Forum Discussion
Set Default Sharing to "People with Existing Access"
Hi Gilbert Okello,
We do not support setting the default to people with existing access. When the default link is not available, we set the default to the next supported default link (which in the case above, is specific people). If this is a capability you're interested, I'd suggest submitting this to onedrive.uservoice.com to help us prioritize the work. Thanks!
Stephen Rice
OneDrive Program Manager II
MicrosoftArne Vandeleene, thanks for the feedback! Our aim has been to build a lot of great controls here so that admins can tune the experience to fit their specific needs as needed. And we're always looking to improve in this space!
Michael Rennie, the command only works on a per-site basis so if you ran it for mytenant.sharepoint.com, it will only apply on that site collection. You will need to run it for each site collection where you want this default to apply (e.g. tenant.sharepoint.com/teams/team1, tenant.sharepoint.com/sites/projectalpha, etc).
Hope that helps!
Stephen Rice
Senior Program Manager, OneDrive
StephenRice I was trying to set this today on a couple of sites since my security officer is reviewing our settings, and my PowerShell is giving me an error that the site is a group site and -DefaultSharingToExistingAccess isn't legit for a group site. Am I just behind on my PowerShell module? 16.0.19927.12000 is what I have installed. Or oes this mean not available yet?
16.0.19927.12000
Set-SPOSite :
https://XXXX.sharepoint.com/sites/SSSS is a
Groups site collection. The valid parameters for this type of
site collection are '-Identity', '-AllowSelfServiceUpgrade',
'-DefaultLinkPermission', '-DefaultSharingLinkType',
'-DenyAddAndCustomizePages', '-DisableCompanyWideSharingLinks',
'-DisableSharingForNonOwners', '-LockState', '-Owner',
'-ResourceQuota', '-ResourceQuotaWarningLevel',
'-SandboxedCodeActivationCapability', '-SharingCapability',
'-ShowPeoplePickerSuggestionsForGuestUsers',
'-SocialBarOnSitePagesDisabled', '-StorageQuota',
'-StorageQuotaReset', and '-StorageQuotaWarningLevel'.
At line:1 char:1
+ Set-SPOSite -identity
https://XXXX.sharepoint.com/sites/SSSS...
+ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~~~~~
+ CategoryInfo : NotSpecified: (:) [Set-SPOSite], Se
rverException
+ FullyQualifiedErrorId : Microsoft.SharePoint.Client.ServerE
xception,Microsoft.Online.SharePoint.PowerShell.SetSite
- Same here. Is there maybe a PowerShell that can loop through all sites?
Did you get a solution? I am reading through the thread and adding my support that "People with Existing Access" should be able to be configured as an organization wide setting. Is there documentation on expanding the command to iterate?
- StephenRice
dgr4it, totally agree! Just wanted to call it out as the best option available today. We'll keep watching for feedback here (and via other channels) to help inform future release. This is a good candidate to submit over at onedrive.uservoice.com as well! Thanks!
Stephen Rice
Senior Program Manager, OneDrive
- I got it about the iteration with Powe Shell but, wouldn't you agree with me that's not something you'd like to do in a tenant with over 95 thousand teams and growing? (we do not restrict users capability to create them at this point).
- StephenRice
Thanks for the feedback dgr4it !
This is still one we're keeping an eye on and are open to changing in the future. You also should be able to do this via PowerShell (Set-SPOSite) & iterate through sites that way (Still not as good as a single switch I know, but at least a solution). Thanks!
Stephen Rice
Senior Program Manager, OneDrive
StephenRice
I just went through the whole thread as my org (x10.000 users) is finally adopting O365.I was both :
- pleased to see the evolution from the original issue,
- but still disappointed not to have this setting available organization wide.
For us, it is a no-brainer that's the one we want to default to, and having already over 90k teams created and growing, going to change the sharing properties of every site our employees can create is not really an option. Though I would welcome any advice if there is a way to automate such process.
So anyway, just adding my +1 for all that want this to be available org-wide.Being able to do it through PowerShell would be just fine (although a GUI change is always welcome).
Thank you in advance.
- StephenRice
Hi Catalin_Pasu,
Can you download the latest version of the SPO Management Shell (link here) and give it another try? Thanks!
Stephen RiceSenior Program Manager, OneDrive
StephenRiceI got the same behavior here, I got the error that this is a group and this is not a valid parameter. We have over 14.000 Teams and we need to change the default link type behavior because users that are supposed to leave a team still have access to the data and sometimes they delete it 😞 . This creates a lot of grief 😞
- StephenRice
My pleasure!
Stephen
StephenRice thanks so much for being really responsive and answering our questions here.
Really appreciated, here in the South Pacific 🙂
Dorje
- StephenRice
Robin Nilsson, glad you were able to get it to work! Unfortunately we don't have bulk editing support for this particular setting yet!
Michael Rennie, the easiest way to change this for multiple site sis via the SharePoint Online Management Shell. The UI is only able to do this on one site at a time right now.
Frank McDermott, thanks for the feedback! We are starting with only allowing this to be set on a per-site basis but we'll continue to watch for additional feedback and explore adding it to the organization level in the future. Thanks!
Stephen Rice
Senior Program Manager, OneDrive
StephenRiceThe "People with Existing Access" option still needs to be implemented at the organization level. See screenshot:
- Site has the extra option for "People with existing access"
- Organization does NOT have the option
Given the above concerns about IT managing security, it would make sense to implement this solution for SharePoint, while giving the user greater control of OneDrive
Robin Nilsson How do you change the sharing for multiple sites at the same time? I have to go into each site individually and uncheck "Same as organizational-level setting (Specific people)" and then check "People with existing access"
Wow even better! And can do it for multi sites at a time (oops, edited to add that those sharing selections aren't on bulk edit)... Never did get the PS to work for group sites even after I set up my Surface Pro X to do all this stuff bypassing our internal proxy/firewalls/whatever, so this is *purfect* timing!
- StephenRice
Robin Nilsson, ouch, good luck!
Worth noting that we just finished rolling out the UI for this feature in the modern SharePoint Admin Center so you can do this without powershell. You just need to go into the modern experience, select a site, and then open the sharing panel. Thanks!Stephen Rice
Senior Program Manager, OneDrive
- Thanks Stephen good to know. Right now I’m fighting satellite lag times/wvd/rdp timeouts but as soon as I get back in I’ll give it a go. I’m hitting the usual ‘repository not available’ so I’ve got something wrong with security protocol or credentials or something.
- StephenRice
Hi Robin Nilsson,
Just wanted to poke back in here. I was able to repro initially on my side but once I updated to the latest version of PowerShell, the command worked as expected. Thanks!
Stephen RiceSenior Program Manager, OneDrive
- StephenRice
Hi Robin Nilsson,
It's definitely worth double checking to make sure you have the latest version of PowerShell but I'll double check this on our side. Thanks!
Stephen Rice
Senior Program Manager, OneDrive
