Set Unique value based on the (CreatedDate & CreatedBy)
We want to create a SharePoint online custom list with these business logic:- Users enter an entry each day to specify their location (which site they are working in).. No one can see other entries, except for an admin group of users. No one can submit twice per day, in other words, the list should enforce a uniqueness based on the CreatedDate + CreatedBy. So I am planning to follow this approach:- First step, is to create a custom list, then check these checkboxes:- Second Step:- then create a SharePoint group , named "View/Edit all items", and create a custom permission level which is a copy of the built-in contribute, with this checkbox checked:- so based on my knowledge, this should cover part of the requirements, for allowing users to only see and edit their own items + allow a group of users who are assigned the new custom permission level to view/edit all items. But what abut preventing the same user from adding 2 entries inside the custom list twice on the same day? i know that using remote event receivers which runs on pre-add and pre-update events are no longer valid and no longer a future proof approach.. so the only option i can think of, is to have a power automate flow that runs when an item is created >> where the flow will get any item which was created on the same day and by the same user (of course excluding the current item), if so to send an email to the user that he added duplicate items + to force deleting the item.. but this will not be a 100% enforce uniqueness but rather a way to inform the user about a duplicate.. so is there a better approach to enforce uniqueness in our case, using calculated columns in a way or another? Also using power automate, i am not sure if this will cover a scenario such as where the flow detect a duplicate >> delete the item >> but then the user restore the item from the recycle bin? Thanks
SP struggles
Hello all, Great community, of which I kindly want to use your expertise :) We are an average organization with an O365 SharePoint online environment. The current environment is a mess with rights and authorizations. At the moment we are also setting up Role Based Access. The setup is as follows: Default configuration For the different departments we have a standard team site with the underlying SharePoint site. Based on RBAC, the correct authorizations are automatically assigned. For employees, sharing files in teams and SharePoint has been disabled (so sharing with users who do not have authorizations for the relevant Teams or SharePoint site is not possible.) This has been done deliberately in order to comply with information security standards. Problem There are situations in which employees from other departments (temporarily) have to work together with employees from the department. In that case, they also have to work together on documents. Now my question is, how can we ensure that people can work together without the employee from the other department getting rights to the (full) Teams and/or SharePoint site. If anyone can help me on my way that would be great. Thanks in advance, Peter
owners vs site owners vs members vs site members vs access to site content
I'm fairly new to SharePoint administrations and have been trying to wrap my head around permissions... Can someone explain to me the difference between owners and site owners as in the screenshot below, and how it relates to access to the site? I found this article (Admin center site permissions reference - SharePoint in Microsoft 365 | Microsoft Learn) but there must be something more to it. I've removed someone from the "Owners" group but kept this same person in three other groups where she was present: "Site owners", "Members" and "Site Members". After I removed this person from the "Owners" group, this person lost access to a document library folder. The document library in question has restricted access with a number of people being granted access nominally. I don't know if this person was in the list or if, being an "Owner" and "Site owner", the access was granted automatically. Nevertheless, re-introducing this person as an "Owner" was not enough and I had to grant her access nominally to that restricted document library. So I don't understand why (1) removing from "Owner" (even kepping her in all other groups) made her lose access and (2) why I had to grant access nominally (being an "Owner" and "Site owner" was not enough)? Any ideas? Thanks, AlexPermissions required for Report Generation
I have tried a lot of things, so wanted to reach out and see if anyone here had help/insights. I have tried to follow the processes outlined in the online documentation around provisioning access to an admin account, but even when I have global admin rights within Purview, I am still not able to view or run reports. I am trying to access the Classification Health Reports, but cannot seem to get the right permissions structure to view the Reports tab. I tried the documentation online but the naming conventions are now different given the new updates and could use some help. Thanks!
Embedding Scribe slides iframe in SharePoint - HTML Field Security set up but still blocked!
I'm running into an issue with embedding Scribe slides in SharePoint: I’ve added scribehow.com to the HTML Field Security settings at the site collection level under "Allow contributors to insert iframes only from the following domains." I confirmed that DenyAddAndCustomizePages is disabled I tested using this Embed Web Part (sort of) <iframe src="https://scribehow.com/page-embed/blah_blah_blah" width="100%" height="640" allowfullscreen frameborder="0"></iframe> The Embed Web Part shows an error saying the domain isn’t allowed: "Embedding content from this website isn't allowed, but your admin can change this setting by adding scribehow.com to the list of sites that are allowed." I've also: Tested after a couple hours for propagation Verified that other iframes (e.g., YouTube) work fine in the same web part Disabled Youtube in the HTML Field Security settings, it still works??? Cleared the browser cache and tested in multiple browsers Despite all this, the embed still throws that error, so.... Is there something I’m missing in configuring HTML Field Security or tenant-level settings? Has anyone successfully embedded Scribe in SharePoint, and if so, how did you configure it? Any advice would be greatly appreciated!Multiple Site Pages libraries to have different permissions when creating modern site pages
We want to build a wiki-like site for our company where the info will be added inside modern pages, and we need each department to manage its own modern pages. To do so i added different document libraries then i added custom content types which inherit from the built-in Site Pages content type. but this did not work, for example inside the HR Document library, i want to create a new modern page >>but when i click on "HR Site Page" content type which has the "Site Pages" content type as its parent:- I will be redistricted to a blank page, as follow:- so not sure how we can have multiple site pages libraries to store modern pages? since we want each library to have different permission settings (mainly different set of permissions for each department)? ThanksAccess denied creating document set
It is a fact that Edit permission on a library only is not enough to be able to add a document set. The user will get an access denied error. It is necessary to add Read permission to the site additionnaly to bypass the error. However, it is possible to grant less or more specific access because we don't want the user to see the site? I tried to give Edit access to: Site Assets Library Styles Library List Template Gallery _catalogs/lt Master Page Gallery _catalogs/masterpage Solution Gallery _catalogs/solutions Theme Gallery _catalogs/theme Design Catalog _catalogs/design But the user still gets the error message. It seems that we should grant access to the _layouts/15 folder but I don't think it's possible. Did somebody found some workarround to avoid granting Read access to the whole site? Access denied error when creating new document set in a SPO document library with unique permissions | Microsoft Community Hub User can edit/create documents in a document set but cannot create a - Microsoft Community permissions - Access denied when try to create Document Set with Full control over library and Site - SharePoint Stack Exchange
External user with read permission cannot view Site Page of a SharePoint Teams site.
I created a Microsoft Teams-connected SharePoint site primarily for its vertical navigation menu. By default, the site includes three SharePoint groups. I added an external user to the Visitors group, which has Read permissions. The user is able to access the main landing page but encounters a permission issue when trying to view other site pages. When I share a specific .aspx page with the user, they can access it; however, they are granted Edit permissions instead of Read access. I tested the same permission settings on a standard SharePoint site, and everything worked as expected. How can I resolve this issue?
