Microsoft SharePoint Blog articles

SharePoint Showcase: From Chaos to AI-Ready with the SharePoint Admin Agent

sophiapeng — Fri, 29 May 2026 16:52:08 GMT

By: Sesha Mani and Sophia Peng

The way governance gets done continues to evolve. Across organizations, agents are no longer a sidebar conversation; they are showing up in everyday work, reasoning over content, and stretching how IT thinks about permissions, lifecycle, and recovery. At the Microsoft 365 Community Conference, nearly every demo this year landed on the same grounding question from CISOs and admins alike: "What will it reason over, and how do we stay in control?"

That question is exactly what the SharePoint Admin Agent was built to answer. In this month's SharePoint Showcase, we're spotlighting Microsoft's first-party AI assistant for managing your digital estate, along with the six-step Content Governance Journey it powers, designed to take a tenant from chaos to AI-ready through a practical governance journey.

Meet the SharePoint Admin Agent

As the content backbone of Microsoft 365, powering Teams, OneDrive, Loop, Copilot, Copilot Cowork, and a growing ecosystem of agents, SharePoint sits at the center of content governance. Permissions, lifecycle, resilience, and relevance now span users, apps, and AI agents. Managing that surface with portals and PowerShell alone doesn't scale.

The SharePoint Admin Agent brings these capabilities together in one simple conversational experience. Admins can ask questions in natural language, gain actionable insights, and take meaningful action without switching portals or writing scripts. Behind the scenes, it's powered by SharePoint Advanced Management (SAM), the foundation for Copilot-native governance, and aligned to the 3Rs framework: Readiness, Relevance, and Resiliency.

Because the SharePoint Admin Agent is a declarative agent, you aren't locked into a single surface. You can summon it from the SharePoint admin center, the Microsoft 365 admin center, Microsoft Teams, or directly inside chat, all gated by role-based access so only the right people can see admin-level insights and take admin-level actions.

The Content Governance Journey: a practical path to AI-readiness

We've mapped governance into a practical, six-step path that helps move a tenant from "I don't know where to start" to AI-readiness: Assess, Structure, Lifecycle, Oversharing, Access, and Resiliency. The agent rides along through every step, surfacing insights, recommending actions, and helping admins execute.

1. Assess content state

Status: Generally Available

Step one is the easy button. From the Advanced Management page in the SharePoint admin center, a single click kicks off a tenant-wide scan across SharePoint sites OneDrive’s, and tenant settings, with no manual data pulls or cross-referencing reports. The assessment returns a prioritized map of your content risks across Site Lifecycle, Oversharing, and Storage, with recommended next steps for each issue.

From there, you can ask the agent to go deeper, for example: “Which sites were last accessed by external users?” or “What policy should I create next?”

The agent reasons over your tenant signals and recommends actions you can take in place.

2. Control content structure with Catalog Management

Status: Built-in grouping: Generally Available · Custom catalogs: Public Preview

Many admins find it hard to answer questions like “which sites belong to Finance, and is Finance oversharing more than Sales?” Catalog Management makes that kind of grouping straightforward. Out of the box, your sites are grouped by region, department, and user type using built-in Microsoft 365 metadata, so you can target policies, reports, access reviews, and Copilot rollout with precision, department by department or region by region.

And because organizations are unique, custom catalog creation is rolling out now: build site groups by direct CSV upload, by custom site properties, or by Entra ID extension attributes, for example, an "Executive Leadership" group that's excluded from certain lifecycle notifications. This structure gives the system a stronger foundation for more precise insights and recommendations, and it sets the stage for deeper anomaly detection over time.

Storage runways, growth trends, and ranked cleanup opportunities all become more precise the moment you give the agent the coordinates of your organization.

3. Control content lifecycle

Status: Generally Available

Insights without ongoing automation drift back into chaos. Lifecycle skill turns inactive site management into an always-on system: a five-minute wizard lets you scope a policy (start with North America, or Finance, or just executive sites), set inactivity thresholds, choose who gets notified, and customize the message that lands in site owners' inboxes.

Run the policy in simulation mode to preview which sites would be flagged before any notifications go out, then flip to active to let it run automatically every month. Ask the agent "Identify sites with low activity owned by Sales and Marketing" and it returns a ranked table in seconds, with recommendations like "Archive these top 10 sites to free up 5 TB," and a one-step path to create the policy that prevents the same buildup next quarter.

4. Control content oversharing

Status: SAM Admin role: Generally Available · EEEU at file/folder: Private Preview

Oversharing is one of the first questions organizations want to answer as they prepare content for Copilot. Most enterprise oversharing traces back to five common causes: site privacy set to public, default sharing set to "Everyone," broken permission inheritance, the "Everyone Except External Users" (EEEU) group, and content without sensitivity labels. To make those root causes visible at scale, Data Access Governance (DAG) reports give you a tenant-wide permission view, supporting up to one million sites, with insights into root causes and built-in mitigation actions.

New in this wave: file-level reporting, starting with content shared via Everyone groups. Because file-level visibility is sensitive (a report can reveal what an executive is working on), we're introducing a new SharePoint Advanced Management Admin role, the SAM Admin, that grants the right people the right view without expanding broader tenant rights.

These reports are available in SAM today, while file-level integration with the agent is still to come. In the meantime, the agent can help admins identify overshared sites and answer broader governance questions, while the new reports provide deeper file-level visibility where needed.

