Forum Discussion
attachments in Outlook
Hi Everyone,
When attaching a file to an email in outlook, sometimes it is attached as a link to Sharepoint which allows for collaboration and sometimes it is attached as a file requiring it to be downloaded, edited and uploaded to Sharepoint again. How can I make attaching the file from Sharepoint by default ?
Thanks & Regards,
Chaitanya
Hi!
If you attach a file from SharePoint or OneDrive you have the ability to attach them as a shared link or attach a copy of the file!
In "file" -> "Options" under general, scroll down a little bit and under attachments options you may choose to by default:
* Attach as link
* Attach as copy
* Always Ask
See picture below: ( Excuse my lousy red circle )
19 Replies
- Yeah when you attach the file, it needs to be from your recent files list and the file has to live on OneDrive or SharePoint online location to be shareable, also the site you shared the file from also has to allow for sharing of the files.
I'm going to assume you see SharePoint URL and it's always your OneDrive thou since OneDrive is SharePoint.
Thing is the file has to be stored in a folder that is connected to sync with, if the file is not in a folder you are syncing such as downloads for example (assuming you didn't redirect it) would only attach since it doesn't sync to OneDrive.- It is from the recent files list and it is on SharePoint (O365 SharePoint - I am thus sure it is on cloud). The SharePoint location as well as the site are shareable. I also confirm I see a SharePoint URL.
I didn't quite understand what you meant by "folder connected to sync with". Are you saying that this document library (SharePoint Site) should be syncing with my Computer / One Drive? If yes, I confirm they are syncing as well. Given all the requirements you suggested are fulfilled, I am not sure what is making the files to be shared as attachments and not as link to the files on SharePoint.
Hi!
If you attach a file from SharePoint or OneDrive you have the ability to attach them as a shared link or attach a copy of the file!
In "file" -> "Options" under general, scroll down a little bit and under attachments options you may choose to by default:
* Attach as link
* Attach as copy
* Always Ask
See picture below: ( Excuse my lousy red circle )
- Hi Adam,
I have previously selected the first option but it never worked. I now changed it to share always as Links. Will see how it works. Thanks and good day.Make sure you are sending the mail from an office 365 account and also that the file exists in office 365
Please let me know if it works or not :)
Cheers / Adam
