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Guidance for Organizing Teams and Channels, including Private Channels","conversation":{"__ref":"Conversation:conversation:1075140"},"id":"message:1075140","revisionNum":1,"uid":1075140,"depth":0,"board":{"__ref":"Blog:board:MicrosoftTeamsBlog"},"author":{"__ref":"User:user:27835"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" Watch our updated guidance on organizing teams and channels in Microsoft Teams. Go deeper with our interview of Roshin Ramesan, product engineering leader of the Teams & Channels group. \n \n ","introduction":"","metrics":{"__typename":"MessageMetrics","views":77298},"postTime":"2019-12-19T13:40:46.959-08:00","lastPublishTime":"2019-12-19T13:40:46.959-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" With the release of private channels in Microsoft Teams we wanted to update our guidance for organizing your hub for teamwork. Bringing people together across your organization is powerful and we want you to have the best experience with our product. With the release of private channels you can now have focused conversation areas with a subset of members of your team alongside the standard channel conversations that drive collaboration across the broader team. \n \n Our TechTip video will guide you through a variety of examples of team and channel structure, remind you of the differences between chat and channel conversations and help you to get the most from private channels in Microsoft Teams. This video now replaces our prior guidance on this topic. You can also download the PowerPoint presentation used in this video. \n \n Next, learn more about how we think about Teams and Channel from product engineering lead Roshin Ramesan on our TechChats Interview with Influencers playlist. Roshin is an innovative thinker and deeply passionate about customer feedback. Some of you may have met him at Microsoft Ignite and we'd encourage you to also watch his theater session on additional technical aspects of Private Channels. \n \n Feel free to ask us questions about this or any other Microsoft Teams topic here. If you are driving adoption of Office 365 services consider joining our Driving Adoption forum here and our free, monthly Office 365 Champions community call to stay up to date on this and other great scenarios for productivity and business results. 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","introduction":"","metrics":{"__typename":"MessageMetrics","views":35316},"postTime":"2020-04-13T11:56:29.612-07:00","lastPublishTime":"2020-04-14T14:24:55.231-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Knowing the right person or group of people to contact can be a continuous challenge. It’s difficult to remember every member of a project team, the owner of a process, or the appropriate expert. Searching through old emails, looking through paper lists of names, or asking other people to find the right contact can be time-consuming and frustrating. With targeted communication using tags in Microsoft Teams, you can now organize users within your Team based on attributes such as role, skill, or expertise. Once tags are applied, you can quickly and easily reach the right people. \n \n Create and use tags in Teams \n To get started with tags, find a Team on the left-hand side of the screen, select More options …, and choose Manage Tags. Here you can create tags: \n \n Once a tag is created, you can use the tag to reach people either with a chat or in a Channel post. In a Channel, you can @mention the tag so that the tag members will be notified. \n \n Here are some situations where tags might be able to help your group communicate and collaborate more efficiently. \n \n Role-based work: In organizations where people often know the role of the person they need to reach, but they don’t know their name, tags can provide the right context to find them. For example, if I work in a role where I pass specific types of issues to a support team, I could create a CustomerSupport tag. Then, I could post a customer issue to a Channel Post and include @CustomerSupport so that the right people get notified. \n Large Teams: Within large Teams, tags are middle ground between @mentioning an individual and @mentioning a Channel. For example, if I work in a retail store with a bunch of departments, I could create a Footwear tag for employees assigned to that department. Then, when I create a channel post to let the whole store know that two displays are going to be reorganized and include @Footwear to make sure employees in that department get the message. \n Cross-functional project teams: For special projects where the members may not frequently work together, tags can be used as a light-weight way to create a project group. This is especially useful for short-term projects. For example, if I’m working on a new product design concept with some people from Marketing, Merchandising, and Branding, I could create a ProductAlpha tag for our group. \n Identifying an expert or owner: Tags can also be helpful to identify an expert or a single point of contact. For example, if I work in a manufacturing plant, I might want to tag people with a specific safety certification. \n \n Learn more and upcoming tagging capabilities \n When using tags, here are some other things to keep in mind: \n \n Pick a name that all members of the Team can easily understand. \n Remember, Tags are only accessible to people who are members of the Team where the tag was created. \n There is currently a limit of 100 tags per Team and 100 members per tag. Each user can be assigned a maximum of 25 tags. \n Tags can be disabled by the IT Admin or changes to tags can be controlled only by the Team Owner. If you don’t see tags, they may have been disabled in your environment. For more information, see the Manage Tags article. \n \n To learn more about tags in Teams, check out the links below. \n \n Using tags in teams \n Empowering care teams with new tools in Microsoft 365 \n \n Right now, tags are maintained by Teams users. We’re currently working on new tag capabilities that will automatically apply tags to users based on when they are working. This functionality is backed by Shifts in Teams. \n \n Thanks for taking the time to read about tags in Teams! We’d love to hear from you, if you have an idea for what you’d like to see next, please submit a suggestion on UserVoice. 