5. Control content access

Status: Generally Available

Site Access Reviews help you delegate access reviews to the people closest to the content, site owners, while you maintain tenant-level visibility. The agent can help admins identify where reviews are needed and guide next steps. Site owners get a clear, branded email and a focused view that shows only the files and folders presenting an oversharing risk, not the entire site. Pair this with Restricted Access Control (RAC) and Restricted Content Discovery (RCD), both honored by Copilot and both delegable to site admins, to keep sensitive content out of AI reasoning until access is right.

6. Plan for resiliency

Status: Microsoft Baseline Security Mode GA · Microsoft 365 Backup GA - Multi-Geo Skill: Private Preview

Resiliency is the part of the journey that's easy to skip, and the part that matters most when something goes wrong. The agent is already connected to more than 60 tenant settings spanning sharing, storage, and permissions, so you can ask, "Is Microsoft Baseline Security Mode enabled in my tenant?" or "Where can I optimize sharing?" without digging through admin centers.

If recovery is needed, the agent helps you locate restore points across SharePoint and OneDrive from your Microsoft 365 Backup, and because recovery is high-stakes, the agent guides you step by step rather than acting on its own. Sign-up for Recovery Skill Private Preview.

New this month: the Multi-Geo Skill (Private Preview), starting with move-status tracking. Ask the agent about the status of user or content moves at the geo or user level, with no more hunting through reports for an update. More Multi-Geo capabilities, including initiating moves, are on the roadmap. Interested? Sign-up for Private Preview.

Designed with admins in the loop

One of the most important design principles behind the SharePoint Admin Agent is what it won't do. Ask it to delete overshared sites and it will say no. The agent is built to analyze, recommend, and take safe actions, but destructive operations like deleting content or removing sites stay in the admin's hands, with full context. By design, you can stay in control with the agent.

That's also why the new SAM Admin role exists: file-level insight is powerful, and the people who use it should be the ones who own it. The combination of conversational reasoning, a layered policy framework (RAC, RCD, inactive site policy, catalog management, and more), and clear role boundaries gives admins a governance posture that matches the pace of agent adoption: discover, decide, and act, without leaving the admin center.

What's next

The journey doesn't stop here. In the second half of 2026, expect deeper anomaly detection and notifications in the Storage skill, cross-skill queries that chain insights across permissions, lifecycle, and storage, the ability to control the agent's tone and temperament, and voice-driven tasks. A new Assess Progress capability will let admins track tenant readiness over time, and the Multi-Geo skill is set to expand from status tracking into initiating moves. Site owners will get their own governance hub, and we'll continue extending agent governance, including agent access insights, so the agentic estate stays as well-governed as the content beneath it.

Governance is the grounding question, and the strategic enabler

The real unlock is control. Instead of treating Copilot rollout as a tenant-wide switch, admins can roll out department by department or region by region. Take Finance as an example: scope inactive-site and ownership policies to that catalog, run the DAG permission report for the same set of sites, initiate Site Access Reviews with site owners, apply Restricted Content Discovery where labels or access aren't yet in place, and then enable Copilot for Finance with confidence. Repeat for the next group.

The SharePoint Admin Agent, together with the broader SAM portfolio, is how we’re meeting admins where they are: managing a rapidly expanding digital estate with conversational tools that make readiness, relevance, and resiliency something you can act on in real time, not just plan for. Open the SharePoint admin center, start the assessment, and let the agent show you how quickly focused governance can drive progress.

Learn more

Stay tuned every month for the SharePoint Showcase, where we share updates, best practices, and real-world examples of how SharePoint helps teams move faster, work smarter, and stay in control as AI reshapes work.

Proven intranet framework - Involv Intranet - SharePoint Partner Showcase

VesaJuvonen — Wed, 13 May 2026 09:41:29 GMT

We are excited to share a new episode on our partner showcase series focused on SharePoint in Microsoft 365. In this brief discussion Tim Bogemans and Pascal Herreweghe from Involv Intranet are joining Vesa Juvonen from Microsoft to highlight capabilities they've built for Microsoft 365 and SharePoint using SharePoint Framework (SPFx).

Involv Intranet is trusted by over 300 organizations across healthcare, the public sector, construction, finance and beyond. It provides a fully branded, mobile-ready intranet experience with more than 50 configurable components out of the box. These include personalized news, onboarding experiences, employee directories, mandatory reading, social interactions and targeted communication - all designed to support modern internal communications and engagement scenarios.

Built entirely on Microsoft 365, the solution runs within your existing tenant, ensuring that data residency, compliance and governance remain fully in your control. Users benefit from a seamless experience across familiar tools such as Microsoft Teams, SharePoint and Microsoft Search, without the need for separate platforms or disconnected systems.

By combining SharePoint’s extensibility with a curated set of ready-made capabilities, Involv Intranet accelerates time to value while maintaining flexibility for customization. The approach brings together prebuilt components, a structured implementation methodology and ongoing support, enabling organizations to evolve their intranet as needs grow.

The platform supports a wide range of scenarios, from internal communications and knowledge sharing to employee engagement across distributed teams. Features such as multilingual publishing, onboarding journeys, mobile experiences and digital signage are designed to help organizations communicate effectively and keep employees informed and connected.

In the following video, you’ll see how these capabilities come together in practice and how Involv Intranet extends SharePoint to deliver a modern intranet experience on Microsoft 365.

