Making Teams Updates Seamless: Smarter Delivery with Peer-to-Peer download and Scattered Rollouts
Updating Microsoft Teams is an important part of keeping collaboration smooth and secure. The latest Teams updater makes this process more efficient than ever by introducing two innovative strategies: Delivery Optimization and Scattered Update. These approaches work together to minimize bandwidth usage, reduce impact on networks, and ensure updates happen seamlessly—so users can stay productive without interruptions. Why Bandwidth Optimization Matters In large organizations, updates often need to reach thousands of devices. If they all download at the same time, it can put extra pressure on the network and slow down other important activities. By optimizing how updates are delivered, IT teams can keep everything running smoothly and ensure users stay connected without interruptions. It’s a simple step that makes a big difference for a seamless experience. Delivery Optimization in Detail Delivery Optimization is a built-in Windows feature designed to make updates more efficient by reducing redundant downloads. It works through several smart mechanisms: Peer-to-Peer Sharing Devices on the same network can share update files with each other, so not every device needs to download the update package from the internet. Customer should expect more than 30% of bandwidth savings from peer-to-peer sharing. More information on peering efficiency: Delivery Optimization Frequently Asked Questions | Microsoft Learn Microsoft Connected Cache Organizations can use a dedicated cache server to store update packages locally, enabling faster retrieval and reducing external bandwidth usage. Seamlessly leveraging standard HTTP sources as well as peers Delivery Optimization leverages both standard HTTP sources and peers seamlessly, ensuring app update always completes successfully from all available sources. IT teams can manage Delivery Optimization settings through familiar tools like Intune, Configuration Manager. This approach helps significantly reduce bandwidth consumption for large packages such as Teams updates, making the process smoother and more reliable. Scattered Update Scattered Update is designed to prevent all devices from updating at the same time. Instead of a single, large wave of downloads, updates are distributed in smaller, controlled phases. Here’s how it helps: Intelligent Scheduling Teams updater assigns devices to different time windows, spreading the rollout over hours or days. Smart scheduling can redistribute up to 70% of update download attempts within the first two days of a new release. Background Update Teams updater checks for and downloads updates during its scheduled time slot, all without needing the main app to be running. Best Practices for IT Admins To get the most out of Delivery Optimization, consider configuring settings for your tenant to allow peer-to-peer sharing and connected cache. This ensures devices can leverage local sources before downloading from the internet. If you're already using Delivery Optimization peer-to-peer in your organization, and/or are using Microsoft Connected Cache with HTTPS support, no further action is required! Teams updates will seamlessly use your preferred method of bandwidth optimization. Please refer to Delivery Optimization documentations below for how to configure your tenant: Configure Delivery Optimization for Windows | Microsoft Learn. HTTPS Support for Microsoft Connected Cache Overview | Microsoft LearnMicrosoft Makes Another Change to Teams Channel Email Storage Location
In January 2025, Microsoft changed the SharePoint folder location to store copies of the email sent to Teams channels. Apparently, this update improved security, but it’s unclear exactly how the improvement comes about unless through obscurity. In any case, we missed this change completely and are publishing this note to remind everyone else of the importance of reading message center posts. https://office365itpros.com/2025/11/13/email-sent-to-teams-channels/
Issue with Teams Notification Only Chatbot(Android)
Hi, We are developing a teams chat bot which is notificationOnly. but we observed that the chat is enabled on Android devices even though its notification only. its disabled in all other devices like desktop and ipad/ios but not on android(phone).please see the screenshot below.i captured it on my desktop and those test messages are sent from my android phone where the chat is supposed to be disabled everywhere.No desktop app, no app button on Teams
I'm on an MS365 personal account. I tried to add the "apps" to Teams. I've tried changing permissions, running it as administrator, and changing the settings. So, I find out "If the Apps button is missing, it may be due to policy settings or the user's account type. For instance, the button is not available for personal Microsoft Teams accounts. Users can try using the web version of Teams or check for updates to the desktop app." I tried the web version and it's not there either. No apps button. So, I uninstalled and reinstalled the Teams desktop app. Now, I'm prompted the Store couldn't open the app and directed me to go to the Start menu. I did. Teams does not show up. I can't use the desktop version at all. Why can't I reinstall Teams? How do I fix this? And why is MS not allowing the "Apps" function on personal accounts? Is there a workaround?Updates for Town Hall in Microsoft Teams and Teams Live Events
