Forum Discussion
What happens when Forms owner leaves the company?
My understanding is, as of right now, the form is owned by that user and there is no way to move it to another user. Once the account is deleted so is the form. In this case the user can download the results for history. There is an option in the form sharing that can give a link to recreate the form from a template (Share As a Template).
Form Sharing
You can then use this link to recreate the form in a Group or on a SharePoint site. If you do this the new form link will need to be communicated, but the original will be deleted when the account is deleted. I mentioned this to the forms team as a missing Admin feature, not sure where they are at with allowing Admins to move/reassign ownership of a form. Hope this helps.
You can transfer individually owned forms to Group forms now.
KevinCrossman wrote:You can transfer individually owned forms to Group forms now.
Thanks.
If I'm also the owner of the group with other team members and then I leave the company and have my account deleted would the Group be lost taking the form with it?
Groups with no owners do not go away - unless your tenant has (optional/non-default) Office 365 Groups lifecycle rules in place (e.g. owners must opt-in to keep groups active every six months).
Hello KevinCrossman,
So this is still in case you have active group lifecycle partial solution. And if Form disappear, there is still need to restore whole group. Still for me something that will play better role is admin option to transfer ownership to somebody else.
P.
Transfer to a group: if the group somehow goes away, you're screwed
Transfer to another person: if that person somehow goes away, you're screwed
I don't understand what your objection is. Either way, the form could go poof. Groups are inherently more stable than individual users / employees in a tenant.