Find out more about Involv Intranet from following resources:

Microsoft 365 and SharePoint include great out-of-the-box features that you can extend and tailor to your user experience goals using no-code, low-code, or pro-code approaches. This flexibility enables customers to configure and build unique and powerful experiences at Microsoft 365 for corporate communications, employee experiences, and business processes.

Microsoft SharePoint
SharePoint 25th anniversary announcements - new AI features and more
SharePoint help & learning
Intelligent intranet overview
SharePoint Framework provides a secure, modern way to build custom and AI-enhanced experiences in SharePoint and Microsoft 365.
SharePoint Embedded enables building solutions outside of Microsoft 365 with a custom user interface, but continues storing files in SharePoint.
Microsoft Community Learning YouTube channel for videos and guidance

Do you have offering(s) for the SharePoint which end users can use and you would be interested in sharing your story with the ecosystem? Let us highlight your solution(s). We welcome all kinds of solutions which highlight the art of possible with SharePoint. Please fill in the following form to get us connected with you and we will get back to you on planning the right model together - https://aka.ms/sharepoint/partner/showcase.

Microsoft named a Leader in the 2026 Gartner® Magic Quadrant™ for Document Management

Matt-Taylor — Thu, 30 Apr 2026 21:23:14 GMT

AI is raising the bar for document management. It’s no longer enough to store and share files— content needs to be governed, structured, and connected to the way teams actually work so AI can reason over it responsibly and help people move from information to action.

That’s why we’re excited to share that Microsoft has been named a Leader in the 2026 Gartner® Magic Quadrant™ for Document Management, positioned highest for Ability to Execute.

We believe this recognition reflects the investments we’ve made in making SharePoint and OneDrive the unified knowledge platform at the heart of Microsoft 365, keeping content trusted and compliant, while making it more discoverable, more actionable, and more valuable as AI adoption accelerates.

In our view, this recognition is also a reflection of the customers and partners who build with us. Every day, users create 2 million new SharePoint sites, add 2 billion files, and run 3 billion automated workflows on SharePoint content each week, a scale that reflects how deeply document management is embedded in daily work. We’re excited to keep building what’s next with you.

Grounding Copilot in governed content

SharePoint and OneDrive serve as the trusted content layer for Microsoft 365 Copilot, giving AI a single, governed foundation to reason over. Over the past year we’ve deepened that connection across sites, files, and even encrypted content.

Reasoning over sites: Copilot reasons across SharePoint sites and libraries, understanding pages, files, and metadata together to answer questions with full site context and governance.
Reasoning over files (including encrypted content): Copilot can reason over individual SharePoint files — including image-level understanding in PowerPoint — and it can do so even when content is encrypted, while honoring permissions, sensitivity labels, and security policies.
Connect Copilot Studio and Foundry to SharePoint: Use SharePoint and OneDrive as a trusted knowledge source for agents built in Copilot Studio and Foundry, so they can retrieve grounded answers from governed content while respecting the same permissions and compliance controls.
AI-powered document insights: Every SharePoint site has an agent that can answer questions about site and library contents. Users can do scoped Q&A over one or many files, summarize, compare, and generate FAQs in one click, or listen to an Audio Overview of a file on the go.

AI-assisted work in SharePoint

AI in SharePoint is available now in public preview, so you can go beyond answering questions to getting real content work done right where your files live.

Turn ideas into execution: Describe the outcome you want and SharePoint proposes a structured plan — spanning sites, pages, libraries, lists, and starter content — so you can review and iterate before anything is created. With a single prompt, you can also kick off multi-step content work across SharePoint assets, staying in control to review, adjust, or interrupt as SharePoint executes.
Teach AI how your team works: Capture shared skills and context at the site level so one person can encode standards and everyone benefits. Skills help ensure consistent outputs, applying the same rules regardless of who asks or when.
From content chaos to Copilot ready: SharePoint keeps content structured, current, and governed with automated metadata tagging and proactive site health monitoring, so Copilot and agent experiences across Microsoft 365 are more relevant and reliable.

A modern, intuitive experience

We continue to invest in the fundamentals — fresh, clean, consumer-grade experiences that make content easier to find, author, and act on.

New SharePoint experience (rolling out now): A visual refresh and simpler navigation oriented around three core jobs: discovering what’s new, publishing content, and building solutions. Includes new front doors like Discover, Publish, and Build plus a new app bar that makes it faster to move across SharePoint and get back to the content you need.
Refreshed document libraries: A modernized UX with built-in AI actions and forms for file intake, bringing insights, actions, and collection into the library experience.
Page authoring and news publication: Best-in-class web authoring with flex sections, editorial cards, design ideas, motion, fine-grained image controls, and hero carousels. Viva Connections dashboards are now available on all SharePoint sites, with a new news feed that’s both user-personalized and tenant-programmable.

Strengthened governance and trust

Scaling AI on content only works if the content layer is governed and secure. This past year we delivered significant advances across governance, lifecycle, and data protection.

Copilot-ready content governance: SharePoint Advanced Management (SAM) delivers permission state reports to detect overshared sites and content, and Restricted Content Discovery lets admins exclude sites that aren’t ready for Copilot.
Content lifecycle management: SAM’s Inactive Sites Policy and Ownership Policy identify stale or unmanaged sites and drive remediation at scale.
Unified data protection with Microsoft Purview: Dynamic watermarking and broader label support extend protection across content types.
Records management in Purview: Multi-stage disposition through retention labels (up to five stages) enables multiphase review, relabeling, extension, and defensible deletion across Microsoft 365.

