Mar 24 2023 08:52 AM
Mar 24 2023 08:52 AM
Styles have never been necessary before and I am only now trying to get my head around them. I get the principle and am starting to use them sparingly, but I have run into problems.
On creating a new document, I understand the default style is "Normal" (and paragraph). I can then go on to add styles to headings etc and, on modifying they update (usually - more anon). However, when I try to modify the basic style there is no change. What am I doing wrong?
I also find that any modifications I make work only for that document. If I save the document as a copy to another name (which I do at the end of every work session for security) the headings revert to the previous (unmodified) settings on that copy, BUT on checking the style the modifications already made are there, and only come into force when I click on each and every instance where that particular style has been used.
I'm clearly doing something wrong, or have misunderstood the instructions but, as it is, styles would seem to be of limited benefit.
Any help would be welcome.
Mar 24 2023 01:08 PM
@Jim_Bond Styles have been a feature of Word since the very first version for DOS in 1983
To get an understanding of their use, see the following page of the late Shauna Kelly's website
Mar 24 2023 01:22 PM
Mar 24 2023 04:11 PMSolution
@Jim_Bond When modifying a style, if you want the modifications to apply to other, new documents, you need to check the box for "New documents based on this template" before clicking on OK to dismiss the Modify Style dialog.
If you do not do that, if the document was saved after you modified the style, the modifications should appear in a copy of the document, unless in the Templates and Add-ins dialog you have a check mark in the box for "Automatically update document styles"
That box should NOT be checked.
Mar 30 2023 01:46 AM
Mar 31 2023 04:49 AM
By "default style," are you referring to the Normal style? Note that style inheritance only works for settings that have NOT been explicitly modified in the "child" style. For example, if a style called S is based on the Normal style and you then modify the font name of S, the font name will no longer respond to later changes of the style name in Normal.
In addition, if you find that text in the document is not consistent with the applied style, you can revert the selection to the settings of the underlying style by pressing Ctrl+SpaceBar (reverts character settings, such as font name, size, attributes) and by pressing Ctrl+Q (reverts paragraph settings, such as indentation and line spacing).
Mar 31 2023 06:01 AM
Mar 31 2023 12:15 PM - edited Mar 31 2023 12:15 PM
I assumed (probably incorrectly) that you were referring to style inheritance. The "Style based on" setting in the Modify Style dialog box determines which style is the basis for a given style. For example, in the screen shot below, the Modify Style dialog box indicates that Heading 1 is based on Normal.
You mentioned defaults. What do you mean by that? How do you expect the defaults to work? Different programs may have different mechanisms for applying default settings...
In Word, each paragraph style defines default settings (font name, font size, attributes, line spacing, indentation, etc.). Those settings are applied to text when you apply the style.
The initial appearance of a new document is determined by settings defined in whatever style is applied to text in the underlying document template.
Mar 31 2023 11:37 PM
Apr 01 2023 10:47 AM - edited Apr 01 2023 10:58 AM
Here are some resources:
Like you, I thought styles irrelevant. They are not. In Word, they are at the heart of not only formatting but also document organization. The last link, above may explain what is happening to the copies you save, but they are all worth looking at. The first one gives some of my experiences. Here is the concluding language from that short page.
There are several reasons for using styles in a document:
Consistency — When you use styles to format your document, each section is formatted the same and therefore, provides a professional, clean-looking document.
Easier to Modify — If you use styles in your document consistently, you only need to update a given style once if you want to change the characteristics of all text formatted in that style.
Efficiency — You can create a style once, and then apply it to any section in the document without having to format each section individually.
Table of Contents — Styles can be used to generate a table of contents quickly.
Faster Navigation — Using styles lets you quickly move to different sections in a document using the Document Map feature.
Working in Outline View — Styles allow you to outline and organize your document's main topics with ease.
Legal Outline Numbering – Numbering, when linked to styles, allows you to generate and update consistent outline numbering in legal documents, even ones with complicated numbering schemes like municipal law, tax law, and mergers and acquisitions documents.
Efficiency of Word — Files which are predominantly manually formatted are less efficient than those which have formatting that has been imposed by styles: manually formatted files, such a converted documents which have been File, Opened, are bloated in file size (bytes) and do not render to the screen efficiently when you scroll through them. This is because Word is a styles-based application: it first reads the attributes of the underlying style, then has to broadcast anything contrary (e.g. manually formatted on top of that). As such, a lengthy document that has been predominantly manually formatted, will behave sluggishly because Word has to work harder at managing it. Additionally, the print formatting processes are equally labored as opposed to using styles.
HTML AND XML — What lies ahead? A fully structured, styled document will move into HTML and XML incredibly well.
Styles are an essential part of Microsoft Word. In fact, everything you type into a document has a style attached to it, whether you design the style or not.
When you start Microsoft Word, the new blank document is based on the Normal template, and text that you type uses the Normal style. This means that when you start typing, Word uses the font name, font size, line spacing, indentation, text alignment, and other formats currently defined for the Normal style. The Normal style is the base style for the Normal template, meaning that it's a building block for other styles in the template.
Apr 01 2023 11:50 PM