Copilot Chat vsus. Microsoft 365 Copilot What's the difference?
While their names sound similar at first glance - Microsoft 365 Copilot and Microsoft 365 Copilot Chat - they differ in several aspects. And more importantly, one can't be without another. What is Microsoft 365 Copilot Chat? First since first. Microsoft 365 Copilot Chat is also called Copilot Chat. Copilot Chat generates answers based on web content, while Microsoft 365 Copilot is also grounded on users' data, like emails, meetings, files, and more. Since January 15, Microsoft 365 Copilot Chat is available for everyone. Everyone in organizations. Also customers with a Microsoft 365 Business Basic subscriptions can enjoy using Copilot Chat securily. The screenshot below shows how Copilot Chat looks like and highlights its main capabilities. Note that EDP - Enterprise Data Protection is available. What is Microsoft 365 Copilot? Microsoft 365 Copilot is an add-on available for specific Microsoft 365 Subscriptions: Microsoft 365 E3, E5, A3, A5, and Business Standard & Premium. It includes Copilot Chat in addition to other Copilot features: Microsoft 365 Copilot also includes a chat grounded on users' meetings, emails, chats, and documents. It integrates into Microsoft 365 apps, like Outlook, Teams, Word, Excel, and more. It brings the capability to create agents and additional Copilot management features such as SharePoint Advanced Management and Copilot Dashboard. The screenshot below shows how the Copilot chat experience for those users who got the Microsoft 365 Copilot license. Note that EDP - Enterprise Data Protection is available here too. Copilot Chat can be pinned in MS Teams and MS Outlook as App. How can I access Microsoft 365 Copilot Chat? Copilot Chat is nowadays accessible via m365copilot.com using your Entra account. In contrast to Microsoft 365 Copilot licensed users, Microsoft 365 Copilot Chat users cannot see, by default, Copilot Chat pinned on the Microsoft 365 homepage. Microsoft 365 Copilot Administrators will have to pin the chat in the admin center so it is easy for Copilot Chat users to access it. What's the difference? There are some aspects, such as licensing requirements, subscription fees, data sources, or access to organization content, that determine the differences between Copilot Chat and Microsoft 365 Copilot. I have listed it in the screenshot below. 👇 Image showing a 3-column table: Aspect, Microsoft 365 Copilot Chat, and Microsoft 365 Copilot.Boost Your Email Efficiency with Microsoft Copilot in Outlook
Microsoft Copilot, the AI powered assistant integrated into the Microsoft 365 suite, is transforming how we interact with daily tasks. One of the most powerful and practical uses of Copilot is within Microsoft Outlook, where it can help you streamline email management, prioritize communications, and increase overall productivity. This blog post will guide you through how to use Microsoft Copilot with Outlook to make your email workflow more efficient and manageable. What is Microsoft Copilot in Outlook? Microsoft Copilot in Outlook is an AI-driven assistant designed to help you manage emails, create responses, and keep on top of your inbox with ease. By leveraging natural language processing and machine learning, Copilot can automate various tasks such as summarizing long email threads, drafting responses, scheduling meetings, and prioritizing emails based on urgency or importance. Whether you’re managing a heavy email load, collaborating with colleagues, or scheduling meetings, Copilot can take care of repetitive tasks and provide intelligent recommendations, allowing you to focus on more high-impact work. How to Access Copilot in Microsoft Outlook To begin using Microsoft Copilot in Outlook, follow these steps: Ensure Copilot is Enabled: Make sure your Microsoft 365 subscription includes access to Copilot. You may need to update Outlook to the latest version to see Copilot features. Open Microsoft Outlook: Whether you’re using the desktop app or the web version of Outlook, launch the program as usual. Activate Copilot: In the Outlook toolbar, you will see the Copilot icon. Click on it to activate Copilot within your inbox. Start Typing Prompts: Once activated, you can begin asking Copilot to assist with tasks, such as “Summarize this email thread,” or “Draft a response to this email.” By simply typing natural language commands, Copilot will understand your intent and perform the task for you. Key Features of Microsoft Copilot in Outlook Here are some of the most impactful features that Copilot offers within Microsoft Outlook to help you manage emails efficiently: 1. Summarize Long Email Threads Reading through lengthy email threads can be time-consuming, especially when multiple participants are involved. Copilot can quickly summarize the key points from an email chain, helping you catch up on conversations without having to read every message. For example: Input: “Summarize this email thread.” Output: Copilot generates a concise summary of the discussion, highlighting decisions made, questions raised, and any important follow-up actions. This feature is especially useful when you’re catching up on emails after a period of absence or need to review discussions involving many participants. 2. Draft Email Responses If you’re struggling with drafting responses or simply want to save time, Copilot can help by generating draft replies based on the context of the email you’ve received. You can provide specific instructions or ask Copilot to come up with a general response for you to review and personalize. For example: Input: “Draft a response thanking the sender and confirming the meeting details.” Output: Copilot creates a polite, professional reply, which you can then edit as needed. This feature allows you to maintain a consistent tone and style while managing a high volume of emails efficiently. 