microsoft lists
1726 TopicsQuick steps disappear from SharePoint list
I have 4 quick steps set up for my sharepoint list. Each one executes a flow. Twice now they have disappeared. I don't see them when I go to Automate or when I go to manage quick steps. Refreshing the page didn't help. The only way I could get them back was to add a new quick step, save it. Refresh the page and go back into manage quick steps and they were all there again.347Views3likes3CommentsSharePoint List Rule to send email not allowing shared mailbox email address
Hi I have tried to search for an answer to this to no avail. We have a SharePoint list and want to create a rule that sends an email when a new list item is created. Sounds simple but I can't seem to add a SharedMailbox email address only UserMailbox email addresses. We do have a work around where we have created a rule in outlook instead that when the email arrives to the UserMailbox forward it to the correct SharedMailbox but it seems a bit silly that I can't directly add a SharedMailbox to the SharePoint list directly from the below. See below the screenshot of where I am trying to insert the SharedMailbox email address. It doesn't find it and if I add it in manually the create rule button doesn't activate. Am I missing something? Thank you!2.5KViews1like4CommentsTrying to use Lists as a very basic CRM but having search issues
Hey All, I have a small business I'm considering using Lists to track some very basic client info and build a client database that is accessible to all employees on the company SharePoint site (we use MS 365). Workflow would be something like: Client calls in Receptionist(s) answer If new client, create an entry with first/last name, phone #, email address, their spouse's name (if any) and a Notes section to jot down notes from the call. If current client, receptionist can use search to find client, make new notes, read previous notes, etc That is basically it. I have this set up in Lists right now as a test with just two clients, each with a spouse. When I do a search for the person's name (Bill or Franklin), it returns a result. When I search for their spouses name (Susan), it returns nothing. I've run through the settings, reindexed the list, etc, and I just can't get a simple search to work. Am I attempting to use this correctly? Both name columns are single line fields. TYIA for any input!87Views0likes4CommentsID Calculated Column Not Showing
I have created a calculated column to show the ID in an opened List item. This is using =ID in the formula box. However, in the actual List item, the vasty majority are showing ID as 0: There does not seem to be a pattern for this, Does anyone have an explanation for this?28Views0likes0CommentsDisable incessant nagware popups
I don't know about everyone else, but I am sick and tired of the nagware pop ups in Word, Excel, PowerPoint, Outlook, etc. Every single product harasses me with pop ups trying to tell me "hey, did you know this feature was here?", "you can do this if you click that", "let me hold your hand through using products you've used for decades even though you don't want daddy Microslop to do that". This is a prime example. I keep getting the same ones again and again and again and everything I've read indicates they should only appear once. But they don't. They keep coming back like a psychotic stalker ex who wants alimony even though you were never married. How do I get this nagware to stop?!88Views0likes1CommentClassic SharePoint features appearing on a Modern Site
I have a modern SharePoint site, with a modern list that has never been associated with classic SharePoint features. But today, two users have experienced intermittent instances of the list appearing in the classic interface. They have not accessed this site before now so I do not believe there should be a cache issue. Does anyone know why this is happening and how it's possible when this site has no association with Classic features? They are using the same browser, same permissions across the site but sometimes the list opens in Classic mode, sometimes it opens in Modern. It also is happening in incognito mode. They are unable to use the site while in Classic Interface at all - the people pickers deny them access ("Error: Sorry, you do not have permission to query for users" and they cannot edit anything because of this error.226Views0likes2CommentsSharePoint List button not working!
Hi all, I have a Property Key Check In/Out list and trying to include a button to auto populate the fields. Using the JSON below, but it isn't working. I've isolated the Status field and that works, but the Person and Date & Time keeps erroring. I checked and double-checked the column settings and the JSON is using the correct Internal names, and the columns are correctly set up to one person only and date and time, and not required. Copilot (you'll be surprised) is absolutely no help. I also tried replacing "null" with '' but still not working. Here's the JSON; { "$schema": "https://developer.microsoft.com/json-schemas/sp/v2/column-formatting.schema.json", "elmType": "button", "style": { "padding": "6px 12px", "border-radius": "6px", "border": "1px solid", "cursor": "pointer", "font-weight": 600, "background-color": "=if([$Status] == 'IN', '#107c10', '#d83b01')", "border-color": "=if([$Status] == 'IN', '#0b6a0b', '#be3700')", "color": "white" }, "attributes": { "title": "=if([$Status] == 'IN', 'Check this key OUT', 'Check this key IN')", "aria-label": "=if([$Status] == 'IN', 'Check this key OUT', 'Check this key IN')" }, "txtContent": "=if([$Status] == 'IN', 'Check Out', 'Check In')", "customRowAction": { "action": "setValue", "actionInput": { "Status": "=if([$Status] == 'IN', 'OUT', 'IN')", "CheckedOutByColleague": "=if([$Status] == 'IN', me, null)", "WhenCheckedOut": "=if([$Status] == 'IN', @now, null)" } } }Solved164Views1like3CommentsSharePoint List (Not Column) Validation Settings
I have an creating a list that keeps of the amount of hours taken by an employee. I have two columns in this list - Reason & Hours If the Reason column value is 'Paid - Vacation' or 'Unpaid Vacation', then the value of Hours must be greater than 1 and less than 11. I have gone to the List > Settings > Validation settings and tried a few different formulas: =IF(AND([Reason]="Paid - Vacation",[Reason]="Unpaid - Vacation"),IF([Hours]>0,IF([Hours]<11,TRUE,FALSE),FALSE),TRUE) =IF(AND([Reason]="Paid - Vacation",[Reason]="Unpaid - Vacation"),IF([Hours]>0,IF([Hours]<11,TRUE)),TRUE) I don't get any errors when saving either formula. When I enter another record manually or using the form, the record is entered, but no validation is being made when the [Reason] = "Paid - Vacation" and [Hours] = 45 Can anyone assist with this?Solved106Views0likes1CommentIgnite Blog: Taking Forms to the Next Level with Teams and Power Automate
I hope you are all having a great time at Microsoft Ignite! My name is Chris Hoard, Partner Education Lead at Vuzion here in the UK. I am a Microsoft Certified Trainer Regional Lead (MCT RL) and Office Apps and Services MVP.13KViews5likes3CommentsMicrosoft Lists, bad links at pictures
About a year ago, I created a list in Microsoft Lists and filled a "Picture" column with photos. It's now located at https://lists.live.com/. The images stopped displaying in March 2025 and several times before that. Only a placeholder image with an ID (e.g., "https://learn-attachment.microsoft.com/api/attachments/5a9a22e9-7005-4772-a54f-9ca6434db3bb?platform=QnA") is shown. The problem occurs in the browser (Chrome), in the Lists desktop application, and in the Android app. I've tried it on three PCs and two mobile devices, and the problem appears the same everywhere. I suspect there's something wrong with the link between the image in the list and the Microsoft server. How can this problem be solved? When clicking on a corrupt picture/link I end in a new browser tab showing this: { "error": { "code": "invalidRequest", "message": "Invalid request" } }356Views0likes4Comments