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","introduction":"","metrics":{"__typename":"MessageMetrics","views":79781},"postTime":"2020-04-08T07:10:15.143-07:00","lastPublishTime":"2021-01-26T10:20:40.908-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Microsoft Teams Rooms helps to transform meeting spaces ranging from small huddle areas to large conference rooms with a rich, collaborative Teams experience that's simple to use, deploy, and manage. \n \n The Microsoft Whiteboard is part of the native set of rich collaboration tools found within Microsoft Teams. When Microsoft Teams Rooms is part of a meeting, it can display the Microsoft Whiteboard for all attendees in the meeting room to see. But did you know the attendees can walk up to the screen and draw right on it? All you need is a touch-enabled display device. \n \n \n \n Microsoft Teams Rooms natively supports the web version of the Microsoft Whiteboard. This version of Whiteboard allows you to interact with remote attendees of Microsoft Teams meetings and do real-time diagramming or sketching. \n \n To enable the interactive Whiteboard on a Microsoft Teams Rooms device, you need to meet the following requirements: \n \n 1.) A Touch enabled display device. Microsoft does not certify touch-enabled monitors or TV’s for Microsoft Teams Rooms. However, any touch-enabled display device that is certified for Microsoft Windows will work with Microsoft Teams Rooms. The USB cable out of the monitor or TV connects to the compute unit of Microsoft Teams Rooms. \n \n 2.) Make sure that Windows recognizes that the display device is touch enabled. On Microsoft Teams Rooms, this will require signing in to the device as a local administrator. Once signed in as a local administrator, search for “Calibrate the screen for pen or touch input”. This will bring up the Table PC setting screen. If everything is set up correctly, you will see that your display device is properly recognized as a touch display. In the image below, the selected display has “Full Windows Touch Support”. \n \n \n \n \n Touch-enabled display devices will still work even if they have limited or single touch support. You can read more about the difference here. \n \n If your display does not show up as touch-enabled, you may need to install display drivers from the monitor or TV manufacturer. You also may need to configure the device first for pen and touch support by clicking on the Setup… button on the Tablet PC Settings screen. Also, verify that the USB cable from the display device is properly connected to Microsoft Teams Rooms. \n \n 3.) Make sure your Office 365 tenant has Whiteboard enabled. To check this, sign in to the Microsoft 365 Admin Center. Within the admin center, navigate to Settings and then to the Settings sub-menu. From here, scroll down until you get to Whiteboard. Click on Whiteboard and verify that Turn on Whiteboard for everyone in your org is enabled. \n \n \n \n \n See this article for more information on enabling Whiteboard. \n \n 4.) Your Microsoft Teams Rooms device needs to be on at least version 4.0.105.0 which was released in July 2019. If you are following best practices by allowing the Microsoft Teams Rooms devices to automatically update themselves, you should be on a much more recent version of the Microsoft Teams Rooms app . \n \n Finally, this feature is only available when joining a Microsoft Teams meeting. There is no support for touch enabling the whiteboard when the Microsoft Teams Rooms device is in a Skype for Business or a Skype for Business Online meeting. \n \n By adding a touch screen to Microsoft Teams Rooms, you can easily unlock creativity and collaboration throughout your organization. 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10 Microsoft Teams questions from customers around the world","conversation":{"__ref":"Conversation:conversation:377067"},"id":"message:377067","revisionNum":46,"uid":377067,"depth":0,"board":{"__ref":"Blog:board:MicrosoftTeamsBlog"},"author":{"__ref":"User:user:91670"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" Over the last 4 months, we’ve traveled to 9 countries on Microsoft Ignite | The Tour meeting and speaking with users like you about Microsoft Teams. During our travels, there have been 10 questions that have repeatedly surfaced. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":121614},"postTime":"2019-03-20T08:00:00.030-07:00","lastPublishTime":"2021-01-26T13:18:17.335-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Over the last 4 months, we’ve traveled to 9 countries on Microsoft Ignite | The Tour meeting and speaking with users like you about Microsoft Teams. The insights and feedback at every location has been invaluable — Thank you. During our travels, there have been 10 questions that have repeatedly surfaced. Below are all of the questions — including the answers too, of course! \n \n \n Can you restrict access to a specific channel in a team? \n What are best practices for governance, specifically around team creation, naming, and retention? \n Can I add guests to my team? If so, how? \n How does external access/federation work? How is this different to guest access? \n What functionalities do I get in a hybrid environment? Is Teams available for on-prem environments? \n How do I integrate Teams with PSTN Calling? \n Why should I move from Skype for Business to Teams? How do I make this transition? \n I have existing SharePoint sites that I would like to bring into Teams. Can I do that? \n I need to help my company learn how to use Teams. Do you have training available? \n How can I use Shifts for Firstline Workers in my organization? Do I need another app to access this? \n \n \n \n Manageability & Deployment 1) Can you restrict access to a specific channel in a team? \n You will be able to later this year – with secure private channels, you will be able to customize which members of the team can see conversations and files associated with a channel. You can restrict channel participation and exposure when needed without having to create separate teams to limit visibility. This is one of our top requested features and we’re excited to be actively testing this internally and with select customers. \n \n \n \n \n 2) What are best practices for governance, specifically around team naming and retention? \n To assure the best experience for end users, Teams provides IT organizations with a variety of governance controls. If you require strict controls on how teams are named and classified, or whether guests can be added as team members, you can configure each of these areas in Azure Active Directory (Azure AD). \n \n Team Naming: A group naming policy is used to enforce a consistent naming strategy for Office 365 groups created by users in your organization. The best practice