The New Employee Onboarding hub – Improving the new hire experience

I am confused as to how this will be functional for more than 1 employee. Am I supposed to create one of these pages for each new hire?

Hi there - having the New Employee Onboarding hub is really exciting! Our system admin has been trying to add it to our SharePoint account and keeps getting an error maintenance message that states the issue will be resolved by January 2022. Could you share more specifics? We'd like to start testing the hub ASAP. Thank you.

Matt Wolodarsky  Hey, so Im struggling to understand the issue above in regards to the checklists? Is it possible to publish this out to all new hires and would they have their own page, perse, so that we can track it?

Do we have any articles in which explains best practices of the Sharepoint site and how to manage this from a manager's perspective?

@Matt Wolodarsky  Trying to do exactly the same. Follow 14 new hires (TODO's) on a weekly basis without having to create 14 lists. 

Do I understand correctly that the only OPTION is to use 1 - LIST per Employee AND/OR create LISTS in MS TODO and share individually!

my Understanding for the time being cannot use PLANNER for this type of follow. 

We also have certain annual activities (training and reading) that my entire team must complete and must be followed (again 1 liste per person???) Because PLANNER only allow 11 people affected and even SO anyone who closes the task ends it for ALL!

Thanks. !!!

Matt Wolodarsky in Microsoft To Do App you are able to share lists with other users but not within the Teams Lists App (there is no sharing option). In case that there are more than one new employees is there an option to have a template list with all standard onboarding items incl. deadlines that can be imported into the Microsoft To Do App? Or does the Manager has to create every single list item individually per employee - which would be a big effort for several new employees.

I'm looking for an easy and efficiant solution. Thank you.

kevinmckeown8 - it's not a requirement to create one list per employee. You could just have one list and share with all applicable employees for viewing purposes. If you wanted each new hire to have a unique list (dependent on what team they work on) and/or to track new hire completion status you would need to create a list for each new hire. The workflow would be to have managers share the list with each of their new hires. The manager would be able to manage/view the lists they've shared with their new hires via Microsoft Lists. 

Matt Wolodarsky 

Typically, or historically, with SharePoint Lists, you wouldn't create an entire new list for each new employee that is hired. Instead, you would have one SharePoint List for onboarding, and each new employee would be a single list item/row in that one SharePoint List. 

This New Employee Onboarding list template in Microsoft Lists seems to be designed so that you would have to create an entire new List for each new employee. How do you expect the people creating these lists to manage all of them? Where do they go to see the several lists that they have created? Is there anyway to roll-up separate onboarding lists into one place?

This is just very different from how SharePoint lists have been used historically. You wouldn't typically create a whole list for just one person's usage. 

kevinmckeown8 - the list we've included in the NEO site template is for displaying all of the onboarding activities a new employee should complete to onboard and get to productivity. From our research speaking with multiple organizations this is a pretty common use case for new employee onboarding. Many organizations today provide all new employees with an onboarding checklist in Word or Excel.

There is also now an onboarding checklist template that's been included in Microsoft Lists that can be used to assign the checklist to individual employees (personalized as required by the manager) so they can track and report their completion of the various onboarding activities. 

I'm not sure I fully understand the use case you are describing. Can you please elaborate? What outcome are your trying to accomplish? 

One thing I learned about new employee onboarding in my research is that there are multiple use cases, so yours could be another one that Microsoft Lists can possibly solve. 

udspwl - thanks for checking out the NEO site. We are planning to break up the single NEO hub package on lookbook into three different site packages, including one departmental site template. You could use that to install as many as you'd like, provided each has its own unique name. This update should be available later this month. Not 100% sure this answers your question. Please clarify your question if not. 

Matt Wolodarsky 
Can anyone tell me how the Employee Onboarding list template makes any sense and can actually be used?

With the way they have it setup, I don't see how it would be reusable to onboard multiple different employees. The way they have designed it, it is like you would have to create a whole new list with its predefined rows of onboarding items for each employee.

It seems backwards from how lists are typically used and designed. Each instance of an employee being onboarded should be one row item in a single list, it should not require an entire new list for each employee onboarding instance.