Forum Discussion
How best to ensure content authors keep their SharePoint pages updated?
Barncliff68 Every page across the hub and associated sites in our intranet must have an "owner" before it can be published. We add the owner's email address to a column in the site pages library and use a flow in Power Automate which runs once a day and sends an email to the owner, with a link to the page, if a page hasn't been modified in the last 6 months. It asks them to check the content and update it if necessary. Of course if they don't do it that day it will send the email each & every day until they do. That's annoying enough for them that most do it the first day they receive the email 🙂
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
Barncliff68 Every page across the hub and associated sites in our intranet must have an "owner" before it can be published. We add the owner's email address to a column in the site pages library and use a flow in Power Automate which runs once a day and sends an email to the owner, with a link to the page, if a page hasn't been modified in the last 6 months. It asks them to check the content and update it if necessary. Of course if they don't do it that day it will send the email each & every day until they do. That's annoying enough for them that most do it the first day they receive the email 🙂
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
- Setting the new Owner column to required, prevents publication.
Alternatively could do it after the event either reporting on pages without the Owner column set or better setting the Owner using a Flow to the last Modified By user if the Owner wasn't set.Barncliff68 Thanks, Steve! I had never tried setting a required field in Site Pages before. In case anyone else is curious, clicking "Publish" will save it as a draft, alerting you there is a required field missing.
