioritizes security. The Microsoft Office Desktop apps will have more features. Similar to how you can't even open user defined encryption in Office for web.

      Question 2: Why are screenshots not blocked in Office for the web?
      The answer to this is: Screenshot blocking is more effective in the desktop version due to better integration with the operating system. Goes back to Question 1. 

      Question 3: Could my sensitivity labels be misconfigured?
      The answer to this is: Not sure but, it’s worth reviewing your sensitivity label settings.

      Question 4: Do I have the right permissions for the actions I want to perform?
      The answer to this is: Ensure that you have at minimum, Compliance Admin to check this.

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