Forum Discussion
rik1234
Apr 27, 2022Copper Contributor
email client that is able to handle calendar invites with multiple email/calendar accounts
Hello all, I am posting this discussion because i am amazed at the fact that I cannot find an email client that is able to appropriately handle calendar invitations to/from myself for multiple email...
- Apr 27, 2022Remove the Exchange account - set the IMAP data file as default and restart Outlook. This creates a calendar in the IMAP data file. Add the Exchange account back.
Accepting the event should send it from the correct address now - but it will be on a separate calendar. Normally this is not a big problem since you can overlay calendars, but if you need them on one calendar, you would need to move or copy the event.
rik1234
Apr 29, 2022Copper Contributor
alright so I'm posting here a guide for how to get this all working in Outlook, in case anyone else needs it:
- Set up a different calendar for each email account, by deleting all Exchange accounts (restart Outlook) + then set each IMAP account to be the default email account + also the default data account (that’s the next tab in accounts, that’s important because otherwise it does not work). Restart outlook after doing so for each outlook account. After doing this for each account, re-add the Exchange account(s) back in.
- Then connect IMAP calendars with rhe CalDavsynchronizer plugin for Outlook. In Cpanel, you can find the setup settings by going to “manage” for an email address.
- If you want to check if the appointments are being synced: the calendars are only visible if you use the Horde email client, not if you use Roundcube.
- After setting up a different calendar for each IMAP account, you can accept meeting requests directly in the email. The reply email address will now be the correct one.
- Setting up a meeting appointment yourself has to be done by:
- From the email tab in Outlook, and then “new”, and then meeting
- From an email from someone, and then hit the 3 horizontal dots at the top right of the email, and then ‘meeting’
- Or by selecting the specific calendar you want in the calendar tab, then making a new appointment there. If you don’t do that first, and just click ‘new meeting’ in the Calendar tab without first selecting the right calendar, the meeting will be sent from the default exchange account, even when you select a different email address as the sender.
- IndyChabbraSep 16, 2022Copper ContributorMate, what a thread?! I have the exact same situation that you described in your opening description. I am keen to try the steps you listed above (I realise you have now moved on to a Linux based solution but I don’t think I am game to try that path just yet), however my IMAP email is hosted on siteground (no cPanel), which I believe means I can’t use the caldavsynchronizer plugin. Would that be correct?
- rik1234Sep 16, 2022Copper Contributor
IndyChabbra hmmmm i don't know, is there some other way to identify the relevant settings for your Siteground email? You could always email them to ask, i'm sure they can look it up
- IndyChabbraSep 16, 2022Copper Contributorrik1234 thanks for the steer, I shall ask them. Will drop a line here when I find out more.
- lthurnaySep 05, 2022Copper Contributorrik1234 thanks very much for the detailed walkthrough, you saved me a lot of headache!
- rik1234Sep 05, 2022Copper ContributorMy pleasure. I actually just moved to Linux and can say with confidence that using email with multiple accounts is much easier there (i'm using the Evolution app, bc Thunderbird once gave me issues with accepting calendar requests on windows). In Evolution, I only have to have 1 calendar, and when I accept meeting requests on any email address, the reply to the meeting organizer is from that email address, while the appointment goes in my calendar account belonging to a different email address. Much easier, and makes the 'Outlook way' of using a different calendar for each email account unneccessary.