Content management and industry solutions at scale

As content management needs grow, customers want a single solution that blends secure collaboration with records, compliance, and line-of-business content, built for how specific industries and roles operate. SharePoint and OneDrive provide a flexible, governed foundation for regulated and high-volume content processes.

Governance by default: Metadata, retention, sensitivity labels, and permissions stay with content, supporting audit-ready control for regulated industries like financial services, healthcare, and the public sector.
Role-based experiences: Build repeatable journeys for HR, legal, and operations, from onboarding and case files to contract review, approvals, and publishing.
Secure internal and external collaboration: Enable controlled sharing for customer onboarding, vendor management, and partner workflows while maintaining policy enforcement and admin visibility.
AI-ready content: Keep information organized and trusted so Copilot and agents can deliver more relevant, permission-aware answers and next actions, especially for high-stakes roles working with sensitive content.
Connected with Microsoft 365 apps: Enter and update SharePoint metadata directly from Word; request and sign documents with eSignature from Word and PDFs in SharePoint; use AI-powered document assembly to generate compliant Word documents from approved templates; and rely on a single “hero link” per file that controls all access — no more juggling multiple sharing links.

Learn more about SharePoint, OneDrive, and Microsoft 365 Copilot

We remain committed to making content governed, intelligent, and AI-ready — so every document in your organization can become knowledge that moves work forward.

Start using Microsoft 365 Copilot today. Visit Microsoft365.com/copilot or download the Microsoft 365 Copilot app.
Learn about Microsoft SharePoint: https://www.microsoft.com/en-us/microsoft-365/sharepoint/
Learn about SharePoint’s latest AI capabilities: https://aka.ms/SharePointAI
Read more about 2026 Gartner® Magic Quadrant™ for Document Management: https://aka.ms/2026GartnerDocMgmtMQReport

Gartner, Magic Quadrant for Document Management, Tim Nelms, Jed Cawthorne, Rachel O’Farrel, Marko Sillanpaa, Stephen Emmott, April 28, 2026.

Gartner does not endorse any vendor, product or service depicted in its research publications and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s Research & Advisory organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

Gartner and Magic Quadrant are trademarks of Gartner, Inc., and/or its affiliates.

*This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document. The Gartner document is available upon request here.

SharePoint Showcase: AI-Forward Content Creation & Curation for the Modern Intranet

sophiapeng — Thu, 30 Apr 2026 15:00:00 GMT

More than 2,700 Microsoft 365 customers joined us at the Microsoft 365 Community Conference in Orlando to learn what’s new across Microsoft 365.

In one of our sessions, AI‑Forward Content Creation & Curation for the Modern Intranet, we shared how SharePoint is evolving from a place where employees find information, to a platform that helps teams create and keep it current. New AI capabilities now in public preview can generate and edit pages from natural language, helping you move from an idea to structured, publish-ready content faster.

Because SharePoint content helps ground Microsoft 365 Copilot and agents, quality and consistency matter. Below, we’ll walk through the AI features across two areas: creation (drafting and visual storytelling) and curation (keeping your intranet accurate, relevant, and trustworthy over time).

AI in SharePoint: An overview - Microsoft Support

Create and edit pages with AI

First up: creating and refining pages directly in SharePoint.

You can engage with SharePoint’s AI capabilities from multiple entry points: select the floating action button in the lower right corner of a site, start from the template gallery, create new pages directly from a site, or navigate to the Publish tab to update recently created pages.

Once in Edit mode, AI becomes your coauthor—you can use chat to make page edits like adding, moving, updating, and formatting your content for you. Describe what the page should include, and SharePoint can generate a structured first draft.

This experience is intentionally iterative: you can switch back and forth between traditional page building (choosing layouts, adding web parts, and fine-tuning design) and AI-assisted authoring (drafting, rewriting, summarizing, or restructuring) until the page looks and reads exactly the way you want.

Visual storytelling with charts

Communicating clearly often means communicating visually. With AI‑generated charts in SharePoint, authors can describe what they need in plain language and add rich, interactive charts directly to a page.

Charts can be grounded in existing documents and refined through multi‑turn interaction, helping teams turn complex information into content that’s easier to understand and act on, without requiring design expertise.

Improve your site

Creation is only half the story. AI in SharePoint goes further—delivering intelligent, automated content curation that helps site owners continuously maintain intranet quality at scale with minimal manual effort. Embedded directly into the SharePoint experience, “Improve your site” leverages user behavior, search insights, and page analytics to surface targeted, action‑oriented recommendations—with one‑click actions, bulk updates, and the ability to learn from user decisions over time.

Capabilities include:

Retiring low‑activity or outdated pages (individually or in bulk) to reduce clutter and improve content relevance and search quality
Identifying content gaps based on employee search intent and unresolved queries, with AI‑assisted content creation to fill them
Fixing broken links and navigation issues to remove friction and improve user experience
Enhancing content quality through recommendations to update, rewrite, or restructure pages for clarity, engagement, and accessibility
Improving site discoverability with suggestions for keywords, metadata, navigation, and featured content (e.g., search pinning and best bets)

With these insights available on demand, SharePoint helps ensure the content Copilot and agents reason over remains up to date, relevant, and aligned with how employees actually search and work—without introducing additional governance processes or tools.