Our goal in Teams is to make hybrid work and communication easier and more inclusive than ever before. This pursuit is core to the effort we put into creating meaningful connections between people through our end-to-end events platforms, whether one-to-one meetings or large one-to-many hosted digital events. We introduced our new digital streaming event solution for large events, town hall, in September 2023. Town hall has continued to drive new, exciting experiences for our customers, such as the ability to bring multiple presenters on stage, send out attendee emails, and see real-time health analytics for the event. As we move forward, we are excited to continue to share our latest features with you and let you know what to expect from town hall in the next year.What’s New in Microsoft Teams | October 2025
Before we get to this month’s new Teams features, I’m thrilled to share that Microsoft has been recognized as a Leader in the 2025 Gartner® Magic Quadrant™ for Unified Communications as a Service for the 7th year in a row. We are honored to again be positioned highest for ability to execute and furthest for completeness of vision in the evaluation’s axes. We believe this recognition underscores the product innovations we delivered over this past year, such as the launch of agents in meetings and a redesigned chat and channels experience, to make Microsoft Teams the AI-powered platform for work—one that is simple, smart, and secure. In our opinion, the support and trust of our customers and partners helped make this recognition possible. We’re deeply grateful to the hundreds of millions of users who turn to Teams to get their work done and our partners whose expertise and commitment amplify the impact of Teams worldwide. If you’ve been a member of the Microsoft tech community for a while, you might be aware that next month, we’ll highlight many exciting new Teams features at Microsoft Ignite and in our special What’s new in Teams Ignite edition blog. That’s going to be something to look forward to, but this month, we’ve got plenty of new productivity-boosting updates to celebrate too. The power of Copilot continues to grow. We first introduced meeting recaps to help you quickly catch up on what you missed, now we’re taking them further. With audio recap, your written recaps are transformed into dynamic audio experiences you can listen to anytime, anywhere. Teams Rooms just leveled up too, with smarter voice and face recognition and real-time caption translations. And if you’re a Teams Rooms on Android user, Facilitator is now available to help keep your meetings productive and on track. Explore all the latest additions and updates below! *GARTNER is a registered trademark and service mark of Gartner and Magic Quadrant is a registered trademark of Gartner, Inc. and/or its affiliates in the U.S. and internationally and are used herein with permission. All rights reserved. This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document. The Gartner document is available upon request from Microsoft. Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose. New features released this month: Chat and collaboration Meetings, webinars, and town halls Teams Phone Workplace: Places and Teams Rooms Certified for Teams Devices Chat and collaboration Summarize files shared in Teams chat with Copilot When a file is shared in a chat, you don’t always have the time to open it, read through, and grasp the key ideas. With file summaries in 1:1 and group chats in Teams, Microsoft 365 Copilot can quickly summarize content from Microsoft Word documents so you can understand the main points without opening the file. This feature is also available on mobile, making it easier to grasp key ideas without reading an entire document on a small screen while on the move. It respects the file's security policies, ensuring that only users with access to the file receive a summary, which will carry the same sensitivity label as the original file. Add emoji updated keyboard shortcut Use colons to quickly insert the emoji you want without slowing down to use the mouse. Type : followed by the name of the emoji you want, then type : again. Once done, the emoji is selected and added to your text. The new shortcut aligns with industry standards and helps make emoji insertion intuitive and consistent. You can now type keywords to find both standard and custom emojis using the improved search. Meetings, webinars, and town halls Audio recap now generally available Staying informed shouldn’t mean being glued to your screen. That’s why we’re introducing audio recap, a new way to catch up on your meetings. With audio recap, your meeting recap is transformed into an audio experience you can listen to on the go. Whether you’re commuting, walking between meetings, or simply prefer listening, it’s a hands-free way to stay connected and informed. You can generate an audio recap for up to eight meetings at a time, and choose the delivery style that best fits how you want to listen: Newscast—one AI speaker delivering a fast, concise summary Executive—two AI speakers offering an efficient summary with minimal commentary. Casual—two AI speakers providing a summary with extra color and