Unable to sync my iPhone to my Outlook 2019 anymore
I can’t sync my Outlook 2019 calendar and contacts to my iPhone on my Lenovo Windows 11 Computer anymore. For years I have been using iTunes to sync my phone but recently, for some unknown reason, iTunes quit recognizing my computer and all attempts to reauthorize it failed. My research into this situation told me that Apple is phasing out iTunes in favor of Apple Devices and Apple Music. Apple Devices does not sync my Contacts or Calendar. Also, for some reason my Outlook Data files are .OST files instead of .PST. I don’t know why this is because I am not on an Exchange and my Office 2019 is a stand-alone. The .OST format seems to be causing problems with any solution I have been able to find. Even iCloud cant sync them. Can anybody help me get my iPhone to sync my calendar and contacts because I use it all the time?Quick Parts are Now Available in New Outlook
Quick Parts have officially arrived in the New Outlook experience, and many users have been asking how they work and what has changed from Classic Outlook. I put together a short walkthrough covering how to create, insert, and manage Quick Parts, along with a few notes on features that didn’t make it into the new version. 🔗 Video overview: https://youtu.be/k3rVgpGmSFs?si=rvEdCK_WgBhjlLcj 🔗 Blog post: https://traccreations4e.com/new-outlook-quick-parts Hope this helps anyone transitioning to New Outlook or supporting others who are. If you’ve already tested Quick Parts in the new interface, I’d love to hear what you think. #traccreations4e-p25 2/15/202615 productivity features in the new Outlook for Windows
Hello, Outlook community. I’m Vicki Milton, a Principal Product Manager on the Outlook team. Over the last year, we’ve added important capabilities across areas such as offline support, shared mailboxes, and PST files. Alongside those milestones, we've continued to deliver smaller improvements that help people work more efficiently throughout the day. This article highlights 15 productivity features in the new Outlook for Windows that can help you stay organized, reduce routine effort, and keep important work moving. Mail features Email remains central to how many people manage communications, priorities, and follow-up. Outlook includes familiar tools for composing and organizing messages, along with newer capabilities that can help reduce friction and make inbox management more efficient. Pin a mail: Keep important messages easy to find. The Pin feature keeps a selected email at the top of your inbox so it remains visible as new messages arrive. This can be useful for items you need to reference often or do not want to lose track of, such as travel details, approvals, or active requests. By keeping priority messages in view, Pin can reduce time spent searching and help you stay focused on current work. Snooze a mail: Return messages when they are relevant again. Snooze lets you temporarily remove an email from your inbox and have it reappear at a time you choose. This can help keep your inbox focused on messages you can act on now while ensuring follow-up items come back when they are timely. It is particularly useful for requests that depend on additional information, scheduled tasks, or work you plan to handle during dedicated focus time. Add multiple categories at the same time: Organize messages with fewer steps. If you use categories to manage incoming mail, Outlook makes it possible to apply more than one category in a single action. This can help when you need to capture multiple types of context, such as project, priority, or follow-up status, without reopening menus repeatedly. It is especially useful when processing a large number of messages. Sweep: Reduce repetitive inbox cleanup. Sweep lets you create automatic actions for messages from a specific sender. For example, you can delete promotional mail after a set period, keep only the latest message in a thread, or move recurring updates to a folder. This can help reduce manual cleanup and keep your inbox more focused on items that need attention. Schedule Send: Write on your schedule and deliver at the right time. Schedule Send lets you prepare messages when it is convenient for you and send them later at a time that works better for the recipient. This can improve visibility, support more intentional communication, and reduce the need to rely on reminders or leave messages in Drafts. Simplified folder sharing: Share folders more simply. Sharing a mail folder has traditionally required extra permission steps, especially for nested folders. Now, when you share a folder, Outlook can automatically apply the visibility permissions needed for its parent folders. This can reduce setup effort, help avoid access issues for recipients, and make folder sharing easier to complete with confidence. Calendar and meeting features For many people, the workday is shaped by meetings, schedule changes, and the need to stay aligned on what comes next. Outlook includes calendar and meeting capabilities that can help simplify planning, reduce coordination overhead, and make follow-up easier. Follow a meeting: Stay informed without attending live. The Follow RSVP option lets you indicate that you will not attend a meeting but still want access to the recap. This can be helpful when schedules overlap or when a meeting is useful to monitor without joining in real time. It can help you stay connected to outcomes and shared materials while keeping your calendar more manageable. Save calendar views: Return to the calendar setup you need more quickly. Saved Views let you store specific calendar combinations and switch back to them without rebuilding the same view each time. This can save time for people who move frequently between personal, team, and project schedules. It also can make it easier to review the right set of calendars for different planning tasks. Improved meeting tracking: Work with meeting responses more efficiently. Outlook includes tools that make it easier for organizers to review and manage meeting responses. You can sort attendee lists, search for names in the Tracking view, and copy or download response details when needed. These capabilities can be especially useful for larger meetings where attendance information needs to be reviewed quickly. Meeting recap: Find follow-up materials in one place. After a Teams meeting, the calendar event in Outlook can surface a Meeting recap with links to the recording, transcript, and shared