Forum Discussion
Standard folder structure
We have 70+ sites and each site has an identical library that we would like to have a standard folder structure of 10 or so folders. We need to ensure the folder structure and names remain unchanged but need to allow the users add, edit, and delete items within the folders. We attempted to do this with Contribute permissions but the folders remain editable. Any way to satisfy this requirement?
4 Replies
For creating a standard folder structure using document set content type would be helpful. But While creating folder structure using document set you need to make sure they are not empty. Each folder needs to have atleast one template document.
To ensure folder structure remains unchanged and users cannot add folders go to library settings->advanced settings->Make new folder command available to No. If users have access to Open with explorer and Onedrive sync it would be better to create a flow to monitor folder structure and delete any additional ones.
To prevent renaming you need to use either webhooks or remote event receivers and set "properties.cancel=true".
- You better bet would be to use metadata for the 10 folders, have a column called something like "Document Type" where they choose which Type instead of folders, then you can build views around that column value. Then only owners of the list can change the drop down values for the Document Type. Obviously this would require a informational quick how to document, but it's not bad and easily reproducible as well.