Forum Discussion
What happen to shared files once user leaves the organization?
Interesting question, I have not tested this exact scenario and I can't see any official documentation about this but someone else might know for sure. When you say deactivated, I assume that means they are blocked from signing into Office 365 but does that also mean their Office 365 licence has been removed as well?
Here is the guidance from Microsoft for dealing with staff leaving and the exact procedure - https://support.office.com/en-gb/article/Remove-a-former-employee-from-Office-365-44d96212-4d90-4027-9aa9-a95eddb367d1. Here are the technical details of https://support.microsoft.com/en-gb/help/3042522/onedrive-for-business-retention-and-deletion included managers automatically being prompted to access these files.
Thanks for reply Juan, I also have same understanding, but did not found any documentation or article on this information.
But my concern, we are not immediately deactivating or disabling the ODB license, we are only deactivating AD account. In that case, others user can still access the shared information or not.
Deactivating them in AD depending on sync will most likely delete them from office 365. If you do not have preservation turned on for OneDrive it’ll delete after I believe 30 days by default. If you have the setting to keep one drive user files for x amount of time set then the shared files will continue to function because the site doesn’t get touched only then access for that user gets removed but the content and other permissions on the site stay the same.They can still access it. You can reduce the "retain deleted ODFB sites" setting duration to speed up the removal process, or manually remove permissions as needed.