files. This can make it easier to review what was discussed, confirm details, or catch up afterward. By keeping these materials together, Meeting recap can reduce the time it takes to get oriented after a meeting. Filtered views: Reduce visual clutter in your calendar. Filters let you hide meetings you are not attending and limit the distraction of declined or informational events. This can make it easier to scan your schedule, identify conflicts, and focus on the meetings that need your attention. For people with full calendars, it can help make planning more straightforward. Change a recurring event: Update future meetings while preserving earlier ones. When plans change, Outlook lets you edit the current event and all following events in a recurring series. This can make it easier to adjust details such as time, location, or agenda going forward without changing the record of past meetings. It can simplify updates for organizers and reduce disruption for attendees. Personalization and settings Settings can play a practical role in day-to-day productivity. A few adjustments can make it easier to focus, move between accounts and calendars, and work in a way that fits your preferences. Here are several settings-related features that can help make Outlook feel more streamlined and manageable. Rename your email accounts: Make the right inbox easier to recognize. If you use multiple accounts in Outlook, you can assign each one a custom name. This can help you tell accounts apart more quickly, reduce the chance of sending from the wrong inbox, and make navigation simpler as you move between accounts during the day. Modern themes: Choose a look that supports comfort and clarity. Outlook includes theme and color options that let you tailor the experience to your preferences. Visual settings can influence readability and comfort, especially for people who spend much of the day in email and calendar. Options such as Dark Mode and color customization can help make the interface feel easier to use over time. Keyboard shortcuts: Keep familiar ways of working. In Outlook, you can choose the shortcut style you prefer in Settings. This can help you maintain existing habits, reduce adjustment time, and complete common tasks with fewer steps. For people moving from classic Outlook or Outlook on the web, shortcut flexibility can make the transition more consistent. These features reflect a broader effort to help people work more efficiently in the new Outlook for Windows. Whether you are managing a high volume of email, coordinating a full calendar, or tailoring the experience to match your workflow, these updates are designed to reduce effort and improve day-to-day productivity. For more information and step-by-step guidance, see the Microsoft Support articles and the Learning Path.
The New Outlook Notifications for email with rules not working. Missing features
I have to use the New Outlook to be prepared for the eventuality when Microsoft forces the change. I'm missing notifications for emails coming in when it has mailbox rules to organize it. The Notification Center in Windows is ok, but there should be a way in the rules to set a notification in a window like the Reminders window. being able to set a specific sound would be beneficial as well. I've had to resort to using Categories and constantly checking Outlook to see if I missed anything. This has resulted in missing many time-sensitive alerts and emails. Such as a Midnight internet outage at a business-critical building on my day off. Resulting in 6 hours of downtime during business rather than a resolution before business opening.IMAP connection error INVALIDCREDENTIALS
I am trying to add my external IMAP mailbox from my hosting provider (Easyhost.be) to the new Outlook app / Outlook.com. However, when I try to add this mailbox to my domain 'vinedo.be', I immediately receive the error message: INVALIDCREDENTIALS INTERACTIONREQUIRED. In the classic Outlook desktop app, the account works immediately via IMAP with exactly the same password. Everything also works perfectly with the Outlook app on an Android smartphone. There appears to be an incorrect tenant attribution or cache in the background of the Microsoft Cloud that is internally blocking authentication for the domain vinedo.be. Could you clear the cache/tenant attribution for the domain vinedo.be so that the IMAP connection is routed externally again? The mailbox email address removed for privacy reasons was hosted by Gandi.net until recently. This is presumably causing the problem.
Come on! Terrible New UI decision
I'm not sure who Microsoftoutlook decided to place the number of unread messages right next to the folder name, but they clearly don't use Outlook with multiple email addresses and multiple subfolders taking automatically filed emails. It is now so much more effort to quick scan the folders for unread email. Please have a word with yourself! Rant over :-) Please can you make the position an option. While you are at it, please add font size and colour options for all folders with options to change when containing new email. Thanks!
What is the best way to conduct surveys through Outlook?
We want our employees to receive regular employee engagement surveys through Outlook. What would be the best way to set up this automation? We would also like to build these surveys in a detailed manner with enps and rating questions, and would like to be able to analyze results in detail. Any recommendations?
Signature - Table Borders Showing
My work colleagues have outlook signatures. They use tables and the borders in their tables don't show. I created my signature in Microsoft word and made mine look very similar and made the borders transparent. I used these settings to make the border of the tables transparent: I pasted it into the signature in Outlook, but the borders show. The editor in Outlook does not give the option to remove the borders. What do I do?Is there a way to get structured 1:1 meeting agendas in Outlook/Teams?
I manage a team of 8 and I do weekly 1:1s with each of them. Right now we use a shared OneNote for agendas but its getting messy. Notes from previous meetings get lost, action items dont carry over, and half my directs forget to add their topics before the meeting. Somebody at another company told me they use a dedicated tool for this but I really dont want yet another app. Is there anything that works within the Teams/Outlook ecosystem for structured recurring 1:1 meetings?
