Meeting "Send Update" No Longer Prompts to Send Updates to Everyone or only Added Users

Copper Contributor

Up until recently, when I added an additional user to a meeting invite that others had already received, I'd be prompted if I wanted to send notification/update to everyone or just the newly added people. I no longer am given that option and it appears everyone is receiving the change. Was this change in behavior "by design" or is this a bug. Using Outlook Mac 16.23.1

17 Replies

Probably related to the following:

 

Outlook calendar - automatic processing of small changes in meeting details

When a meeting organizer updates a meeting details that do not affect the date/time/recurrence pattern, I.e. add Skype for Business meeting link, Office 365 will automatically process and add the changes to the invitees’ calendars without requiring the invitees to receive a meeting update in their inbox and having to respond again to the meeting invite. You will be able to customize the logic for what details should be auto-processed for your organization, and which ones should continue to be shown as a meeting update in the invitees’ inboxes. At this time, we are not going to provide an option in Outlook for the organizer to choose how updates go out.

  • Featured ID: 30674
  • Added to Roadmap: 5/30/2018
  • Last Modified: 3/28/2019
  • Tags: Education, Worldwide (Standard Multi-Tenant), GCC High/DoD, GCC, GCC High, Exchange

Hi - I don't think this answers the question originally posed.

When I remove an attendee from my invite which has more than 200 attendees, it doesn't prompt for whether I want to send to "all", or just "added/removed" attendees. It automatically sends an update to all attendees, although I haven't made ANY updates to the body, location or time.

When I do this with a smaller attendee list, it works as expected.

Please advise - it's very embarrassing to send updates to over 200 people every time I try this!

thanks

Karen

Sorry - this is using Outlook for Office 2016 on Windows 10.

@Karen_L, I am having the same issue with Outlook for Mac Ver 16.28.

 

Microsoft, what is the ETA to correct this issue?

 

-Mark 

@mgmiller A colleague is also having this issue, keen to hear a resolution..

@VasilMichev do you have any official documentation regarding this? At https://www.microsoft.com/nl-nl/microsoft-365/roadmap I don't see the item 30674 listed (anymore). I've search on item 30674 using https://www.microsoft.com/nl-nl/microsoft-365/roadmap?rtc=1&filters=&searchterms=30674

 

More specific, do you know how to configure this behavior in the Microsoft 365 tenant?

"You will be able to customize the logic for what details should be auto-processed for your organization, and which ones should continue to be shown as a meeting update in the invitees’ inboxes."


@HaroldvandeKamp wrote:

@VasilMichev do you have any official documentation regarding this? At https://www.microsoft.com/nl-nl/microsoft-365/roadmap I don't see the item 30674 listed (anymore). I've search on item 30674 using https://www.microsoft.com/nl-nl/microsoft-365/roadmap?rtc=1&filters=&searchterms=30674

 

More specific, do you know how to configure this behavior in the Microsoft 365 tenant?

"You will be able to customize the logic for what details should be auto-processed for your organization, and which ones should continue to be shown as a meeting update in the invitees’ inboxes."


 

Just found it is possible using the Set-OrganizationConfig PowerShell for Exchange command. An example can be found at https://docs.microsoft.com/en-us/powershell/module/exchange/organization/set-organizationconfig?view... :


 Set-OrganizationConfig -VisibleMeetingUpdateProperties "Location,Subject,Body,AllProperties:15"

"In Exchange Online, this example results in meeting updates being auto-processed (meeting update messages aren't visible in attendee Inbox folders) except any changes to meeting location, subject and body as well as any property changes within 15 minutes of the meeting start time."

@FFriesen Same issue here, only happens for larger meetings (20+ attendees)

 

Using O365

@Karen_L - Did you ever get an answer to your question? It's two years later and we're seeing the same behavior as what you described in Outlook 2016 on Windows 10: 

"When I remove an attendee from my invite which has more than 200 attendees, it doesn't prompt for whether I want to send to "all" or just "added/removed" attendees. It automatically sends an update to all attendees, although I haven't made ANY updates to the body, location or time.

When I do this with a smaller attendee list, it works as expected."

Thanks

Kreera

Agreed - this is such an annoying glitch. We experience it every so often with Outlook invites (often sent to larger groups). There doesn't seem to be a solution OR explanation from Microsoft...our workaround has sometimes been to re-create the meeting series (with the thought that perhaps, over time, it has become corrupt in some way) but that's also not a good solution since the point is that we want to be less disruptive to these large groups of individuals...
Has there been an official word from Microsoft? I have a user on our Executive Board that is having this very issue.

@Elizabeth Rosario Did you find resolution for this? I've only started having this problem this week. Prior to now, I always have the prompt appear. The # in the distribution list is approximately 40. I am using MS Office 365. I work from 2 email addresses - my personal work email (for example only: MyNameAtCompanyNamedotcom) and an email with (for example only): CompanyNameDepartmentAtCompanyNamedotcom. This only happens when I'm sending invitations through the CompanyNameDepartmentAtCompanyNamedotcom.

@skilisky 

I hav recently 'upgraded' from Office 2007 to MS365 and am disappointed with the many retrograde aspects, especially in Outlook, which lacks features I have long relied upon.

If you are interested, I can supply a list

@StephenSLM 

You are correct there are some missing features. Currently, Microsoft is revamping the Outlook 365 Windows/Desktop version which is a lot like the Web version.

 

I have several videos showcasing what you can do in the New Outlook and Outlook for the web versions that will ease your transition. 

 

/Teresa

#traccreations4e

@skilisky 

I have also discovered another retrograde feature (or lack of) in updating meetings.  say you want to change a period or a comma, you no longer can opt for "save but dont send" as in Outlook 2007!!I dont thinl Microsoft train their people to ask the users what they want.

Also when opening my migrated PST files the new Outlook screwed up all the very carefully formated Notes section of the  Contacts card, you know, the one that MS dont want you to use because you have been using for 20 years and a 25 year old developer doesnt get it or cognitive mental models either.

Signed  - a qualified Human Computer Interaction specialist