Improve your SharePoint site with AI in SharePoint - Microsoft Support

Content Readiness Is the Foundation for Better AI Outcomes

AI capabilities in SharePoint will continue to advance, but content quality, structure, freshness, and governance remain the foundation of effective AI experiences. By making it easier to both create and curate content, SharePoint helps organizations strengthen content trust today while enriching AI experiences and Work IQ across Microsoft 365.

The result is higher quality answers, better decision making, and greater productivity, for both people and the AI systems that rely on SharePoint content.

Learn More

Content creation with AI in SharePoint

Solutions for document-centric business processes - Portal Systems - SharePoint Partner Showcase

VesaJuvonen — Wed, 29 Apr 2026 08:14:13 GMT

We are excited to share a new episode on our partner showcase series focused on SharePoint in Microsoft 365. In this brief discussion Patrick Carl from Portal Systems AG join Vesa Juvonen from Microsoft to showcase different features and capabilities they've built for Microsoft 365 and SharePoint using SharePoint Framework (SPFx).

Portal Systems AG is an independent software manufacturer specializing in Enterprise Content Management (ECM) and software solutions based on Microsoft 365 and SharePoint. With many years of experience in the ECM environment, the company offers its 350-plus customers innovative, standardized solutions for document, contract and quality management, as well as incoming invoice processing, under the Shareflex brand.

Portal Systems is fully focused on the cloud and Microsoft 365, leveraging the advantages of the modern platform to provide efficient and secure information management. Its customer base ranges from start-ups and medium-sized companies to international corporations operating in various industries, including manufacturing, services, finance, and healthcare.

Shareflex provides comprehensive business applications that are highly user-friendly and easy to use, with pre-built process logic. Built on SharePoint, these solutions are designed for document-centric business processes. Shareflex applications can be used within departments and/or across the entire organisation, and they can be adapted to individual business requirements at any time.

Shareflex and the Microsoft 365 tools work ‘hand in hand’. Shareflex product management takes great care to ensure that the functionalities of both systems complement each other seamlessly. This allows us to focus entirely on providing all the functions and tools required for comprehensive business applications via Shareflex. At the same time, all Shareflex users have immediate access to new Microsoft 365 features.

See a live demo and further details from the following video.

Find out more about Portal Systems from following resources:

Microsoft SharePoint
SharePoint 25th anniversary announcements - new AI features and more
SharePoint help & learning
Intelligent intranet overview
SharePoint Framework provides a secure, modern way to build custom and AI-enhanced experiences in SharePoint and Microsoft 365.
SharePoint Embedded enables building solutions outside of Microsoft 365 with a custom user interface, but continues storing files in SharePoint.
Microsoft Community Learning YouTube channel for videos and guidance

AI Skills Are Now in Public Preview: Teaching AI in SharePoint What to Know and How to Act

Zach_Rosenfield — Tue, 21 Apr 2026 14:30:00 GMT

In March, we shared our vision for AI in SharePoint: We’re transforming how teams build solutions, publish content, and organize information using AI. With AI in SharePoint, you start with intent, describe it in natural language, and move directly to working solutions that reflect how your business actually operates. It is a multi‑turn, collaborative experience that spans site, page, list, and library creation, configuration, and consumption.

Thousands of organizations have joined the public preview, and we are excited to co-develop with our customers as they use AI to transform every step of the content lifecycle. During this preview, customers have shared a clear feedback theme with us: They need AI in SharePoint to be even more aware of how their organizations operate – the norms, processes, and content preferences that are essential for how work gets done.

Today at the Microsoft 365 Community Conference, we’re announcing how we are addressing this customer feedback. Now you can teach AI in SharePoint about:

What to Know: Ask AI in SharePoint to remember something, and it will use a context file in the site to remember the norms and procedures for that site.
How to Act: Ask AI in SharePoint to store a repeatable process and it will create a skill that can be reused by team members.
What to Produce: Ask AI in SharePoint to create content and it will generate Word, PowerPoint, or Excel files and can also generate custom reports & dashboards aligned to the content preferences of your organization.

These capabilities roll out over the next couple of weeks for all opted-in public preview tenants and sites.

Teaching AI in SharePoint what to know about a site

Now, you can give SharePoint context it can remember across future sessions. Simply prompt it in chat to remember a shared rule or preference such as: "Remember that our team color is purple” or “avoid the use of aspirational language or marketing jargon.”

SharePoint saves context for preferences and rules, then applies it across the team

SharePoint saves that context at the site level, allowing it to operate with that information in mind for anyone who visits the site. When another team member uses SharePoint’s AI capabilities, such as generating content, it applies that shared context automatically, for instance by prioritizing purple in the color palette.

SharePoint’s ability to remember site context is rolling out over the next two weeks –to all AI in SharePoint public preview tenants. Learn more on how to get started.

Teaching AI in SharePoint how to act

Skills go beyond single pieces of context and enable you to define multi-step, repeatable shortcuts that reflect the processes of your team. They enable you to carry out work in the way your team expects. For example:

Generating quarterly reports from business data: A finance team can create skills to generate a quarterly report from data stored in the site.
Drafting proposals using past content: A sales team can create skills that define the structure of proposals and how it should be assembled from past proposals and product documentation. Sales team members can then generate the proposal as a Word document.
Creating a project tracker list based on team standards: A project team can create a skill to define how a project tracker should be organized, including required columns, column types, and allowed values for fields. Team members can then generate a list that follows those standards automatically.
Organizing content based on information architecture: A content management team can create a skill to apply corporate taxonomy when assigning metadata, renaming files, or organizing content into the appropriate structure.

