With more people on Teams than ever, you may be wondering how to become an even bigger super user. We asked the Teams team to share their favorite keyboard shortcuts that help them stay efficient. Check out the top 10 shortcuts for meetings, chatting, and navigation below!

 

When you are in a meeting

We want to make sure your focus is on the meeting content rather than figuring out how to share your screen. Below are some shortcuts to make it easy for you to switch your camera on or off and quickly mute yourself if there is any background noise. This will help your meetings run more smoothly.

 

1. Ctrl + shift + M – Mute/unmute yourself

Picture1.png

 

2. Ctrl + shift + O – Turn on/off your camera

Picture2.png

 

*The Images were taken with the new modern meeting experience which will be rolling out soon. These commands will still work in your current interface.

 

 

When you are chatting and collaborating

We want to make it easy for you work with your colleagues. With these shortcuts, you can easily start conversations, search for content, and quickly edit messages.

 

3. Ctrl + N – Start a new chat 

Picture4.png

 

4. ^  Hit your arrow key and it will edit your last message sent (without needing to click on “…”) 

Picture6.png

 

5. Ctrl + O – Attach a file

Ctrlo.PNG

 

When you are navigating

We want to decrease the number of clicks and quickly get you to where you want to be within Teams. These shortcuts will help you move between your chats, teams, and calls, and search of information quickly.

 

6. Ctrl + 1+ 2 + 3 – Navigate up and down the left navigation rail. (i.e. Ctrl + 1 = Activity feed; Ctrl +2 = Chat; Ctrl + 3 = Teams etc.)

Picture7.png

 

7. Ctrl + E – Quick access to the search bar at the top of Teams.

Picture8.png

 

8. Ctrl + / –  See all of the commands that you can use to easily navigate to different locations, access content, or set your status. 

Screenshot (25).png

 

When you want to express emotion

We want to make it easy for you to share your emotions through Teams. If you can’t find the right emoji in our emoji library below the message box, here is a shortcut to find many more!

 

9. :word – Type a colon “:” immediately followed by a word to discover additional emojis (e.g. :person or :apple)

Picture10.png

 

 

Interested in other shortcuts?

10. For more shortcuts, type Ctrl + . to see all of them or click on your profile in the top right hand corner and click keyboard shortcuts. Click here to learn more. Comment below with your favorite shortcut!

Picture11.png

24 Comments
Frequent Contributor

Thanks for the :word functionality to express emotion. However, there seem to be some flaws when mentioning words starting with a character in use for other icons. Some examples are :d, :o and :p. How can I get the emoticon for the word :person, which starts with the already used :p character combination?

thank you! find my 10 cents here in my blogpost how I am using shortcuts with Elgato Stream Deck https://ragnarheil.de/elgato-stream-deck-and-microsoft-teams-keyboard-shortcuts/

@Harold van de Kamp  I found if you type "fast" it will work, but seems that those reserved emoji should detect that you type an extra character after the :d for example. 

Contributor

I'm with @Harold van de Kamp , I can't figure out how to use :person or any word that starts with p?

Senior Member

What is de keyboard shortcut for the new hand raise function?  Will be the next key on my stream deck. The Elagato Stream Deck and profile function in  Stream Deck is a great productivity tool to accompany me in my Teams sessions. 

Microsoft

I love up arrow ⬆ to edit the last message. Just like a CLI.

Occasional Visitor

For some reason, I can't quote a message to reply directly to the message o the Teams desktop App? Is there a shortcut for this? 

Occasional Contributor

Hello @Harold van de Kamp and @Rob Barker. I find I can get around this :d, :o, :p limitation by typing, say, :per in a different program (e.g., Outlook, or the command line) and then copying and pasting that back into Teams for further refinement.

Contributor

Thank you @HedmanD that does work. Although it's silly we'd need to do that hack to make this work; Microsoft does need to address this issue. But thank you for teaching us this workaround!

Frequent Visitor

What would be great is for Windows Shortcuts as well.  The ability for a windows shortcut key to bring up your active call window and bring back focus to front is key.  

New Contributor

Hi, @Harold van de Kamp@Rob Barker - just type : and be ready to type fast (really fast!!!) at least 2 more characters ;)

Occasional Visitor

Amazing stuff! 

Contributor

A lot of these shortcuts don't work for me ... ALt+Shift+C does not go to the Compose box, neither does Ctrl+Shift+X expand it. Alt+Shift+R does not reply to a thread ... very disappointing. Especially now that Microsoft is rolling out the new behavior that the compose box opens expanded on a new conversation, we have people asking how to quickly collapse it again.

 

One that does work and that is really useful is the up arrow to edit the last message. Finding the ... to get to the edit button is often a nightmare and very slow.

New Contributor

@Kreera House in Teams section 'R' or 'C' works without Alt + Shift ;) I like it very much!

 

Contributor

@K.Nartautas  - You're right: 'R' works as long as I'm in a thread. Thank you!  But neither 'C' nor any of the other combinations work for me.

New Contributor

@Kreera House - 'C' starts a new conversation when I'm in a thread or just scrolling through the post... And it works for me in the desktop Teams app and web Teams app as well.

But, yes I must play and try with everything in Teams to discover useful features and understand how does it work again and again :xd:

Senior Member

Shortcuts are really helpful in real time. Apart from A,S,C,V there are N and O as well that we can't do without@

Occasional Contributor

Thank goodness Ctrl+F works for find, too, like it does in every single other program in the world, with the exception of Microsoft Outlook for some reason. So why tell everyone the non-standard shortcut, Ctrl+E? This is just perverse.

Occasional Contributor

Also, search still doesn't search in the Wiki pages. Unbelievable.

Contributor

@Sean Ellis  - I see different behavior for Ctrl+E and Ctrl +F.

Ctrl+E places my cursor in the Search bar and prompts me to "Search for something, or type / for a list of commands" while

Ctrl+F only accepts a search word for search limited to the channel in which I was when I selected Ctrl+F.

Occasional Visitor

Hi, @Harold van de Kamp@Rob Barker, @K.Nartautas@HedmanD , @Chris Webb For the :d and :p issue, you can do a Ctrl+Z when the :p or :d is converted to an emoji, it will revert back to the text you typed, and then you can continue typing.

Occasional Visitor

Requiring a 3 key command to mute/unmute yourself on a call is ridiculous.  PLEASE give us an option to remap the keystrokes on the Mac version.  Or at least put the Mute/Unmute command onto the menu so I can create a keyboard shortcut to it myself.

Occasional Contributor

@SoonerJohn- "PLEASE give us an option"

 

But that would allow the user control of their own experience. User control is one of the well-established 8 Golden Rules of UI design, but goes against the Teams One True UI prime directive: No choices. You can't muck up the One True UI by choosing your font, your notification sound, your colors, your minimum window size, your default search order, your emoji preferences ... so why would they let you choose your own keyboard shortcuts?

Occasional Visitor

What is the shortcut key via keyboard to stop screen sharing on MS Teams without having to press stop sharing icon on Teams while the call is in progress