for this is to conduct interactive onboarding with the early adopter project team and allow them to select their own name. This will give you insight into how employees think about their work and will be essential in creating a larger scale naming convention at a later time. You can use Prefix-suffix naming conventions which will allow to add or append fixed strings or supported user attributes to the teams name. Blocked words can avoid (intentional or unintentional) misuse of teams. Configure via Azure Active Directory Module for Windows PowerShell. Find details on licensing and configuration here. \n \n \n \n \n Team/Channel/Chat retention: Retention policies can be used to define a range of days after which all content will be deleted or a range of days during which content cannot be deleted – or both. Retention can be set independently for chat messages and channel messages. Channel and chat message policies can be applied globally or per team. Files use retention policies of SharePoint and OneDrive for Business. Configure Team retention in Security & Compliance Center and Office 365 Security & Compliance Center. \n \n \n \n Before putting all of the above controls in place, it is important to first determine your organization’s governance requirements. \n \n Ask yourself the right questions to determine your governance requirements and how to meet them \n Use this Governance quick-start checklist as you are starting out with Microsoft Teams. \n \n \n \n \n 3) Can I add guests to my team? If so, how? \n Absolutely! Microsoft Teams secure guest access allows teams in your organization to collaborate with people outside your organization by granting them access to existing teams and channels in one or more of your tenants. Anyone with a business or consumer email account, such as Outlook or Gmail, can participate as a guest in Teams with access to team chats, meetings, and files. Guest access is a tenant-level setting in Microsoft Teams and is turned off by default. Once configured, a team owner in Microsoft Teams can add and manage guests in their teams via the web or desktop. \n \n Use this How-To guide and check-list to help you enable and configure the Guest Access \n Learn more about guest access \n \n \n \n \n \n \n 4) How does external access/federation work? How is this different to guest access? \n With Teams external access (federation), users from other domains can participate in your chats and calls. You can also allow external users who are still using Skype for Business to participate. In order to turn on external access, go to the Microsoft Teams & Skype for Business Admin Center, select Org-wide settings > External access. \n \n External access is different than guest access because guest access gives permission to an individual while external access gives access permission to an entire domain. With guest access, a guest can access resources, such as channel discussions and files, for a specific team, and chat with other users in the team they have been invited to. With external access, the external chat participants have no access to the inviting organization’s teams or team resources. They can only participate in one-on-one federated chat. Tenant admins can choose between the two communication options depending on which level of collaboration is desirable with the external party. Admins can choose either approaches or both, depending on their organizational needs, but we recommend enabling guest access for a fuller, collaborative Teams experience. \n \n Here is a step-by-step guide on how to turn on external access \n Learn the differences between external access and guest access \n \n \n \n \n \n \n \n 5) What functionalities do I get in a hybrid environment? Is Teams available for on-prem environments? \n For the full Microsoft Teams experience, every user should be enabled for Exchange Online, SharePoint Online, and Office 365 Group creation. Today, Teams is not available for on-prem only environments. If you are in a hybrid environment, you will be able to use Teams, however, you will have limited capabilities. \n \n Hybrid environment capabilities: \n \n If users aren't assigned and enabled with SharePoint Online licenses, they will not have OneDrive for Business storage in Office 365. File sharing will continue to work in Channels, but users are unable to share files in Chats without OneDrive for Business storage in Office 365. \n Users hosted on either Exchange Online Dedicated - Legacy, or Exchange on-premises, must be synchronized to Azure Active Directory for Office 365. They can create and join teams and channels, add and configure tabs and bots, and chat and call. Users hosted on Exchange Online or Exchange Dedicated vNext can use all the features of Teams. \n \n \n \n See what Teams functionalities are supported based on your exchange environment \n Learn how to configure an Exchange hybrid organization to be able to use with Teams \n \n \n \n \n 6) How do I integrate Teams with PSTN calling? \n \n You can integrate Teams with PSTN either by leveraging Microsoft Calling Plans, Direct Routing, or a mix of the two systems. Microsoft Calling Plans let you integrate with PSTN through subscription without any additional hardware. Direct Routing allows you to connect your own PSTN trunk to Microsoft Phone System (Cloud PBX) via certified Session Border Controller (SBC). \n \n With Direct Routing, you can use Phone System with virtually any telephony carrier. First, you pair the Session Border Controller (SBC) to the Direct Routing capability, configure policies, and then you must enable users for the Direct Routing Service. Lastly, you must set Microsoft Teams as the preferred calling client for users. \n \n \n Here is your go-to guide to configure Microsoft Phone System Direct Routing \n \n \n \n \n \n Microsoft Teams Adoption 7) Why should I move from Skype for Business to Teams? How do I make this transition? \n As people are collaborating more, we see the opportunity to more seamlessly integrate our communication capabilities into Teams so users can have a single place for their conversations, contacts, and content. With Teams, we can also leverage the modern cloud infrastructure, and create new experiences for meetings and calling, including preparation, delivery, and follow-up. \n \n Here is a simple, intuitive success framework to help optimize your transition to Teams \n This tutorial will quickly orient you to the recommended upgrade paths and resources available to support you in your journey \n Here is why we think you should move to Teams \n \n \n \n \n \n \n 😎 I have