To create skills for SharePoint, you just prompt it in chat to define a specialized capability.

Create skills for detailed, multi-step tasks to get repeatable outcomes

Anyone working on the site can invoke the site’s skills, so outputs are repeatable across the whole team. You can learn more about generating skills in this detailed help article.

Skills are now available to all AI in SharePoint public preview tenants. No additional setup is required. Learn more on how to get started.

What to produce: Generating content aligned to your preferences

Most real content workflows don’t end with a chat session – they end when the deliverable is produced. Now, new content generation tools enable AI in SharePoint to complete content workflows.

You can prompt SharePoint directly to generate files – Word, Excel, PowerPoint – as well as structured artifacts — reports, visualizations, interactive summaries — without any code. Ask SharePoint to generate a quarterly report, turn results into a press release, or draft a proposal based on past content, and it produces a live, interactive output you can act on without leaving SharePoint.

Teammates can leverage skills others have previously saved to the site and build structured, interactive artifacts, like reports

And because you can save the creation of that output as a skill, you get consistency over time. Ask SharePoint to generate your weekly report once, save that process as a skill, and every time it produces the same structured output the same way that your whole team can rely on.

Ask SharePoint to create documents from files saved on your site

This is what context, skills, and content generation produce together: AI in SharePoint that applies your organization's standards consistently and generates useful outputs on demand. This foundation of trusted, well‑structured content also helps power better responses from Copilot and agents across Microsoft 365, enabling more effective end‑to‑end workflows through Work IQ.

AI-driven content generation starts rolling out to public preview in late April through May.

How it works: Using open markdown files

This approach to shared context, skills, and content generation reflects an emerging industry pattern for AI systems: separating what AI needs to know from how it should act and what it needs to produce and applying it all consistently across workflows.

Context and skills are saved as plain-text Markdown (.md) files in the all-new Agent Assets library in the site, so they are versioned, governed, and editable by the right people on the team. SharePoint and OneDrive now support native viewing and editing of Markdown files directly in document libraries, allowing teams to open, update, and refine these shared capabilities in the browser without relying on developer tools.

SharePoint and OneDrive’s native markdown file editor

Updates to context and skills can happen naturally through the chat experience as you work. Just prompt SharePoint to make a change, and it applies that update directly behind the scenes. While it’s never required for users to visit the markdown files directly, they are there as a simple way for anyone on the team to see the know-how that might otherwise live in one person’s head. Now, the whole team can share, review, and improve it over time.

Become an AI in SharePoint champion

Ever since SharePoint’s early days, people have been a hero to their coworkers by configuring SharePoint to best fit their team’s business needs. Today’s announcements are the next generation of this heritage – and it’s never been easier to become a SharePoint champion for your team.

AI in SharePoint is available now in opt‑in preview for users with a Microsoft 365 Copilot license. Try the preview today: https://aka.ms/SPAIoptin

Join us for more AI in SharePoint deep dives this week at the Microsoft 365 Community Conference in Orlando:

Meet AI in SharePoint (2:45-3:30 pm ET on Tuesday, April 21)
AI in SharePoint: From Content Chaos to Clarity and Impact. Get Copilot Ready! (11:15 am - noon ET on Wednesday, April 22)
Using SharePoint AI to Solve Business Processes (1:30-2:15 pm ET on Wednesday, April 22)
Microsoft Lists – Organize, Automate, and Act with AI (9-9:45 am ET on Thursday, April 23)
SharePoint: AI-Forward Content Creation & Curation for the Modern Intranet (10-10:45 am ET on Thursday, April 23)

Learn more about skills as part of AI in SharePoint

Building a modern digital workplace on Microsoft 365 - WebVine - SharePoint Partner Showcase

VesaJuvonen — Mon, 27 Apr 2026 20:58:20 GMT

We are excited to share a new episode on our partner showcase series focused on SharePoint in Microsoft 365. In this brief discussion Chloe Dervin and James Dellow from WebVine join Vesa Juvonen from Microsoft to showcase different features and capabilities they've built for Microsoft 365 and SharePoint using SharePoint Framework (SPFx).

WebVine is a Microsoft partner specializing in modern intranets, information management and digital workplace solutions built on Microsoft 365. With products like Injio Intranet and Injio Docs, WebVine helps organizations connect people, manage information effectively and enable practical AI experiences across the digital workplace.

Injio Intranet

Injio Intranet is WebVine’s modern intranet solution built on Microsoft 365, designed to help organizations connect people, communicate effectively, and find information with ease. Delivered on SharePoint Online, Injio provides a structured, branded digital workplace that supports consistent information architecture, strong governance, and ongoing adoption.

Injio Docs

Injio Docs is WebVine’s controlled document management solution built on Microsoft 365, designed to help organizations manage policies, procedures, and critical documents with confidence. Built on SharePoint Online, Injio Docs provides structured governance, version control, and automated workflows to support compliance and consistent information management across the organization.

See a live demo and further details from the following video.

Find out more about WebVine from following resources:

Microsoft SharePoint
SharePoint 25th anniversary announcements - new AI features and more
SharePoint help & learning
Intelligent intranet overview
SharePoint Framework provides a secure, modern way to build custom and AI-enhanced experiences in SharePoint and Microsoft 365.
SharePoint Embedded enables building solutions outside of Microsoft 365 with a custom user interface, but continues storing files in SharePoint.
Microsoft Community Learning YouTube channel for videos and guidance

Board and executive meeting management - Pervasent - SharePoint Partner Showcase

VesaJuvonen — Mon, 27 Apr 2026 20:59:23 GMT

We are excited to share a new episode on our partner showcase series focused on SharePoint in Microsoft 365. In this brief discussion Nicklas Pernblad (CTO) from Pervasent, join Vesa Juvonen from Microsoft to showcase how Pervasent has created really polished and advance solution for board and executive meeting management using SharePoint Framework (SPFx).

