Invite who you want in group calendars
Good news! We've heard your feedback here on Tech Community as well as UserVoice that you really just want to: Put something on a shared group calendar Pick whomever you want to invite, which may not be the group itself. Over the next few days, you will have more options when managing your group calendar: Just invite anyone you want. If you want to invite the entire group, simply add the group to the attendees list. This change gives a lot more flexibility to the group calendar surface: Invite no one: this is good for putting milestones on the calendar as a visual reminder that it's coming up. If you want to add a copy of it to your own personal calendar, you can "Add to my calendar". This is also great for a vacation calendar, where you can create a ? vacation ? event on the group calendar. "Brownbag-style events": A lunchtime learning session is typically not mandatory for attendees, but is required for the organizer and the presenter. Now, you can create an event on the group calendar and add specific individuals without adding the group itself to the attendees list. This way, those individuals will get an invite from the group, and group members can freely add the event to their calendars. This is also good if you want your vacation time on the group calendar, as well as your manager's calendar. Invite the group and anyone else: For group meetings where you'd like everyone in the group to attend and edit, this is best. This is particularly handy for recurring meetings that take place over the course of many months where the a single organizer may not be around for its entire desired lifetime (i.e., if someone goes on vacation or leaves the team). Across Outlook, not much is changing: In Outlook for Windows, removing the group from a group meeting will now, in fact, actually not sent the group an invitation. In the new Outlook on the web, we've updated the tooltips to match the functionality. In the classic Outlook on the web, we won't be supporting this update. In Outlook for iOS and Android, group calendaring is coming soon. π Try it out, and let us know what you think! Cheers, EthanExperiences "migrating" to an O365 Group
So, I am starting to "migrate" the particular team that I work for over to Groups (that means from our existing SharePoint site, existing Yammer group, existing mailboxes, etc). Wanted to share the general experience and reception so far, with PLUS / MINUS perception notes: PLUS - We are looking to use Group Conversations and shut down use of Yammer for our team discussions. So far users seem more apt to use the conversations because it is more like email, so probably a ding for use of Yammer In general we are going to guide Groups users away from using Yammer PLUS - We are using an automatic group membership (everyone that reports to my Manager) - which works perfectly! We have a revolving door of interns/temps as part of the team, and access to resources is no-brainer. MINUS - This will be our first Modern SharePoint site, and big negative is critical links removed from the UI. Menu - using "/_layouts/15/AreaNavigationSettings.aspx" to recreate our horizontal navigation. This accomplishes what we need, but I fear that it may eventually go away... Permissions - I understand group permission limitations, but our connected SP sites have to have additional viewers and contributors. Right now from the UI, can only apply permissions to Group Owners and Group Members. Using "/_layouts/15/user.aspx" to get around this for now, but again will future updates restrict this? MINUS - Document Migration - we have our own PowerShell scripts that we use to migrate content between sites. The scripts appear to only work run by a Group owner if the person running the script is a Group owner. We typically use a service account and set it as Site Collection Admin, run the move, then remove the service account. Here the service account still doenst have rights even after being made the SCA for a Group. We will definitely be doing most of this for our users since we don't want to put the tedious actions on them MINUS - Calendar - we use a SharePoint Team Site calendar - was able to easily open the SP Calendar in Outlook "Agenda View", copy entries, and paste them into the Group Calendar (in Outlook Agenda View), but they never synced back up, never appeared in the Group calendar, though I see them in my physical Outlook calendar Dont seem to be able to create just an entry (without actually inviting all attendees) MINUS - Group Navigation - switching between the different Groups workloads is still pitiful I've manually entered direct links to the different workloads in the Groups SharePoint Site, but users continually get "lost". They'll end up on the calendar which has no links whatsover (sometimes), the options are in different places in each workload. I know this has been brought up over and over, but its been months and months, if not over a year at this point, and doesnt seem this is getting any better at all. MINUS - Groups files - this is maybe just our opinion, but do not like the Groups Files automatically including email attachments in the default view. Often confusing, especially if things have been moved to the SharePoint files, you see duplicates, etc. PLUS - Groups app - easy access to everything, general consensus is much easier to find stuff from the app then from the web itself MINUS - Groups app notifications - marking conversation messages as read seems to be wonky, users are complaining because they have to physically leave the group a couple times before it tells them they have read all the messages. MINUS - Planner - Though there is excitement about what Planner can be, some negatives emerging - no Planner app, unsure of a way right now to move items from a SharePoint Action Items list to Planner (other than just manually reentering stuff). PLUS - OneNote, this has always been my favorite thing Microsoft has built, so glad to see it easier integrated into our group activities. We are migrating our running Staff Meeting Agenda (from Yammer note) to OneNote MINUS - UI - we have always used a custom enterprise mega menu throughout our SharePoint environment, for easy navigation, with no customization options, we lose this and will have to start teach our users to keep going to our Intranet homepage, then navigate where you want to go with the menu NEUTRAL - Dont care for the single column of the websites, we have traditionally used a custom responsive layout that has at least 2 columns of content. Everything just feels to big / too much whitespace. MINUS - SharePoint App, we have multiple document libraries, the Groups/SharePoint apps really only focus on the primay Shared Documents one. Overall, it seems like it will be a positive adoption, but there are several things that just miss the mark, at least for how our organization works.