existing SharePoint sites that I would like to bring into Teams. Can I do that? \n Yes – you can connect your existing SharePoint team sites and content to your teams in Microsoft Teams! And when we say sites and content, it's the full power of SharePoint -- the same powerful content management experience of working with sites and the content within the context of Teams. Soon, you will be able to create a Team for your Office 365 group-connected SharePoint team site. With one click on the new “Create a Team” button (will appear on the bottom-left corner of your site), you can “Teamify” your SharePoint site. \n \n Today, you can do the following: \n \n Add SharePoint document libraries as tabs in Teams \n Add SharePoint lists and pages as tabs in Teams \n Use the SharePoint News connector to have team news flow directly from SharePoint and into the Teams Conversation tab. \n Add full sites (team sites and communication sites) as tabs in Teams via the Website tab \n \n \n \n \n \n Learn how to create a Teams instance for a SharePoint group-connected team site \n Learn more about how SharePoint + Teams powers teamwork in Office 365 \n Check out our top 10 most important powers of SharePoint \n Stay up to date with our Office 365 public roadmap \n \n \n \n \n 9) I need to help my company learn how to use Teams. Do you have training available? \n Definitely! We have many great tools for driving adoption within your organization. We have done a lot of the work already for you, so please make sure to check out the resources below. \n \n Best practices for adoption plans, training videos, and other resources to help your organization get the most out of Microsoft Teams \n Teams Training videos for end-users and instructor-led training can be found here \n Email templates for announcements, flyers posters, countdown, and tips & tricks are located in our Teams Customer Success Kit \n \n \n \n \n \n \n Teams for First Line Workers 10) How can I use Shifts for Firstline Workers in my organization? Do I need another app to access this? \n Shifts is your schedule management tool now available in Teams, where managers can easily plan and create shift schedules, and team members can review schedules and make shift requests from their mobile devices, all in real time. The Shifts experience is on by default and accessible via the Teams app. To access Shifts on your desktop, on your left-rail, visit the more option ellipses and select 'Shifts'. And on mobile, access Shifts by expanding your modular tray and pin Shifts to your navigation bar for quick access. Shifts is available in all SKUs with the exception of Government SKUs and Teams for Free. \n \n Check out our Firstline Workers support documentation \n Learn more about our recent Firstline Workers announcements \n \n \n We hope you find these insights and resources useful. Please come see us on Microsoft Ignite | The Tour -- you can register for free! If you are unable to join us, continue to share your feedback via UserVoice or directly through our desktop app. ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"12286","kudosSumWeight":43,"repliesCount":21,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM3NDhpQUU0Q0JBQUM3NzM3QTU2MQ?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDI","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4ODBpQTZCODYzODdFMzM2OUQzQw?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDM","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4ODZpMThCMTJDODQxMjc3MTM0RA?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDQ","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4ODNpRjFEOTNFMzlFQ0I5NkRBQQ?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDU","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4ODRpRUNDOUJBMkZFQkQxQkU3MA?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDY","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4NzNpMzlBNTJFNjUxMzgyOTY0Ng?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDc","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4ODVpOTY2NUY4MTdGODM4QjE2Qg?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDg","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4NzZpOUUzNDY5NTQ2Nzg1OUZGNQ?revision=46\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDk","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0zNzcwNjctOTM4NzdpMzEwM0JENUY1NjNCOUE1RQ?revision=46\"}"}}],"totalCount":9,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"coverImage":null,"coverImageProperties":{"__typename":"CoverImageProperties","style":"STANDARD","titlePosition":"BOTTOM","altText":""}},"Conversation:conversation:1092617":{"__typename":"Conversation","id":"conversation:1092617","topic":{"__typename":"BlogTopicMessage","uid":1092617},"lastPostingActivityTime":"2022-08-24T16:38:28.769-07:00","solved":false},"User:user:22236":{"__typename":"User","uid":22236,"login":"Nydia Cavazos","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0yMjIzNi01NjkxaURBOEMyNkRFN0VGRjJERjY"},"id":"user:22236"},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0xMDkyNjE3LTE2NDEyMGlDMjJBNDA3MDI0QTdFODg0?revision=4\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0xMDkyNjE3LTE2NDEyMGlDMjJBNDA3MDI0QTdFODg0?revision=4","title":"91lHNKVVvQ4hd.jpg","associationType":"TEASER","width":1280,"height":720,"altText":null},"BlogTopicMessage:message:1092617":{"__typename":"BlogTopicMessage","subject":"Protecting your information and staying compliant with Microsoft Teams","conversation":{"__ref":"Conversation:conversation:1092617"},"id":"message:1092617","revisionNum":4,"uid":1092617,"depth":0,"board":{"__ref":"Blog:board:MicrosoftTeamsBlog"},"author":{"__ref":"User:user:22236"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" We want Microsoft Teams to contribute to your security and compliance requirements and you probably have a lot of questions on how this happens. You may be used to protecting email and files in Microsoft 365 and on your mobile devices, but how should you approach security and compliance as you add Teams to the mix? \n As we enter the new year, we’ll help you answer these top-of-mind questions starting with the latest episode in our Microsoft Teams for IT series on Microsoft Mechanics, dedicated to security and compliance. ","introduction":"","metrics":{"__typename":"MessageMetrics","views":32089},"postTime":"2020-01-06T09:10:38.368-08:00","lastPublishTime":"2022-08-24T16:38:28.769-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Adopting Microsoft Teams in your organization brings the benefits of chat-based collaboration and an integrated hub for your calls, meetings, apps, and