Forum Discussion
Group Calendar in Outlook 2016
Is this how Group Calendar should work? I open Group Calendar from Outlook 2016 client (ver. 1803) with Open Calendar >> From Address Book. In Group Calendar I can see my own personal calendar meetings as busy/out of office. Why my own meetings/appointments are showing in the Group calendar?
Also some O365 Group Calendars are listed under My Calendars in Outlook 2016, but some I need to explicitly open and then they are added then under Shared Calendars. Where is this inconsistency coming from?
26 Replies
Just wanted to throw this out there, if your a member of a private group, and it is not showing in the groups in your outlook, try this command:
Set-UnifiedGroup -Identity $GroupEmail -HiddenFromAddressListsEnabled:$False -HiddenFromExchangeClientsEnabled:$False
be sure to replace $GroupEmail with your actual groups email address.
- Ethan Li
Microsoft
Hi folks,
Apologies for not seeing this thread earlier.
We certainly don't recommend users opening group calendars by going to Open calendar > From address book. As some of you pointed out, it's the union of events in group members' calendars, not what is on the group calendar itself.
At this point, all users on the Monthly Channel for Office 365 ProPlus should see all their groups in the left navigation pane in the calendar module by default--in fact, for almost a year now.
Users on Semi-Annual Channel and Semi-Annual Channel (Targeted) should see all their groups in the left navigation pane in the calendar module in builds after (but not including) 1808.
Whichever version you’re on, you can always go to the group from the mail module, and then press “Calendar” from the ribbon. As well, as other folks have mentioned, you can also right click on the group in the left nav in the mail module, and favorite it; this will also make the group appear in the left nav in the calendar module.
> I don't understand! In Outlook 2016.
Whichever version you’re on, you can always go to the group from the mail module, and then press “Calendar” from the ribbon.
> Do you mean the calendar icon here?>If so, I don't see the Groups I'm a member of.
As well, as other folks have mentioned, you can also right click on the group in the left nav in the mail module, and favorite it;
> How do you do this? I don't see a favourite option
this will also make the group appear in the left nav in the calendar module.
Click the three dots at the bottom and select 'Folder' view.
You should then be able to add a Calendar to your Favorites.
What about the users who are not members of that group but still want to be able to view the calendar for group events?
- Ethan Li
mikem420: For users that are not a part of the public group would like to see the calendar, they can go to the ribbon at the top and select "Browse groups", and then hit "View" on the group they'd like to view.
From there it will launch the group conversation space, and they can hit Calendar from the Group section of the ribbon.
That being said, it might just be easier to join the public group and not follow it in inbox. For private groups, the calendar isn't visible to folks outside the group.
I have reproduced this exact same error in multiple different user accounts, in multiple different organizations. If you add a group calendar from the address book, in most cases (as far as I can tell, unless there are guest members of the group) it will display all of the *personal appointments* of every member of the group in the *group calendar*, shown as Busy with no other details. If you add it the other way, they don't show up.
This is a serious bug.
I absolutely agree. I just had to teach a set of end users how to use the calendar for their group that used a mixture of outlook on windows and mac and it was a nightmare. No consistency at all, have to look under folders and add the group as a favorite from there, then once that was done users could add/cancel appt. and could add meetings but could not cancel any meetings. Finally we found the little checkbox in advanced settings to not cache shared calendars and that fixed the issue, but its been a nightmare for this team to work in O365 Groups and they really want to just scrap it for a sharepoint shared calendar, but the mac users cant access those so they are stuck.... Friggin debacle all around.
Same problem here! I found that problem exists only when you "https://support.office.com/en-us/article/turn-on-cached-exchange-mode-7885af08-9a60-4ec3-850a-e221c1ed0c1c", enabling it resolve problem but other problems come across...
That's most likely because when you use the "add calendar" functionality, your own Calendar remains selected/visible. You might also want to check the Overlay option.
For the other question, perhaps you have added some of those Calendars as Favourites?
No, if I de-select my own calendar, then Group calendar still shows blocked times as busy.
Actually it takes all appointments/meetings from all Group members calendars and combines them into the Group Calendar view and shows them as busy. But is this how it should work?
It's easy to make the mistake of adding new appointments to the wrong calendar in the first place. I've done that before.