3. Prioritize Important Emails Copilot can help you organize your inbox by prioritizing emails based on criteria such as urgency, sender, or relevance to ongoing projects. By analyzing the content of your emails and your interactions with contacts, Copilot can automatically flag important emails for you. For example: Input: “Show me the most urgent emails from today.” Output: Copilot sorts through your inbox and surfaces the emails that need immediate attention, allowing you to focus on high-priority tasks first. This feature helps reduce overwhelm by ensuring that no critical emails slip through the cracks. 4. Schedule Meetings and Appointments Copilot can quickly assist with scheduling meetings by analyzing your email content and calendar availability. Whether you’re trying to coordinate a meeting with multiple participants or responding to a request for a time slot, Copilot can automate the scheduling process for you. For example: Input: “Schedule a meeting with Sarah next week and find a time slot.” Output: Copilot checks your calendar and suggests available time slots, then automatically sends a meeting invite based on the selected time. This integration with your calendar eliminates the back-and-forth often involved in scheduling meetings, making the process seamless. 5. Analyse Attachments and Email Content When emails contain attachments like spreadsheets or documents, Copilot can analyse the content and provide summaries or key insights, saving you from having to open multiple files. It can also assist in drafting responses based on the attached content. For example: Input: “Summarize the data in the attached Excel file.” Output: Copilot reviews the attachment and generates a summary of the key points, which you can include in your email reply. This feature is particularly useful when dealing with reports, proposals, or lengthy documents. 6. Follow Up Reminders Copilot can set reminders for follow-up actions, ensuring that you stay on top of important conversations. If an email mentions a deadline or follow-up task, Copilot can automatically prompt you to act by a certain date. For example: Input: “Remind me to follow up on this by Friday.” Output: Copilot sets a reminder in your Outlook calendar or task list, ensuring you never miss a deadline. This feature is ideal for staying organized and ensuring that important tasks don’t get lost in your inbox. Practical Use Cases for Copilot in Outlook Here are a few examples of how Copilot can assist you in real-world scenarios: Inbox Zero: If you’re aiming to clear your inbox regularly, Copilot can help you prioritize and draft responses quickly, allowing you to manage your email flow efficiently and achieve inbox zero faster. Customer Support: For customer service professionals, Copilot can automate responses to common inquiries and flag high-priority requests, enabling quicker response times. Team Collaboration: Copilot can streamline internal communications by summarizing key discussion points in email threads and making sure you’re always up to date on team activities. Tips for Maximizing Copilot in Outlook Use Clear, Specific Prompts: To get the most accurate results, give Copilot clear and specific instructions. For example, “Schedule a meeting with my manager for next week” will yield better results than simply “Schedule a meeting.” Review Generated Responses: While Copilot can draft responses quickly, it’s always a good idea to review and personalize them to ensure they align with your communication style. Leverage Summaries for Long Emails: When faced with lengthy emails or threads, make the most of Copilot’s summarizing feature to save time and quickly identify key points. Some up Microsoft Copilot in Outlook is a powerful tool that transforms the way you manage emails, helping you stay organized, respond faster, and streamline communication. From generating email drafts to summarizing long conversations, Copilot saves you time and energy, allowing you to focus on more critical tasks.Introducing Themes by Copilot in Outlook
Copilot in Outlook now helps anyone with a Copilot enabled subscription or commercial license create unique and personal themes powered by AI. Outlook is also releasing new non-Copilot powered themes to make Outlook more beautiful and approachable. We are thrilled to unveil Themes by Copilot in Outlook, which harnesses the power of generative AI to help people create unique themes that reflect their personal preferences and style within their Outlook experience. Pairing well with the transformative ways Copilot in Outlook enhances your emails, this marks the first instance of dynamic AI-generated theming in productivity applications. For many, Outlook is the app that they use daily, and these innovations will help make their Outlook experience even more welcoming and inviting. These AI-powered themes are accessible to all users with a Copilot Pro consumer subscription and business accounts with Copilot enabled, starting today, November 7th. Themes by Copilot in Outlook will be available on our mobile iOS and Android apps, Outlook for Windows, Outlook on the Web, and Outlook for Mac. Take a look: Just as you might accent your desk with a candle or photos, spruce up your office with artwork or plants, or prefer the window seat