content. This is why there are more than 20 million daily active users of Teams. \n \n But it isn’t all about productivity, we want Teams to contribute to your security and compliance requirements and you probably have a lot of questions on how this happens. You may be used to protecting email and files in Microsoft 365 and on your mobile devices, but how should you approach security and compliance as you add Teams to the mix? Did you know, for example, that Teams keeps persistent records of chat conversations by default? \n \n As we enter the new year, we’ll help you answer these top-of-mind questions starting with the latest episode in our Microsoft Teams for IT series on Microsoft Mechanics, dedicated to security and compliance. \n \n \n \n \n Make Microsoft Teams part of your information governance approach \n \n If you’re new to how persistent chat works in Teams, the good news is that you have control over how persistent chat conversations are. Retention thresholds for chat to can be set to time period as short as 24 hours. In fact, there are a multitude of security and compliance controls that you can apply to Teams chat, meetings and calls. For example, you can disable screen sharing for specific users, or with information barriers via PowerShell, you can prevent illicit communications between different segments of users. In regulated sectors such as Finance, where you may be required to prove the right measures are in place to prevent insider trading, this capability can come in handy. \n \n As you protect your files and emails in Microsoft 365, we help you make Teams another endpoint in your overall security and compliance strategy. This allows the policies that you set universally, inherited from services like SharePoint, OneDrive, and Exchange, to apply to Teams and take advantage of capabilities such as Data Loss Prevention, Advanced Threat Protection, organizational search and in-place hold with eDiscovery, or Communication Compliance to monitor and prevent inappropriate behaviors. You can discover Microsoft 365 controls available to you by reviewing the security and compliance scores for your tenants, which recommend controls that could help increase your scores. \n \n Microsoft makes sure the Microsoft Teams service is secure and compliant in regard to data flow. Data within Microsoft data centers is encrypted at rest and in transit. We keep a robust control framework of more than 1,000 controls to meet the requirements of some of the most rigorous industry regulations and continuously review and add controls as new requirements emerge. In fact, you can find 3 rd party auditor reports for Microsoft 365 and Teams services in the Service Trust Portal at aka.ms/STP. \n \n These are just some of the top ways we keep you secure and compliant with Teams and in this Microsoft Mechanics episode, I’ll walk you through your options and more details. \n You can follow our full playlist at aka.ms/MicrosoftTeamsforIT, which starts with an overview of Microsoft Teams for IT Admins, and with upcoming episodes that will cover how to configure security and compliance controls for Teams, upgrading from Skype for Business, and how to scale end-user adoption. \n \n If you are in a government cloud service such as the US Government Community Cloud (GCC), GCC High, or Department of Defense, and don’t see some of these capabilities available yet, rest assured we are working on it, and you can stay updated at aka.ms/TeamsGovRoadmap. \n \n Please give us your feedback on other questions you may have or other topics you’d like us to cover and enjoy the new year! \n Nydia 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super user","conversation":{"__ref":"Conversation:conversation:1384428"},"id":"message:1384428","revisionNum":10,"uid":1384428,"depth":0,"board":{"__ref":"Blog:board:MicrosoftTeamsBlog"},"author":{"__ref":"User:user:614645"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" With more people on Teams than ever, you may be wondering how to become an even bigger super user. We asked the Teams team to share their favorite keyboard shortcuts that help them stay efficient. Check out the top 10 shortcuts for meetings, chatting, and navigation below! ","introduction":"","metrics":{"__typename":"MessageMetrics","views":440909},"postTime":"2020-05-13T08:00:00.011-07:00","lastPublishTime":"2021-01-26T12:11:33.487-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" With more people on Teams than ever, you may be wondering how to become an even bigger super user. We asked the Teams team to share their favorite keyboard shortcuts that help them stay efficient. Check out the top 10 shortcuts for meetings, chatting, and navigation below! \n \n When you are in a meeting \n We want to make sure your focus is on the meeting content rather than figuring out how to share your screen. Below are some shortcuts to make it easy for you to switch your camera on or off and quickly mute yourself if there is any background noise. This will help your meetings run more smoothly. \n \n 1. Ctrl + shift + M – Mute/unmute yourself \n \n \n 2. Ctrl + shift + O – Turn on/off your camera \n \n \n *The Images were taken with the new modern meeting experience which will be rolling out soon. These commands will still work in your current interface. \n \n \n When you are chatting and collaborating \n We want to make it easy for you work with your colleagues. With these shortcuts, you can easily start conversations, search for content, and quickly edit messages. \n \n 3. Ctrl + N – Start a new chat \n \n \n 4. ^ – Hit your arrow key and it will edit your last message sent (without needing to click on “…”) \n \n \n 5. Ctrl + O – Attach a file \n \n \n When you are navigating \n We want to decrease the number of clicks and quickly get you to where you want to be within Teams. These shortcuts will help you move between your chats, teams, and calls, and search of information quickly. \n \n 6. Ctrl + 1+ 2 + 3 – Navigate up and down the left navigation rail. (i.e. Ctrl + 1 = Activity feed; Ctrl +2 = Chat; Ctrl + 3 = Teams etc.) \n \n \n 7. Ctrl + E – Quick access to the search bar at the top of Teams. \n \n \n 8. Ctrl + / – See all of the commands that you can use to easily navigate to different locations, access content, or set your status. \n \n \n When you want to express emotion \n We want to make it easy for you to share your emotions through Teams. If you can’t find the right emoji in our emoji library below the message box, here is a shortcut to find many more! \n \n 9. :word – Type a colon “:” immediately followed by a word to discover