Outlook 365 signatures

Hello! I work at a big company. We have about 1500 e-mail accounts. We need to check out whether our co-workers' Outlook email signatures conform to our company's policy. Therefore we need to extra...

office 365

adam deltinger

MVP

Feb 04, 2019

Ive only had experience with the codetwo solution before and it worked great!

Although i need to remind that having a centralt managed signature doesnt prevent users from inserting their own as well!

Colm Counihan

Iron Contributor

Jul 17, 2019

Hi adam deltinger

Another observation to share in relation to html sigs in O365.

if anyone has advice please let me know. If I figure it out I'll reply here...

Users are ctrlA + copying a signature including company logo that has been created to a company standard using an online signature generation tool. They then paste from clipboard into their signature in OWA. The logo is stored centrally at a specific URL. When they send an email from OWA to themselves, When the email is viewed in Outlook desktop the signature renders quite differently to how it appears in OWA.

Is it better practice to add the logo directly to the signature in OWA and create the signature manually there rather than rely on an online signature generation tool that uses HTML/CSS and an image URL and copying and pasting into the sig in OWA?

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Outlook 365 signatures