Forum Discussion
CGunter
Jul 01, 2021Copper Contributor
OneDrive File Sharing With Team Member That Does Not Have a Mailbox / Ex Employees Showing Up
Hi All, We have a situation where one team member has attempted to share a document via OneDrive with another team member, but received a bounced email notification. When I looked into this, it w...
- Jul 01, 2021
Hey CGunter ,
This is an expected behavior and you are right, sharing files with someone doesn't require a license. Even if the user doesn't have any license assigned it would still show up when you type the user's name while sharing out a file. The lookup basically is happening against the users in Azure active directory, so if there is an entry present for the user in active directory his name will come up in the people picker. This has nothing to do with shared mailbox conversion; Sharepoint maintains its own directory of user profiles based on whatever users are present in azure active directory; all users present in azure active directory have a profile in sharepoint.
Currently there is no way to disable sharing against a particular account while keeping the user profile for the account itself functional in sharepoint; based on your use case, users still want to share a file with an unlicensed user and the concern is that they are getting a bounce back, the best approach would be to educate the users around how to 'copy a link' while sharing and share that with the other user when the other user is not enabled for email.
Thanks
harveer singh
Jul 01, 2021Steel Contributor
Hey CGunter ,
This is an expected behavior and you are right, sharing files with someone doesn't require a license. Even if the user doesn't have any license assigned it would still show up when you type the user's name while sharing out a file. The lookup basically is happening against the users in Azure active directory, so if there is an entry present for the user in active directory his name will come up in the people picker. This has nothing to do with shared mailbox conversion; Sharepoint maintains its own directory of user profiles based on whatever users are present in azure active directory; all users present in azure active directory have a profile in sharepoint.
Currently there is no way to disable sharing against a particular account while keeping the user profile for the account itself functional in sharepoint; based on your use case, users still want to share a file with an unlicensed user and the concern is that they are getting a bounce back, the best approach would be to educate the users around how to 'copy a link' while sharing and share that with the other user when the other user is not enabled for email.
Thanks
- CGunterJul 02, 2021Copper Contributor
Hi harveer singh,
I appreciate your response. This makes sense. I will discuss this with our team and see what the next steps should be. Thank you again for the response!