additional emojis (e.g. :person or :apple) \n \n \n \n Interested in other shortcuts? \n 10. For more shortcuts, type Ctrl + . to see all of them or click on your profile in the top right hand corner and click keyboard shortcuts. Click here to learn more. Comment below with your favorite shortcut! \n 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out apps and tabs","conversation":{"__ref":"Conversation:conversation:2130064"},"id":"message:2130064","revisionNum":3,"uid":2130064,"depth":0,"board":{"__ref":"Blog:board:MicrosoftTeamsBlog"},"author":{"__ref":"User:user:614645"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" We’ve expanded the capability to pop out multiple windows over the past several months – starting with chats and meetings to now personal apps and tabs! ","introduction":"","metrics":{"__typename":"MessageMetrics","views":40413},"postTime":"2021-02-16T08:00:00.042-08:00","lastPublishTime":"2021-02-16T08:00:00.042-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" For millions of users, Microsoft Teams is the digital workspace where work gets done. It’s where we come together to collaborate with teammates and where we integrate apps and processes to work on projects. And in this digital workspace, we rely on multiple apps and windows to work through tasks whether independently or with others – so having access to the tools we need without context switching is essential. That’s why we’ve expanded the capability to pop out multiple windows over the past several months – starting with chats and meetings to now personal apps and tabs! We’ll show you how you can use these capabilities and stay focused to keep your workflows ongoing. \n \n \n Pop out your apps and tabs in multi-windows to stay focused There are many situations where we need to juggle multiple tools and resources to work through tasks. For example, maybe you need to reference some notes from your team’s shared OneNote pinned in your team channel while working through action items comings out of a recent meeting or perhaps you need talk through some open tasks from your Tasks personal app along with your daily standup chat following a sync with your team. These are just a couple common scenarios which popping out apps and tabs in multiple windows come in handy. \n \n So now how do you do it? Let’s go through a couple ways to easily pop out apps and tabs \n \n 1. Pop out your personal apps pinned in your app bar You can easily pop out your personal apps from your app bar on the left rail. Simply ‘right click’ on the desired app and select the “Pop out app” field in the window or open the app and locate the ‘pop out’ symbol in the top right of the tab bar. Your personal app will then pop out in a separate window, enabling you with the ability to continue utilizing the app while using the main screen for chat or other apps. \n \n \n 2. Pop out tabs pinned in your chats and channels You can also pop out tabs pinned in your chats and channels by simply selecting the desired tab and then the “pop out tab” symbol to the right of the header. The tab will pop out in a separate window, enabling you to continue to have access to the tab while navigating elsewhere. \n \n \n We’re excited to see how these new capabilities will help users stay productive and increase focus on their tasks. These new capabilities work today for many different apps and tabs and we will continue to expand across more as we continue to progress! Start popping out apps and tabs today! 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Microsoft Ready brings our sales, marketing, services, and technical fields together to connect, collaborate, and celebrate as One Microsoft community. This is Microsoft’s way of making sure the diverse employee base across continents can leverage each other’s perspectives and upskill in the process. Handling such a huge contingent comes with its own set of challenges. \n For each attendee, the schedule is packed with learning sessions and labs. As a result, meeting people outside of their immediate work groups becomes a challenge. This year, the Customer Success Ready organizing team decided to do something new. Kim Cowman, Senior Community and Events Manager, in charge of planning Ready for Customer Success was looking for ways to help attendees make the most of their trip – when she thought of an interesting idea. She had collaborated with her peers earlier to run an experiment for an internal community using a Teams bot and wondered if the same bot could also be used drive viral engagement for the conference attendees in her community. The idea was simple - create a Teams Team and install the bot to the team. Every Monday at 10AM this bot will randomly pair each team member for a meetup. What’s even better – it will suggest times that are free for both parties (all thanks to Office 365 AI chops). \n \n \n \n Kim worked with her conference organizing committee peers to deploy a version of that bot for the Customer Success Ready conference attendees. They figured it’d be great to have the attendees be paired up every day, given they were there for only a week and wanted to meet as many people as possible. What was so cool about this bot was that creating a custom version of it was a few minutes worth of work and didn’t require a developer! Monday morning Kim and team were nervously watching the team to see if people would engage and like the experiment. To their joy, the floodgates opened. The team was buzzing with activity. Throughout the week there were posts like below drumming up excitement. \n \n \n Heba Yacout, Customer Success Manager traveled all the way from United Arab Emirates to meet her colleagues from the world over. Here’s what Heba had to say about Icebreaker bot: \n \n “I learned about this experiment when I was added to the team. It took me a few seconds to learn how it all worked and once I did, it was a phenomenal way to meet more colleagues. I met with folks from so many countries and learned so much. Icebreaker super-charged my experience at Ready!” \n \n Byron Rader, GM for Customer Success Modern Workplace heard about the experiment and was pleasantly surprised to see the engagement it was driving for the attendees. He recommended Kim to make it constant for all future offsites. \n \n \n “This is how modern conferences work. Tools such as Icebreaker empower employees to connect and learn from each other in modern ways. It helps people expand their sphere of influence beyond their immediate circle. I’m so happy we did this and happier that we are making it easily accessible to all of our customers!” \n \n If you’d like to use Icebreaker for your internal employee communities, conferences or new employees all you need is Teams! \n Give this bot a try today at: www.aka.ms/TeamsAppTemplates and look for Icebreaker. \n \n Do share your feedback here and ideas on other useful tools you’d like to see. \n \n Also read: \n Geekwire's coverage on Icebreaker Bot \n How the idea of Icebreaker bot came about \n Other cool Teams apps like Icebreaker that you can try for free ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"3906","kudosSumWeight":6,"repliesCount":5,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS03ODI3MzUtMTI1MTg3aTBGMkIzNjcxODAzNUE5OUY?revision=8\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDI","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS03ODI3MzUtMTI1MTcxaTlBNDgwNEU3QTc2MzZDRUQ?revision=8\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDM","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS03ODI3MzUtMTI1MTcyaUQ1REY2QkVDMDA3MzRERkY?revision=8\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDQ","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS03ODI3MzUtMTI1MTczaUVBRkUwQjQxODgwNjBDMUE?revision=8\"}"}}],"totalCount":4,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"coverImage":null,"coverImageProperties":{"__typename":"CoverImageProperties","style":"STANDARD","titlePosition":"BOTTOM","altText":""}},"Conversation:conversation:500230":{"__typename":"Conversation","id":"conversation:500230","topic":{"__typename":"BlogTopicMessage","uid":500230},"lastPostingActivityTime":"2021-05-26T11:37:40.755-07:00","solved":false},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS01MDAyMzAtMTEwOTY1aTgxQUIzNDYxQzk3MEI2MUE?revision=4\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS01MDAyMzAtMTEwOTY1aTgxQUIzNDYxQzk3MEI2MUE?revision=4","title":"title.png","associationType":"TEASER","width":794,"height":446,"altText":null},"BlogTopicMessage:message:500230":{"__typename":"BlogTopicMessage","subject":"New to Microsoft Teams? Start here with a full Teams demo and tutorial","conversation":{"__ref":"Conversation:conversation:500230"},"id":"message:500230","revisionNum":4,"uid":500230,"depth":0,"board":{"__ref":"Blog:board:MicrosoftTeamsBlog"},"author":{"__ref":"User:user:91670"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" If you’re new to Microsoft Teams, curious about how to use it, or rolling it out to others in your organization, we want to make it easy for you to get started. \n \n ","introduction":"","metrics":{"__typename":"MessageMetrics","views":68405},"postTime":"2019-04-29T11:55:00.023-07:00","lastPublishTime":"2021-01-26T13:15:14.682-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" I’m new to Microsoft Teams! How can I get started? If you’re new to Microsoft Teams, curious about how to use it, or rolling it out to others in your organization, we want to make it easy for you to get started. I’ve spent the last year traveling from country to country, meeting with people across different roles – from IT leaders, business decision makers, to Teams users – all as part of the Microsoft Ignite | The Tour event series. Even though it has been two years since we launched Teams, the most common question I get boils down to “how can I get started?” \n For me, seeing is believing. Product demonstrations that walk through the main capabilities help me see what’s available and translate how I can use it in my day-to-day life. With this objective in mind, we filmed a comprehensive demo tutorial in Amsterdam last month, optimized for people new to Teams. \n \n \n In the show, Jeremy Chapman and I walk through the core Teams experiences in chat, sharing and working on files, online meetings, calls and more. If you’re in IT, we also went through the highlights for Teams management, configuration, and where to find controls if you’re rolling out Teams. We focused more on the core experiences and controls and less on the “what’s new” elements. I’m already using Microsoft Teams. How can I stay up to date? If you’re already using Teams, that’s great! Want to learn about what’s new? I also presented a full hour focused on what’s new in Teams along with demos in Amsterdam. During Enterprise Connect 2019, we had some announcements that you don’t want to miss – read our Enterprise Connect Feature roundup. On a monthly basis, we publish a blog post on our latest updates so you can always be in the know – What’s New in Microsoft Teams monthly update. \n \n \n \n Check out the top 10 Teams questions we hear! Still have questions about Teams? We have you covered! As we met with new and existing Teams users around the world, we also compiled the Top 10 questions we get asked. Want to learn more about best practices for governance? Or how to transition from Skype for Business to Teams? You’ll find answers to those questions and more here: aka.ms/TeamsTop10 \n Hopefully you now feel up-to-date with Teams! Ready to try it out? It’s simple. Just visit www.office.com/teams to get started! See you soon, Aya Tange Microsoft Teams ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"2396","kudosSumWeight":23,"repliesCount":2,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS01MDAyMzAtMTEwOTY1aTgxQUIzNDYxQzk3MEI2MUE?revision=4\"}"}}],"totalCount":1,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"coverImage":null,"coverImageProperties":{"__typename":"CoverImageProperties","style":"STANDARD","titlePosition":"BOTTOM","altText":""}},"Conversation:conversation:2038592":{"__typename":"Conversation","id":"conversation:2038592","topic":{"__typename":"BlogTopicMessage","uid":2038592},"lastPostingActivityTime":"2021-05-03T01:58:30.278-07:00","solved":false},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3NGkzMDI0N0YyNEVCQjU1ODg3?revision=5\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3NGkzMDI0N0YyNEVCQjU1ODg3?revision=5","title":"Infographics1.png","associationType":"TEASER","width":2323,"height":1441,"altText":null},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3MmkyM0I1RkZGNzhCMThGRDM4?revision=5\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3MmkyM0I1RkZGNzhCMThGRDM4?revision=5","title":"End user guides.png","associationType":"BODY","width":1087,"height":1407,"altText":null},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3M2kyODgxMjMyQjUwMDVBRURD?revision=5\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3M2kyODgxMjMyQjUwMDVBRURD?revision=5","title":"Infographics.png","associationType":"BODY","width":1087,"height":1349,"altText":null},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3MGlFRDAzMDRBMTdGNkQyOEM1?revision=5\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0yMDM4NTkyLTI0NDY3MGlFRDAzMDRBMTdGNkQyOEM1?revision=5","title":"Videos.png","associationType":"BODY","width":300,"height":167,"altText":null},"BlogTopicMessage:message:2038592":{"__typename":"BlogTopicMessage","subject":"Enabling