commentary. All your audio recaps are easily accessible from the meeting recap page, ready to replay anytime. And with availability on both desktop and mobile, you can catch up wherever work takes you. Support for multiple camera views and IntelliFrame from Teams Rooms on Windows in Teams webinar and structured meetings Multiple camera views and IntelliFrame (Multi-stream and cloud) from Teams Rooms on Windows are now available in Teams webinar and structured meetings with "Manage what attendees see" enabled. Organizers and presenters of these meetings can access intelligent camera views and bring them on the live stage for attendees. Available with Teams Rooms Pro. Event Chat now available in Town halls for GCC, GCCH and DoD [Premium] Teams is bringing richer engagement to your Town halls on more cloud environments. With Event Chat, organizers and attendees in GCC, GCCH, and DoD environments can now interact in real time during Town hall sessions. This feature enables secure, threaded conversations, allowing participants to share insights, ask questions, and stay connected throughout the event. After the session ends, the chat remains accessible for follow-up discussions, ensuring continuity and collaboration beyond the live broadcast. Teams Phone Intelligent recap popout window in Calls app Users can now access Intelligent recap pop-out pages through the Calls app. Intelligent recap uses AI to automatically provide a comprehensive overview of your recorded or transcribed calls, helping users save time catching up and coordinating next steps. Go to the Calls app, look up the transcribed or recorded call in the call history, and select "View recap". This will launch the call’s Intelligent recap as a new pop-out page containing AI-generated discussion summary notes and recommended tasks to help users quickly find the most important information from the call. Teams Phone Mobile is now generally available with AT&T Teams Phone Mobile enables end-users to make and receive calls using a single number across their mobile phone and all their Teams endpoints. AT&T customers can now enjoy seamless mobile and Teams integration with this unified calling experience. Learn more about how IT admins can configure Teams Phone Mobile in Teams admin center and view the expanding set of mobile operators providing Teams Phone Mobile. Phone Devices: Improved Feedback Sharing for Teams Certified Phone Devices Giving feedback on Teams-certified Phone devices just got easier. Previously, users rated their experience with a 1–5 star score, and then had the option to type additional comments—a process that could feel cumbersome on a phone’s touch screen keyboard. Now, after you select your rating, Teams will suggest text prompts tailored to your score, making it simple to share what’s working well or what could be improved. You can still add your own notes for extra detail, but the new prompts help streamline feedback and save time. Phone devices: Enhanced Call Transfer experiences Teams Phone certified devices now have an improved interface that simplifies transfer actions. Users can select “Consult first” to place the original caller on hold and privately speak with the recipient before completing the transfer. The “Transfer” option is only enabled after the consult recipient answers the call to reduce the risk of adding the original caller back into the call prematurely. Direct transfers without a consultation step provide real-time status updates such as “Transferring [User A] to [User B]” while the transfer is in progress and “Successfully completed” at the conclusion. This visibility into the call transfer progress helps the transferrer know when it is safe to disconnect. Workplace: Places and Teams Rooms Facilitator agent for scheduled meetings in Teams Rooms on Android You can now take advantage of the Facilitator agent in Teams Rooms on Android for real-time AI-generated notes, follow up items, and keeping everyone updated on time during scheduled meetings. Facilitator appears in the meeting chat, and participants can toggle between notes, chat, and the agent. Available in rooms licensed for Teams Rooms Pro. Learn more here. Cloud IntelliFrame support on Teams Rooms on Android Now Cloud IntelliFrame, the AI-based cloud technology that optimizes views of in-room participants for hybrid meetings, is available for Teams Rooms on Android using group framing. Group framing delivers a more natural hybrid meeting experience by focusing on individuals, allowing remote attendees to see visual expressions and gestures better. It is set as the default in Teams Rooms on Android rooms, while remaining disabled by default in others. Admins can enable or disable IntelliFrame through console settings. Learn more here. Dynamic video tile resizing based on occupancy count from Teams Rooms on Android The room video tile dynamically adjusts size based on the number of people in the room. When one person is in the room, the tile matches the remote participant's size. With two or more people, the room tile expands to be four times larger. Admins can manage this behavior through console settings. Live caption translation in Teams Rooms on Android You can now choose the translation language you prefer from 40 supported spoken languages without affecting what other meeting participants see in Teams Rooms