Confusing-Sharing

Hi all,

Just popping in to +1 Salvatore's reply. Exactly the right solution and the right explanation for why the product does what it does. Feel free to ping me if you have any other questions/concerns on sharing in ODB & SPO. Thanks!

Stephen Rice

OneDrive Program Manager II

Hi Bruce,

To your first question, if the link is e-mailed through OneDrive & SharePoint, it will show up in the recipient user's Shared With Me view. Otherwise, once they click on the link, the document will also show up in that view. In general, when ODB/SPO can be sure that the user should have access to the content, we will try and make sure it shows up in SWM. The primary cases where we don't know are when you copy the link as then we don't know where it is being sent.

For your second question, anyone who has edit permission to the resource is able to re-share it (assuming the Members Can Share feature is enabled, I can give you more detail on this particular policy if needed). There is an additional sharing policy in the admin portal that prevents external users from re-sharing content they don't own. 

Anytime someone clicks on a link while authenticated, they will show up in the "Manage access/permissions" pane and be associated with that link. If the user is not signed in, no information is added to the permissions pane, but we do log an audit event that the anonymous link was used.

Hope that helps!

Stephen Rice

OneDrive Program Manager II

StephenRice and Salvatore Biscari I have a few clarifying questions.

• When "Sharing" a file that file will show up in the receivers "Shared with me" view that doesn't happen when sending a link, correct?  To me, there is an advantage if having files show up in that view.  Otherwise if the receiver loses that link then they have not way of finding that file reference.

• When "Sharing" a file then the receiver can re-share that file unless that option was disabled in the OneDrive Admin center, correct?  Whereas sending a "link" you have no control or visibility into who else it was shared with?

Thankas, Bruce...

No problem! We're trying to make this all as easy to understand as possible. This is definitely one of those places where we have a little more simplification to do :)

StephenRice Wish the OneDrive sharing policy has an additional policy that prevents internal users from resharing content they don't own. This is becoming a big problem with OneDrive adoption as few members are worried that the content they own is now being modified by people that they didn't intend to.

Hi Anantha Dommeti,

There is actually a setting that you can turn on as admin that forces Members Can Share off on OneDrives. You can set thsi via PowerShell (I believe it is ODBMembersCanShareoff). Once off, only the owner will be able to share. Give that a try and let me know if it works! Thanks!

Stephen Rice

OneDrive Program Manager II

StephenRice - Apologies for the late response. Yes, ODBMembersCanShareoff setting solved the problem.

Thanks for your help!

StephenRice 

When someone sets up "Share with Specific People "and "External users must accept sharing invitation using the same account that the invitation was sent to".  Does MSFT alter the email header to prevent the recipient from forwarding the email with the invite so non-specific people can't view the document?  What exactly happens to prevent someone from forwarding the original invitation with the link?

I need to explain to clients why this feature protects their documents from being shared.

Thanks,

Michelle

Hi meichner,

No, we do not alter the headers of the mail in anyway and the mail itself can be forwarded to other people. When this happens, however, the new recipients will still not be able to view the doc as when they click on the link they must either A) sign in with the account that was shared to or B) prove they own the e-mail address that was originally shared to. This is how we keep the documents secure. Thanks!

Stephen Rice

OneDrive Program Manager II