your organization for safe online meetings and collaboration with Microsoft Teams","conversation":{"__ref":"Conversation:conversation:2038592"},"id":"message:2038592","revisionNum":5,"uid":2038592,"depth":0,"board":{"__ref":"Blog:board:MicrosoftTeamsBlog"},"author":{"__ref":"User:user:614645"},"teaser@stripHtml({\"removeProcessingText\":true,\"truncateLength\":-1})":" With the influx in online collaboration, these new Microsoft Teams training assets are designed to help any user to take advantage of Teams security features and become Teams power users. \n ","introduction":"","metrics":{"__typename":"MessageMetrics","views":29765},"postTime":"2021-01-07T08:00:00.044-08:00","lastPublishTime":"2021-01-26T11:10:30.834-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" In 2020, remote work became the norm for most organizations around the world – a trend that is likely to continue in 2021. In fact, the percentage of workers permanently working from home is expected to double this year. With more than 115 million daily active users on Microsoft Teams, we’ve seen how organizations have truly empowered their employees with remote collaboration tools such as online meetings, chat and calls, and real-time document coauthoring. As remote collaboration continues to be business critical, how can IT and security operations teams enable productivity while safeguarding enterprise assets? \n \n The Importance of end user training In many ways, end users hold the key to protecting corporate assets because their actions or inactions can create inroads for cyber threats. Certainly, a data governance strategy and security tools like device management or automated information protection capabilities can help, but realistically, security operations can’t be involved in every action an end user makes. This makes end user training a vital element in any cyber security strategy. \n For example, training end users to use sensitivity labels to classify content appropriately can significantly improve security and compliance. Many of our customers have rolled out sensitivity labels for email and trained their users to flag emails that contain sensitive business information so that they can be appropriately restricted to specific audiences. \n In Teams, IT can enable easy-to-use security controls such as data encryption, data loss prevention, and secure guest access. But for these controls to work effectively, end users must be educated on when and how to appropriately use these security tools. \n \n Providing accessible and consumable end user training To promote a security-conscious work environment, many organizations provide end user training through a dedicated internal site, such as a Wiki or Frequently Asked Questions (FAQ) page, and then amplify this training through communication channels or organizational initiatives to reiterate and reinforce a security mindset. Creating an effective end user security training program can be difficult especially for IT teams that don’t have the capacity or capabilities to do so. Microsoft Teams video training is a helpful place to start. \n \n Microsoft Teams training focused on safe online meetings and collaboration With the influx in online collaboration, these new Microsoft Teams training assets are designed to help any user to take advantage of Teams security features and become Teams power users. Across the security-focused training, you’ll find three asset types: \n \n \n \n \n End user guides tailored to specific functions, such as how to mute attendees or create a new team \n \n \n \n Infographics that contain a collection of relevant actions or functions, like safe online meetings and collaboration controls \n \n \n \n Bite-sized videos demonstrating how to use Teams features \n \n \n \n \n Here are some of the practical topics covered in these training assets: \n \n Meeting options available to every meeting creator to control who can join the meeting directly or who can present their screen (note that some meeting option defaults are set by IT) \n How to mute individual attendees or mute all attendees \n Understanding presenter vs. attendee meeting role and how to promote/demote attendees \n Creating a new Team using an IT-created sensitivity label to help regulate sensitive information contained in the team \n How to end a Teams meeting for all attendees \n Understanding Teams chat policy violations, such as a message being blocked due to sharing sensitive business information or violating internal organization policies \n \n You can download and access the end user guides and infographics at the end of the post, while the bite-sized videos will be posted to the Microsoft Teams video training site. \n \n Tips on using the Microsoft Teams training assets The individual end user guides and bite-size training videos are ideal to host on a central training site for educating end users on how to use Teams features and functionality. The collective infographic helps group related security-focused functions together to help promote a security-conscious workforce. \n In addition to hosting the assets on a centralized site, end user training is often more impactful when the resources available or specific training is communicated through regular intervals. This continues to help promote any centralized training site and assets while also directly sharing a useful tip, trick, or useful feature. \n If you’ve recently rolled out Teams or are starting to scale adoption, more frequent communications such as a “Feature Friday” mail can help achieve a targeted training plan. This can be especially useful during an initial Teams rollout where general awareness of how to use Teams may be limited. Helping end users understand how to use Teams not only drives business productivity, but creates a frontline security defense of Teams power users! \n For more depth learning and interactive training make sure to check out the latest Teams training on Microsoft Learn including a specific learning path on enforcing security, privacy, and compliance in Microsoft Teams! \n \n End User Guides and Infographics \n \n Attendee Mute \n Meeting Options \n Meeting Roles \n Team Creation Sensitivity \n Safe Message Policy \n Data Loss Prevention \n End Meeting \n Security Tips and Tricks Infographic \n \n 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