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Effort and Workload on Joint Tasks

Copper Contributor

Please can someone help us with the following scenario? :smiling_face_with_smiling_eyes:

 

Task A is scheduled next week, 8th to 12th May 2024, and has two resources assigned to it (Resource 1 & Resource 2) and the effort to complete the task is 4 hours. On Monday, in Project Pro Plan the PM updates the task to say 1 hour has been completed. Remaining work and % Work complete updates accordingly to show that there are 3 hours remaining until the 12th May. This three hours remaining is equally divided between Resource 1 & Resource 2 until 12th May.

In fact, Resource 1 completed the 1 hour of effort. Therefore, in reality, the split should be:

  • Remaining hours – 3 hours
  • Remaining hours for Resource 1 – 1 hour
  • Remaining hours for Resource 2 – 2 hours

How can the PM make sure this happens so Resource 1 & Resource 2 have the accurate workload showing on their timesheet/task list for the remainder of the week?

Thank you in advance for your support :smiling_face_with_smiling_eyes:

5 Replies
best response confirmed by SPQR1965 (Copper Contributor)
Solution
SPQR1965 --

The PM needed to enter the Actual Work for the resource assignment and not for the task. To do this, he/she should have applied the Task Usage view and then applied the Work table. In the Work table, he/she would be able to enter 1h in the Actual Work field for Resource 1. Hope this helps.

@Dale Howard thank you for your swift response :hearteyes:

@Dale Howard We have tried that. Inserting 1.05 hours as shown below. However, when we save and change the view to a Gannt it has not picked up upon the 1.05 hours. Any ideas please? Thank you.

 

SPQR1965_1-1712326419080.png

 

SPQR1965 --

Did you change the Actual Work to 0h on the task in the Gantt Chart view before you entered the 1h for the resource assignment in the Task Usage view? I should have mentioned that would be the preliminary step before entering the Actual Work in the Task Usage view

@Dale Howard Thank you that seems to have worked :hearteyes:

1 best response

Accepted Solutions
best response confirmed by SPQR1965 (Copper Contributor)
Solution
SPQR1965 --

The PM needed to enter the Actual Work for the resource assignment and not for the task. To do this, he/she should have applied the Task Usage view and then applied the Work table. In the Work table, he/she would be able to enter 1h in the Actual Work field for Resource 1. Hope this helps.

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