Founded in 2008, Pervasent offers Microsoft 365-based board solutions to secure and streamline the preparation and distribution of materials for board and executive meetings. Today, Pervasent's Board Papers and Team Papers solutions are used by organizations ranging from small nonprofits to some of the world's largest financial and healthcare institutions in over 35 countries. Leveraging the safety and reliability provided by Microsoft 365, Pervasent's solutions have been approved for use by government agencies requiring the strictest security for their sensitive meeting materials.

Pervasent's SharePoint-based Board Papers and Teams-based Team Papers board solutions are deployed in an organization’s Microsoft 365 tenancy and leverage all the security and user management tools provided by Microsoft 365. A simple browser interface lets meeting organizers quickly assemble meeting agendas and documents using a flexible set of drag and drop, form and datasheet features. Organizers can cut the time required to prepare for board and executive meetings in half.

Native Board Papers and Team Papers apps installed on board members and meeting participants' PCs, tablets and phones offer a friendly book-like interface for reviewing and marking up documents, online or offline, and are designed for users that may not be comfortable with technology. In the app, meeting participants add and share notes, electronically sign pages, and cast votes with one or two clicks. Copilot integration lets participants query meeting documents. Participants come to meetings prepared, and that means shorter and more effective meetings.

See a live demo and further details from the following video.

Find out more about Pervasent from following resources:

Microsoft 365 and SharePoint provide a great out of the box features, which can be extended and adjusted based on the user experience objectives using no-code, low-code, and pro-code options. This flexibility enables customers to configure and build unique and powerful experiences at Microsoft 365 for corporate communications, employee experiences and business processes.

Microsoft SharePoint
SharePoint 25th anniversary live stream - new AI features and more
SharePoint help & learning
Intelligent intranet overview
SharePoint Framework provides a secure, modern way to build custom and AI-enhanced experiences in SharePoint and Microsoft 365.
SharePoint Embedded enables building solutions outside of Microsoft 365 with a custom user interface, but continue storing files in SharePoint.
Microsoft Community Learning YouTube channel for videos and guidance

Do you have offering for the SharePoint which end users can use and you would be interested in sharing your story with the ecosystem? Let us highlight your solution(s). We welcome all kinds of solutions which highlight the art of possible with SharePoint. Please fill in the following form to get us connected with you and we’ll get back to you on planning the right model together – https://aka.ms/sharepoint/partner/showcase.

SharePoint Showcase: How SharePoint uses AI to strengthen Work IQ’s data layer

John_Mighell — Tue, 31 Mar 2026 15:00:00 GMT

A recently published whitepaper from Omdia, “Expanding Your Knowledge with Microsoft’s AI in SharePoint” highlights a consistent conclusion. AI performance depends on content readiness which underscores the importance of content quality, structure, freshness, and governance to shape the reliability of AI outputs.

As a load-bearing structural component of Work IQ’s data layer, SharePoint serves as a primary knowledge platform across many organizations. With over a billion users each year, SharePoint is also the number 1 grounding source for Microsoft 365 Copilot and agents.

Consequently, the AI capabilities currently available inside SharePoint –which support how content is created, structured, governed, and discovered –significantly influence the quality of the Data layer within Work IQ as the “brain” behind Copilot.

This month’s Showcase offers four AI capabilities in SharePoint that help strengthen how Copilot and agents reason over enterprise knowledge. Please note, there are some prerequisites that need to met which are summarized on MS Learn, HERE.

Now let’s dive into the four capabilities, including instructions on how to access and steps to optimize usage.

Content management practices that improve AI outcomes

AI performance reflects the quality of the information it uses; accurate, structured, and current content leads to reliable results.

Omdia’s whitepaper points to common patterns across enterprises which include:

Diffusion of content spreads across sites and libraries.
Multiple versions of documents exist.
Link degradation and diminished relevance of pages over time.

These conditions affect how AI surfaces answers because AI reasons over content as stored.

AI in SharePoint evaluates content quality across sites and libraries. It surfaces improvement recommendations for site owners and content managers with an emphasis on actions that raise content clarity and usability.

Examples may include identifying pages with low engagement, highlighting broken links, and surfacing gaps where users search for information. AI also prompts content refresh actions when guidance no longer reflects current needs.

This capability operates directly within SharePoint experiences that teams already use, and supports ongoing readiness without introducing separate review cycles or tooling.

Action to take

Select high impact sites such as HR, Legal, or IT guidance.
Within a site, choose the floating button and select Improve this site.
Review AI-driven recommendations for stale content, content gaps, and broken links.
Update, consolidate, and refresh content based on those signals.

Learn more: SharePoint Advanced Management overview - SharePoint in Microsoft 365 | Microsoft Learn

Metadata extraction that improves AI responses

Metadata provides essential signals for AI reasoning. In this scenario we define metadata as structured information that enables AI systems to understand meaning, relationships, and context.

While many SharePoint libraries contain valuable documents, in the past, tagging documents with metadata was a manual task resulting in inconsistent tagging across libraries. Furthermore, inconsistent structure across high-value content (e.g., contracts, policies, and technical documentation) can adversely affect precision for search, filtering, and AI responses.

