Forum Discussion
What happen to shared files once user leaves the organization?
Hello
There is user a who shared some files with user B and user C. Then user left the organization and we deactivated userid in AD. What will happen in following scnerios
1. Are files still accessible by user B and User C, if so how to handle this situations?
2. After deactivating the user in AD and also removed or disableed the O365 of user a, I believe files will not beb accessible?
Can anyone please explain what is the best approach to handle this situations?
5 Replies
Interesting question, I have not tested this exact scenario and I can't see any official documentation about this but someone else might know for sure. When you say deactivated, I assume that means they are blocked from signing into Office 365 but does that also mean their Office 365 licence has been removed as well?
Here is the guidance from Microsoft for dealing with staff leaving and the exact procedure - https://support.office.com/en-gb/article/Remove-a-former-employee-from-Office-365-44d96212-4d90-4027-9aa9-a95eddb367d1. Here are the technical details of https://support.microsoft.com/en-gb/help/3042522/onedrive-for-business-retention-and-deletion included managers automatically being prompted to access these files.
- My guess here is that once the ODFB is removed, the shared links will e also removed from the shared view of all the users to whom the former employee shared information with
Thanks for reply Juan, I also have same understanding, but did not found any documentation or article on this information.
But my concern, we are not immediately deactivating or disabling the ODB license, we are only deactivating AD account. In that case, others user can still access the shared information or not.
