Forum Discussion
Published InfoPath Form Not Appearing in SharePoint
It's ok, content types are one of the more tougher concepts to grasp in SharePoint :). I believe your problem is that you're still publishing over top the same content type in the library. What you need to do is go into your library, adv settings, and ensure Manage content types is yes. Then in library settings, you will likely see one CT called Form. Click add existing content type, and add the 2 FillableForm1 and 2 CTs. Then in IP, publish Form1, but instead of choosing publish to form library, click publish to site content type, and choose fillableform1. Repeat for #2. Then in your library, click New and you should have 3 (Form, FillableForm1/2). Back in the library settings, you can click change content order and uncheck the default Form leaving only your Fillable1 and 2. Then in your form web part, point it to the respective content type you want.
I would strongly recommend you start researching taking more advantage of SharePoint document management features. It sounds like it is just a web-based file share. Be sure to leverage versioning and metadata columns and views. Anything that is potentially a folder could be a column of metadata and its much more powerful than a folder. A view just dictates how you work with the files in your library (what columns you see, how it's sorted, filtered, etc). You can hit me if you would like to talk further on this. Hope I've been helpful, good luck!
Since I don't "see" these forms I'm not sure how I'm to delete them.
I just received the email as a test from SharePoint and it's included the xml in the email which is going to be spammed on everyone's inbox (mine is open). I'm not sure why Microsoft is sending this type of file in an email. Is that an InfoPath issue? I don't see any settings for emailing the form as xml.
I hear you about document management. This is how I originally setup SP but our senior management hated it (they hated the modern sites too) and were adamant that no user should have to "edit" a file when it's uploaded with multiple fields. It would never get done and we'd be left with nulls all over our files. Some of our sites have thousands of files so we would have to have someone edit each one with categories of new fields and that will never get done here. Maybe we can move into it later, but for now, folders was the only way for senior management buy-in (least amount of change for users at the start).
- I've created a new page so I can put all the forms and the web parts there instead on our main page, but it doesn't appear I can add the InfoPath web part to the new modern sites. Boo Microsoft.
Mercedes, glad to hear it :). If you have a web part view of your library on a page, you might get the full toolbar and clicking new loads the default of the 2 content type forms.
You can try editing the web part and check the toolbar settings, but what you can do is just create buttons or hyperlinks that load each one. Click New -> FillableForm1, and get the URL. Then just add that hyperlink on a button or text on a page. Do the same thing for FillableForm2. So you could have a page that says "click one of the 2 buttons to fill out the form you want" and they link to each form. The URL will have parameters in it telling it which content type to load from what library, etc.
I understand on the doc management, there are ways to address those concerns but another day. The biggest suggestion I can give you is then at least using consistent filenames, and leveraging Title. Use underscores in filenames so search understands word breaks and doesn't have %20s in the link, and check the Title field because search uses that by default as the result title. Good luck!