Forum Discussion

crodamer's avatar
crodamer
Copper Contributor
Dec 18, 2020

Replacing Smartsheets with Sharepoint Lists

Hi all,   We are considering switching from Smartsheets to using Sharepoint Lists for same project mgmt. functionality. (Smartsheets is increasing our legacy pricing by 200%)... We currently use Of...
SharePoint Online
Trevor Seward's avatar
Trevor Seward
MVP
Dec 18, 2020
If you use Smartsheets for PM functionality, I would recommend instead looking at Project, Planner, or Azure DevOps depending on your requirements and the maturity of your PM organization.

DevOps is largely free (access to file repos require a Basic or VS license) and there are 3rd parties which extend DevOps for portfolio views into your projects. One example which I'm aware of but don't have direct experience with is https://ppm.express/ppm-for-azure-devops-vsts.
  • crodamer's avatar
    crodamer
    Copper Contributor
    Dec 18, 2020

    Trevor Seward thanks for the feedback. Are users really like the "spreadsheet" like nature of smartsheets and its ease of use. Planner is too basic and Project and DevOps are too complex for most of them... really just looking for a product that allows users to work in excel like worksheet, can easily add fields, share with others, but then also have gantt chart and dependencies between tasks. Project for the web might be a solution, but that too is still pretty feature limited... Sharepoint Lists seems to come the closest, but only available in the non-modern version, so may end up having to go with that.

     

    thanks again- Clayce

    • Mainemonty's avatar
      Mainemonty
      Copper Contributor
      Feb 16, 2023

      Did you ever do this move?...we are in same situation...wondering if we can leverage something users already get in 365 instead of paying for smartsheet crodamer 

      • Janesrealm's avatar
        Janesrealm
        Copper Contributor
        Feb 16, 2023

        Mainemonty We remained with Smartsheet after some hard negotiations. We also use SP Online and lists but Smartsheet is so much easy for non technical users to pick up.

    • Priyanka1755's avatar
      Priyanka1755
      Copper Contributor
      May 26, 2021
      crodamer, were you able to find any solution? I am on same boat and looking for recommendations.
    • EATech245's avatar
      EATech245
      Brass Contributor
      Apr 22, 2021

      crodamer did you have any luck finding something or someone that was able to migrate your sheets/templates over?  We are in a similar situation and knowing that lists/planner can do most of what SS does seems like we are wasting money.

      Thanks for any info.

Resources