Meeting "Send Update" No Longer Prompts to Send Updates to Everyone or only Added Users

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New Contributor

Up until recently, when I added an additional user to a meeting invite that others had already received, I'd be prompted if I wanted to send notification/update to everyone or just the newly added people. I no longer am given that option and it appears everyone is receiving the change. Was this change in behavior "by design" or is this a bug. Using Outlook Mac 16.23.1

8 Replies
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Probably related to the following:

 

Outlook calendar - automatic processing of small changes in meeting details

When a meeting organizer updates a meeting details that do not affect the date/time/recurrence pattern, I.e. add Skype for Business meeting link, Office 365 will automatically process and add the changes to the invitees’ calendars without requiring the invitees to receive a meeting update in their inbox and having to respond again to the meeting invite. You will be able to customize the logic for what details should be auto-processed for your organization, and which ones should continue to be shown as a meeting update in the invitees’ inboxes. At this time, we are not going to provide an option in Outlook for the organizer to choose how updates go out.

  • Featured ID: 30674
  • Added to Roadmap: 5/30/2018
  • Last Modified: 3/28/2019
  • Tags: Education, Worldwide (Standard Multi-Tenant), GCC High/DoD, GCC, GCC High, Exchange
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Hi - I don't think this answers the question originally posed.

When I remove an attendee from my invite which has more than 200 attendees, it doesn't prompt for whether I want to send to "all", or just "added/removed" attendees. It automatically sends an update to all attendees, although I haven't made ANY updates to the body, location or time.

When I do this with a smaller attendee list, it works as expected.

Please advise - it's very embarrassing to send updates to over 200 people every time I try this!

thanks

Karen

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Sorry - this is using Outlook for Office 2016 on Windows 10.
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@Karen_L, I am having the same issue with Outlook for Mac Ver 16.28.

 

Microsoft, what is the ETA to correct this issue?

 

-Mark 

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@mgmiller A colleague is also having this issue, keen to hear a resolution..

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@Vasil Michev do you have any official documentation regarding this? At https://www.microsoft.com/nl-nl/microsoft-365/roadmap I don't see the item 30674 listed (anymore). I've search on item 30674 using https://www.microsoft.com/nl-nl/microsoft-365/roadmap?rtc=1&filters=&searchterms=30674

 

More specific, do you know how to configure this behavior in the Microsoft 365 tenant?

"You will be able to customize the logic for what details should be auto-processed for your organization, and which ones should continue to be shown as a meeting update in the invitees’ inboxes."

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@Harold van de Kamp wrote:

@Vasil Michev do you have any official documentation regarding this? At https://www.microsoft.com/nl-nl/microsoft-365/roadmap I don't see the item 30674 listed (anymore). I've search on item 30674 using https://www.microsoft.com/nl-nl/microsoft-365/roadmap?rtc=1&filters=&searchterms=30674

 

More specific, do you know how to configure this behavior in the Microsoft 365 tenant?

"You will be able to customize the logic for what details should be auto-processed for your organization, and which ones should continue to be shown as a meeting update in the invitees’ inboxes."


 

Just found it is possible using the Set-OrganizationConfig PowerShell for Exchange command. An example can be found at https://docs.microsoft.com/en-us/powershell/module/exchange/organization/set-organizationconfig?view... :


 Set-OrganizationConfig -VisibleMeetingUpdateProperties "Location,Subject,Body,AllProperties:15"

"In Exchange Online, this example results in meeting updates being auto-processed (meeting update messages aren't visible in attendee Inbox folders) except any changes to meeting location, subject and body as well as any property changes within 15 minutes of the meeting start time."