Apr 21 2022 01:16 PM - edited Apr 22 2022 01:14 AM
As the number of site pages increases, so the likelihood that some of the content becomes out-of-date.
What is the best approach to reminding content authors of the need to review site pages periodically?
I've seen suggestions about buttons to manually flag out of date content.
Also Power Automate solutions to flag documents needing a review.
Setting Expiry dates might be another option.
Probably useful to be able to send reminders to content authors where last modified/published date is over X years.
The aim being to prompt them to remove or archive old content and ensure available content is current. Page Housekeeping.
I'm also suspecting that we will have a number of orphaned pages, so being able to find and deal with those would also be helpful.
Apr 21 2022 05:35 PM
Apr 21 2022 11:49 PM - edited Apr 21 2022 11:49 PM
Solution@Barncliff68 Every page across the hub and associated sites in our intranet must have an "owner" before it can be published. We add the owner's email address to a column in the site pages library and use a flow in Power Automate which runs once a day and sends an email to the owner, with a link to the page, if a page hasn't been modified in the last 6 months. It asks them to check the content and update it if necessary. Of course if they don't do it that day it will send the email each & every day until they do. That's annoying enough for them that most do it the first day they receive the email 🙂
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
Mar 23 2023 06:50 AM
Mar 23 2023 07:04 AM
Mar 30 2023 10:59 AM
@Barncliff68 Thanks, Steve! I had never tried setting a required field in Site Pages before. In case anyone else is curious, clicking "Publish" will save it as a draft, alerting you there is a required field missing.
Apr 21 2022 11:49 PM - edited Apr 21 2022 11:49 PM
Solution@Barncliff68 Every page across the hub and associated sites in our intranet must have an "owner" before it can be published. We add the owner's email address to a column in the site pages library and use a flow in Power Automate which runs once a day and sends an email to the owner, with a link to the page, if a page hasn't been modified in the last 6 months. It asks them to check the content and update it if necessary. Of course if they don't do it that day it will send the email each & every day until they do. That's annoying enough for them that most do it the first day they receive the email 🙂
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)