Hi All, I only started setting up SharePoint online one week ago. I have some beginner questions I can't seem to find solutions to on videos. Please assist if possible: 1. Can a subsite...
While you can save a subsite as a template, you should be very careful with this. If you decide that you want to make a change to the original, you will need to manually make the same change to every site that was created from the template. This can quickly become a NIGHTMARE. There are better approaches using the SharePoint Patterns and Practices (PnP) provisioning tools, but this is not something for beginners :)
Since you are just getting started with SP, i would recommend going slowly. As you are discovering, there are a lot of options. Some are better than others, and the first way you learn how to do something may not be the best in the long term.
Ask specific questions in this forum, there are many people in here with years of experience.
Instead of trying to learn all of the features, try to solve a specific business problem and just learn the features that are needed to solve that problem.
While SP has been around for many years, it is changing quickly and lots of info you may find on the internet is out of date, this community is a great place to get the up-to-date info.
Maybe you can give me some advice on what I am trying to start off in SharePoint and ask specific questions like you mentioned.
Objectives:
*Entire team to upload various documents to SharePoint which are accessible for internal and external resources.
*Create a site per project and make use of webparts to display documents according to metadata "tags". For example: Per department or per subcontractor,etc.
Current challenges/thoughts/brainstorm ideas:
*I have 96 projects for which I need a site each
*I would like to have a site template with the logic built in so that I do not need to go and add mulitple webparts 96 x times and everytime I get a new project, if it makes sense. But as you said ~ working with a template is not such a great idea...My end goal is to use the same site structure for mulitple projects in the most efficient way?
*I downloaded SharePoint Designer but get this error message if I want to create a new site: See image uploaded. Any advice on how to solve this?
Next steps in mind:
*Starting off with a mock sharepoint site for the team to use and explore.
*Build the site from there? But still not sure how I will then duplicate it for future projects and how adjustable it will be for changes as the sharepoint portal improves and advances.
That's all.
If this is not the right forum to ask these types of questions please provide me with links to the appropriate forum(s). As I mentioned ~ I am new to all of this. :)
Agree with Dean, don't use the Save as template functionality...it's better to invest on learning PnP staff and do it following best practices...same applies to any change / modification you want to make in your information architecture
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I have some beginner questions I can't seem to find solutions to on videos. Please assist if possible: 1. Can a subsite...","body@stringLength":"681","rawBody":"
Hi All,
I only started setting up SharePoint online one week ago. I have some beginner questions I can't seem to find solutions to on videos.
Please assist if possible:
1. Can a subsite be saved as a template? So that I can copy the template everytime I get a new project.
2. How do I edit the column properties of a column I added for metadata? Let's say I need to add an additional option to the dropdown list.
3. Did some of you integrate Smartsheet with SharePoint? If so, any good techniques or so?
I only started setting up SharePoint online one week ago. I have some beginner questions I can't seem to find solutions to on videos.
Please assist if possible:
1. Can a subsite be saved as a template? So that I can copy the template everytime I get a new project.
2. How do I edit the column properties of a column I added for metadata? Let's say I need to add an additional option to the dropdown list.
3. Did some of you integrate Smartsheet with SharePoint? If so, any good techniques or so?
Thanks.
"},"Conversation:conversation:91588":{"__typename":"Conversation","id":"conversation:91588","solved":false,"topic":{"__ref":"ForumTopicMessage:message:91588"},"lastPostingActivityTime":"2017-08-02T06:49:56.712-07:00","lastPostTime":"2017-08-02T06:49:56.712-07:00","unreadReplyCount":10,"isSubscribed":false},"ModerationData:moderation_data:91588":{"__typename":"ModerationData","id":"moderation_data:91588","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:91588_1":{"__typename":"Revision","id":"revision:91588_1","lastEditTime":"2017-07-31T01:52:58.683-07:00"},"ForumReplyMessage:message:91713":{"__typename":"ForumReplyMessage","id":"message:91713","conversation":{"__ref":"Conversation:conversation:91588"},"author":{"__ref":"User:user:1096"},"revisionNum":1,"uid":91713,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"subject":"Re: SharePoint Beginner Questions","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:91713"},"parent":{"__ref":"ForumTopicMessage:message:91588"},"body":"While you can save a subsite as a template, you should be very careful with this. If you decide that you want to make a change to the original, you will need to manually make the same change to every site that was created from the template. This can quickly become a NIGHTMARE. There are better approaches using the SharePoint Patterns and Practices (PnP) provisioning tools, but this is not something for beginners :)","body@stringLength":"423","rawBody":"While you can save a subsite as a template, you should be very careful with this. If you decide that you want to make a change to the original, you will need to manually make the same change to every site that was created from the template. This can quickly become a NIGHTMARE. There are better approaches using the SharePoint Patterns and Practices (PnP) provisioning tools, but this is not something for beginners 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Thanks Dean,
Yup - As a beginner I find SharePoint's interface quite challenging at the moment but I am willing to learn.
I would like to set it up right from the start though to avoid manual changes in the future.
Do you have any info/links/documents on where I can read up on or do research on the PnP you are referring to?
Since you are just getting started with SP, i would recommend going slowly. As you are discovering, there are a lot of options. Some are better than others, and the first way you learn how to do something may not be the best in the long term.
Ask specific questions in this forum, there are many people in here with years of experience.
Instead of trying to learn all of the features, try to solve a specific business problem and just learn the features that are needed to solve that problem.
While SP has been around for many years, it is changing quickly and lots of info you may find on the internet is out of date, this community is a great place to get the up-to-date info.
Maybe you can give me some advice on what I am trying to start off in SharePoint and ask specific questions like you mentioned.
Objectives:
*Entire team to upload various documents to SharePoint which are accessible for internal and external resources.
*Create a site per project and make use of webparts to display documents according to metadata \"tags\". For example: Per department or per subcontractor,etc.
Current challenges/thoughts/brainstorm ideas:
*I have 96 projects for which I need a site each
*I would like to have a site template with the logic built in so that I do not need to go and add mulitple webparts 96 x times and everytime I get a new project, if it makes sense. But as you said ~ working with a template is not such a great idea...My end goal is to use the same site structure for mulitple projects in the most efficient way?
*I downloaded SharePoint Designer but get this error message if I want to create a new site: See image uploaded. Any advice on how to solve this?
Next steps in mind:
*Starting off with a mock sharepoint site for the team to use and explore.
*Build the site from there? But still not sure how I will then duplicate it for future projects and how adjustable it will be for changes as the sharepoint portal improves and advances.
That's all.
If this is not the right forum to ask these types of questions please provide me with links to the appropriate forum(s). As I mentioned ~ I am new to all of this. :)
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