on a plane, we believe that beautiful, personal digital surroundings will enhance your overall Outlook experience. How you, your personality and your tastes are represented in an app plays a significant role in how you engage with it and how it makes you feel. But your app shouldn’t only reflect the colors or lighting that you need; the artistry of imagery can connect with you, represent you, and inspire you. Over the past year, we’ve released a set of beautiful static themes with abstract imagery that caters to a variety of colors and lighting styles. Image themes now reach more surface area of the app for a truly immersive experience. Today marks an especially innovative step in our personalization journey because we’ve leveraged the best aspects of generative AI to bring imagination, surprise, and your unique context into personalization. With Themes by Copilot, you can take yourself to every corner of the world by building a theme inspired by any of the over 100 curated destinations available, or create a theme based on your own location. This personalization becomes magical when it evolves over time, considering your unique context or your own personal touch along the way. If you choose, you can make your Themes by Copilot dynamic by selecting how often you want it to update – every few hours, every day, weekly, or monthly. If you’ve enabled location permissions in Outlook, the My Location theme will bring you imagery uniquely inspired by your locale, dynamically updating for you as you head out the door on a trip or vacation. Similarly, a dynamic theme based on the weather would be updated to reflect the current weather conditions where you are. Every Copilot-generated theme automatically comes with a fun accent color, and you can further tune your theme to be in a realistic, oil painting, or cartoon style. To help you shape your theme, we created a guided experience that is easy to use, responsible, and fun. Copilot-powered themes are available in the languages that Outlook supports. No two Themes by Copilot in Outlook are the same. Every creation is unique, dynamic, and exclusively yours -- an experience only available on Outlook. Themes by Copilot will be available to be turned on in Appearance Settings in Outlook. Beneath the Themes by Copilot header, select a topic thumbnail to generate a unique Copilot-powered theme in one click or launch the custom theme tile to create your own with a topic, style, and refresh cadence of your choosing. You can always change your theme in Outlook Settings. Themes by Copilot in Outlook builds upon the strong base of Copilot functionality already available in Outlook. Whether it’s getting help with drafting a mail, summarizing a long thread, or getting coaching on your emails – Copilot in Outlook is a great way to write better emails while saving time. For work accounts, there’s also the addition of Prioritize My Inbox by Copilot, which will be available in private preview for commercial customers in late 2024. Prioritize My Inbox is designed to help people manage their entire inbox by analyzing the content of messages given the context of their role. Themes by Copilot in Outlook is yet another step on our journey to infuse the power of Copilot into Outlook. We can’t wait to see what you create! Additional Outlook Themes for Everyone For those who do not have Themes by Copilot, we have released a collection of new non-Copilot powered themes, designed to make the platform more beautiful and accessible for everyone. Over the past year, we've introduced a variety of new image themes across Outlook for Mac, Outlook on the Web, the newest Outlook for Windows, and Outlook for iOS and Android. Beyond a basic color, you can now choose from vibrant imagery with hues of deep green, red, or purple to fit your mood or the vibe you’re going for. To choose a new image theme in Web, desktop, Mac or mobile, just navigate to Appearance Settings to pick the one that represents you best! It is our goal that today these themes bring joy, creativity and a bit of whimsy to your day. It’s just another way that Outlook is looking out for our customers to help make their experiences uniquely theirs. We are excited to hear what you think!
Change Default for Copilot Automatic Room Rebooking Setting in Outlook?
My users with Microsoft 365 Copilot licenses have noticed a newer feature that automatically rebooks meetings with an alternate room if the selected room is unavailable. It appears that this setting is on by default and can be turned off on a per case basis when a new meeting event is being scheduled. Is there a way to turn it off by default and allow people to enable it when a new calendar item is being created instead? Here is what it looks like for me in Outlook. I can click on Edit from the new meeting window and turn it off for a single event. I haven't found a way to change that default behavior. Has anyone found a way to adjust this? Thank you! Brian
How to remove Copilot from showing up on web-based apps?
Hello, I predominantly use Outlook through the website via Chrome. I also use OneDrive, Excel, and Word through Chrome quite often. I had a tech person walk me through removing Copilot from my computer's apps - the actual programs - but it's still showing up on my website uses. I do not support AI, AI is absolute trash, and I want Copilot completely eliminated from everything I use. I am tired of having to close the Copilot 'summary' that automatically pops up at the top of all my emails. Is there an easy way to completely eliminate this, or am I doomed? Thank you!