on Android. Previously, live captions were displayed in the spoken language by default, but this change allows individuals to select their own experience. This feature is available on Teams Rooms Pro. Learn more here. Join Town Halls and Webinars as an attendee from Teams Rooms on Android Microsoft Teams Rooms on Android can now join Town Halls and webinars in Teams as attendees. You can attend directly from the invited Teams Room, with the same features that attendees have on the Teams desktop app. Available in Teams Rooms Pro. Learn more. Front-of-room view control for Town Hall and Webinar in Teams Rooms on Windows or Android When a Teams Rooms on Windows (available now) or Android (available in November) is invited as a meeting presenter, the front-of-room display defaults to the attendee view. Presenters always have full control from the console, including green room and off-stage management, and can switch the front-of-room display to presenter view without impacting attendees. Available in Teams Rooms Pro. Learn more here. Enhanced production experience for Town hall in Teams Rooms on Windows The enhanced ‘Manage what attendees see’ feature gives Town hall hosts greater control over what attendees experience. Organizers, co-organizers, and presenters joining from a Teams Room on Windows with a Pro license can manage which presenters can be seen and heard at any time during a large-scale event, creating an organized, polished experience for viewers. Organizers licensed for Teams Premium can adjust layout, background, and name tag changes through the Teams Desktop. Learn more here. Simplified device settings for voice and face recognition on Teams Rooms on Windows or Android It's now easier for admins to enable the benefits of benefits of Copilot and intelligent audio and video features for users in Teams Rooms through a new user interface and admin settings. These new settings, on the device and in the Pro Management portal, simplify configuration and remove the requirement to use PowerShell, offering improved visibility across rooms. Learn more here. People count captured by Cloud IntelliFrame in the Pro Management portal reports Admins get enhanced visibility into room usage from Pro Management portal reports with detailed occupancy data captured by Cloud IntelliFrame during meetings. This insight helps IT more effectively plan and optimize meeting spaces, and is currently available for Teams Rooms on Windows licensed with Teams Rooms Pro. Learn more here. Recommended actions page in the Teams Rooms Pro Management portal This new page in the Pro Management portal provides proactive recommendations based on your organization’s environment and upcoming events that can impact devices, such as support or certification expirations. Admins are prompted to update device and account data enabling rich insights from the portal. Additional guidance based on space and device usage data is coming soon. This feature helps admins maintain smooth operations - planning and budgeting efficiently. At least one Teams Rooms Pro or Teams Shared Devices license is required for access. Learn more here. Certified for Teams Devices MAXHUB Express Install A–F: Simplifying Teams Rooms for Every Space The MAXHUB Express Install series makes setting up Microsoft Teams Rooms easier than ever. All six versions feature the integrated MAXHUB Smart Stand, streamlined cable management, and reliable audio/video for seamless collaboration. Every bundle supports BYOD, single-cable deployment, and comes with a 3-year warranty and local support. Display size: Versions A–D include a 43" display; E and F upgrade to 55". Videobar & kit: Choose between USB or Android-based videobars, with Pro kits offering enhanced performance. Room fit: A–D are ideal for huddle and focus rooms, while E and F are designed for small rooms. No matter your space or tech preference, there’s a MAXHUB Express Install to fit your Teams Rooms needs. Version Display Size Videobar Type Kit Type Room Size Target Key Features/Extras A 43" UC S07 USB Videobar XCore Kit Huddle/Focus XT10-VB Kit, streamlined setup B 43" XBar U50 USB Videobar XCore Kit Huddle/Focus USB videobar, BYOD flexibility C 43" XBar U50 USB Videobar XCore Kit Pro Huddle/Focus Pro kit for enhanced performance D 43" V50 Android Videobar MDEP V50 Kit Huddle/Focus Android-based, console included E 55" XBar U50 USB Videobar XCore Kit Pro Small Room Larger display, Pro kit F 55" V50 Android Videobar MDEP V50 Kit Small Room Larger display, Android-based kit Lenovo ThinkVision T24D-4v and T27QD-4v ThinkVision T27QD-4v and T27QD-4v are 24 and 27-inch QHD VoIP monitors with Microsoft Teams certification, designed to enhance your online collaboration experience. Dedicated Teams and VoIP buttons get you to your meeting with a click. Two noise-cancellation microphones, coupled with two 5W speakers and a 5MP QHD webcam ensure your video conferences and meetings run without any hiccups. Superior connectivity with a one-cable docking solution provides up to 100W of power delivery, data and internet. Enjoy content that looks completely stutter-free and color accurate with 99% sRGB & BT.709 color space and 48-120Hz variable refresh rate. Eye Comfort 5-star and Eyesafe 2.0 certified display technology significantly reduces harmful blue light emissions to benefit eye health.