Group Team Site Calendar view on site page
Hopefully I'll explain this correctly, this seems like such a simple thing. I have a user who created an O365 Group, which of course comes with this great Team Site. They want to add the calendar web part to the home page, which isn't an option. I added the Events web part on the page, which I'd be happy with... they are not. They want to see the good old fashioned month view of the calendar that they're used to seeing when adding a Calendar web part to a SharePoint site. Is this not possible? If you view the team calendar list, you can view the month, but I can't figure out how to display that on their home page.Sharing your calendar with an O365 group
Hi, most questions I read were about sharing a calendar from an O365 group, but what about sharing with (members of) an O365 group? Is it possible to share your personal Outlook calendar with an O365 group? From what I understand to be the purpose of O365 groups, it should be possible, but we get an error when assigning an O365 group Calender Permissions. The error message says: "One or more users cannot be added to the folder access list. Non-local users cannot be given rights on this server." Bart
O365 Group Calendar-Turn off notification when inviting multiple people
We are tyring to use group calendars to book labs and track trainings. Our scenario is that we are trying to use group calendars to show all of the times we are using a lab or when we have a training. I want to make an event that is on my personal calendar but also is on a training calendar and then on a room calendar and ideally I want to create one event and use the invite function so it shows up on all of the corresponding calendars. I can create it on one shared calendar and uncheck the 'send to group' option but only if I don't invite anyone/any other group email because it is otherwise greyed out when inviting multiple people. After a single event is created, I can then right click the event and select 'copy to my calendar". If I then choose to forward to a third calendar, it will still trigger an email/event request to everyone in that group calendar. Basically, is there a way Microsoft will change it so the 'send to group' checkbox is able to be deselected when inviting multiple people and calendars to an event.Group Calendar in Outlook 2016
Is this how Group Calendar should work? I open Group Calendar from Outlook 2016 client (ver. 1803) with Open Calendar >> From Address Book. In Group Calendar I can see my own personal calendar meetings as busy/out of office. Why my own meetings/appointments are showing in the Group calendar? Also some O365 Group Calendars are listed under My Calendars in Outlook 2016, but some I need to explicitly open and then they are added then under Shared Calendars. Where is this inconsistency coming from?Office Groups - Shared Calendar - Manage Categories
Users can Manage & create New Categories within their Personal Calendar. We recently started to deploy & use Office Groups and Teams. Each of these collaboration spaces comes with a 'Shared Calendar'. When accessing the Shared Calendar we can manage (CRUD) events/meetings etc and assign Categories to the events/meetings. We also want to change/rename the default Categories (PBGYOR) and add new categories, then start assigning them to the events/meetings. Unfortunately the options 'New Category' and 'Manage Categories' are grayed out, even for the Owners of the Office Group. Do the options require a specific permission? If so how can we assign that permission? Is there any PS script to enable the options? If not, is there anything on the road map regards Categorizing within Office Group - Shared Calendar?