AI in SharePoint helps address metadata gaps. It can suggest metadata columns based on document patterns, extract and populate values directly from file content, as well as infer additional details using context across the library. Once applied, metadata supports accurate filtering, grouping, and discovery – improving how Copilot and agents interpret relevance and scope.

As a result, manual effort for content owners is greatly reduced while simultaneously increasing consistency at scale. Over time, structured metadata strengthens confidence in AI-generated summaries and answers.

Action to take

Identify one library with high business value.
Within the library, choose the floating button and select Add autofill columns.
Ask SharePoint to create columns for the metadata you want AI to extract.
Review results and refine as needed.

Learn more about metadata and response quality in the October, SharePoint Showcase.

Admin agent support for content cleanup and governance

Governance plays an important role in AI outcomes; content lifecycle, storage usage, and permissions all influence what AI surfaces.

The SharePoint Admin Agent applies generative AI to SharePoint Advanced Management insights. It enables administrators to ask natural language questions about site lifecycle, storage patterns, and permissions exposure.

The agent analyzes reports regarding inactivity, storage usage, and permissions distribution and then summarizes findings along with sharing recommended actions. This approach helps administrators focus attention on sites that affect risk and efficiency.

Examples include identifying inactive sites with large storage footprints, surfacing ownerless sites, and highlighting broad access patterns. These insights support informed cleanup and governance planning.

As such, cleaner and well- governed environments improve AI grounding. Permissions accuracy ensures responses align with access boundaries and reduced duplication improves signal quality for AI reasoning.

The Admin Agent supports a human review model. It’s recommended that administrators evaluate insights and determine next steps which is in keeping with common responsible AI practices.

Action to take

Use the SharePoint Admin Agent to review inactive and storage heavy sites.
Prioritize cleanup and ownership alignment.
Strengthen permissions governance for high visibility content.

Learn more: SharePoint Admin Agent overview - SharePoint in Microsoft 365 | Microsoft Learn

Practical improvements in document libraries and content organization

AI capabilities in SharePoint support everyday work inside document libraries with an emphasis on structure, clarity, and usability.

Within libraries, AI is ready to help organize files using metadata-driven views and groupings. In addition, new content is classified on a consistent basis as it arrives. And, it can enable automation tied to content changes.

Examples include triggering review workflows when documents update and surfacing grouped views based on inferred attributes. These features help reduce friction for users navigating large collections.

At the site level, AI surfaces improvement suggestions based on usage patterns and can identify areas where users search for information. These insights are then leveraged to recommend content updates or new pages that align with observed needs.

Continuous improvement of the knowledge platform in response to real usage signals helps evolve the content and improve the structure over time. As a result, not only are AI outcomes strengthened within familiar SharePoint experiences, but daily productivity is improved.

Action to take

Review frequently used document libraries.
Apply metadata-based views and groupings.
Use AI recommendations to refine site structure and content placement.

Learn more: Create document library with AI - SharePoint in Microsoft 365 | Microsoft Learn

In closing

Teams that invest in content readiness will see strategic advantage in the long run as they will have strengthened content trust, alongside improved AI accuracy, higher productivity, and decision quality across Microsoft 365.

Looking ahead, the Microsoft 365 Conference (April 21-23, Orlando, Florida) includes several sessions which dive into the latest innovations coming in SharePoint including latest AI capabilities and best practices around libraries and metadata management. You can find out more about the conference via this blog post or register for the conference HERE.

Recommended sessions:

From Chaos to AI-Ready in 30 Days: Meet the SharePoint Admin Agent, Grounded by SAM (Tuesday, 11:30 AM – 12:15 PM EST)
Meet AI in SharePoint (Tuesday, 2:45-3:30 PM EST)
AI in SharePoint: From Content Chaos to Clarity and Impact. Get Copilot Ready (Wednesday, 11:15 AM – 12:00 PM EST)
The Future of SharePoint: AI Ready to Discover, Publish and Build (Wednesday, 1:30 – 2:15 PM EST)
Using SharePoint AI to Solve Business Processes (Wednesday, 1:30 – 2:15 PM EST)
SharePoint: AI‑Forward Content Creation & Curation for the Modern Intranet (Thursday, 10:00 – 10:45 AM EST)

Announcing the winners of the SharePoint Hackathon 2026

VesaJuvonen — Thu, 26 Mar 2026 03:28:36 GMT

We are excited to announce the winners of the SharePoint Hackathon 2026. We had a total of 125 submissions on this hackathon by customers and partners. It was a great pleasure to review the submissions during the past week. Thanks you all for being part of the hackathon 🙏

SharePoint Hackathon was a two week long online event with 6 live streams. Attendee had an option to participate to submit video showcasing their creation built with SharePoint. We had six different official submission categories, and many submissions were valid for numerous categories. Judging was performed by the feature owners from Microsoft on the specific categories.

Award ceremony for the hackathon was live streamed in YouTube on Wednesday 26^th of March.

You can watch the recording of the award ceremony from the Microsoft Community Learning YouTube channel.

Nominees and winners in categories

Most beautiful Intranet home page

Recognizes a SharePoint site with outstanding visual design, branding, layout, and usability that delivers a polished and engaging user experience.

Winner in this category was "Digital for Future" for the best SharePoint design category by Carlo Bresolin & Matteo Tomasulo 🥇