Forum Discussion
Workaround for accidentally deleting files in Sharepoint online
Answers to your questions:-
is it possible to edit delete confirmation prompt to highlight message "file can't be retrieved after 92 days"? No, afraid it is not possible.
- what about deleting files from users synced folders? once it deleted and it goes to machine/SP Recycle Bin, is the file in machine recycle bin will remain more than 92 days? can it be restored after 6 months ?
This depends on whether the file is on stored on the device or just an online only file when deleting.
Online Only - removes the file from the users PC, does not put it into the users recycle bin. Puts the file into the SP recycle bin. 93 days applies
On the users PC - removes the file from the users PC, puts the file into the users recycle bin. Puts the file into the SP recycle bin. User is able to retrieve the file at any time unless the local recycle bin is emptied. 93 days applies to File in SP recycle bin.
- is there an option to add delete confirmation for synced folder as well?
There is already a confirmation that appears, nothing out of the box can change this to my knowledge.
Thanks for your response!
It would be better if second recycle bin in SP is stay for longer or to be cleared manually only when it's required as the 93 days not that long specially if there is critical data!
I'm still looking for solution for this and hope will find something 🙂
for delete confirmation on synced folder, I don't get any delete confirmation message when I hit Del button.
At least Microsoft if can customize the delete confirmation to notify users files will not be retrieved after 30/90 days! will be good idea specially when users experience on file server mostly files can be retrieved via routine backup.
Regards,
Ehab
- You set a preservation policy. All files deleted go into the preservation hold library for whatever time period you specify. It’s like a 7 year or whatever you define recycle bin that users can’t delete from. That’s why I said preservation/ retention can’t remember what the policy is called they kind of cross terms.
So it's like adding Preservation hold library before First Recycle bin, whenever user delete a file will go there first, and we can set like 7 yrs before its going to first recycle bin, right?
-is this can be done by Sharepoint Site owner for specific SP's ?
- what permission required to setup Preservation hold library? if any guide link will be helpful..
Many thanks 🙂
Ehab7 Here is a great blog post covering the scenario. Hope this helps! https://joannecklein.com/2017/10/31/the-office-365-preservation-policy/
It's a bit older so it's a little different getting through the menu options but overall it's the same setup.
