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With Microsoft Form’s new ownership transfer feature, you can now move a form you’ve created to Group forms so that all members of your group also become “owners” and have full editing capabilities. Your newly transferred form will also inherit all the features of a group form, such as its responses stored in the SharePoint site of the group, the ability to share the form in your group’s Team channel, etc.

 

To transfer ownership of a form and share it with a group, go to My forms and click on More form actions (…) on the top right corner of your form. Select “Move”, and then select the group you want to transfer to, then confirm the move.

 

Ownership transfer MVP1.gif

 

 

After the transfer completes, the moved form is still active, and you can click Open in Excel in the Responses tab of your form and review your responses.

 

 

I can transfer ownership of a form to one of my groups. Can I perform the reverse and transfer ownership of a group form to myself?

The ownership of a form can be transferred from an individual to a group, but not the other way around.

 

Can I transfer a form that is shared with me to a group I belong to?

You can only transfer ownership of a form to a group you belong to if you’re the original owner of that form. You may not transfer the ownership of form that is shared with you.

 

I transferred the ownership of my form to a group and want to download responses to an Excel file. How do I do this?

When you click on “Open in Excel” in the Responses tab, a workbook with your responses will open in Excel Online. You can also find this Excel workbook in the Document folder of your group’s SharePoint site.

 

Where is the Excel workbook with my responses stored and can I move it?

The Excel workbook with responses is stored in the Document folder of your group’s SharePoint site. We recommend you don’t move it as new responses coming in won’t be recorded within that workbook.

 

18 Comments
Contributor

Excellent, Thank you for the Move feature 😊😊😊

 


 

>You can also find this Excel workbook in the Document folder of your group’s SharePoint site.

This should say the "Documents library" not "Document folder". Folks from Microsoft should use the correct terms.

Frequent Visitor

I transferred ownership to a distribution group instead of an actual user, or maybe to a team. How do I do the move? 

Microsoft

Hi @Stephanie Davis, please check out the page in help document on how you can the move. Thanks!

https://support.office.com/en-us/article/transfer-ownership-of-your-form-921a6361-a4e5-44ea-bce9-c4e...

 

 

Contributor

Great feature! Would it be possible to Transfer an individual's Form to Group AFTER the individual left the company? Typical scenario is that Business Users build forms and send it to their teams. Often, these users build individual forms, not Group forms. When this user leaves company and their O 365 account is shut down, there is no way to recover the Form. 

Occasional Visitor
How do we move a Form from one Group to another Group?

@humtech it doesn't look like that's possible right now.

Microsoft

@kiran bellala thanks for the question. What you described is an admin feature that is being worked on. Please stay tuned.

Occasional Visitor

It would be incredibly helpful to be able to copy forms from one group to another. I used to have an individual form that I would make a copy of for each project where it's needed, then transfer the copied form to the relevant project group, then when this feature was released I moved my master copy of the form into a group, and now I can't make new copies for each project anymore as new copies of the form are all created in the same group that the original form is in.

Visitor

Looks like this function has been removed? When I click on the three dots I have "Copy" and "Trash" but no "Move".

Microsoft

Hi @mfrench  thanks for your comment. This function shouldn't be removed. Could you please share your information with the group (FormsTriage@microsoft.com)? Our engineer team can take a look. 

Visitor

@ Si Meng. Thanks for the response. Tried to e-mail them but got this bounceback error: "The groups only accept messages from people in their organization or on their allowed senders list, and your email address isn't on the lists."

Established Member

When I click the Move button, the list of groups isn't complete, even after clicking the "More" link.  I am the original owner of the form and the owner of the Office 365 Group that I am wanting to move the form to, but the group doesn't show up in the list.

 

UPDATE:

I found one difference between the group I wanted to transfer the form to, and the groups listed when I try to actually move the form.  For the other groups, I was listed as both an Owner and a Member of the group.   For the group I wanted to move the form to, I was only listed as an Owner.

 

So I added myself as a Member to the group in addition to my role as the group owner and after a few minutes the group did show up and I was able to move the ownership of the Form. 

Occasional Visitor

Is there any way to reverse a move to a group? What happens if I move a form to the wrong group?

Pretty sure that move is a) a one-way transfer (from personal to group) and b) it's final resting place, because you can't move from one group to another.

Microsoft

Hi @mfrench, sorry about that. Please feel free to send the email to me instead (simeng@microsoft.com), I'll forward it to the distribution list. 

Microsoft

Hi @catbmbo, thanks for reaching out. For now the move is one direction from person to group, like @Kevin Crossman mentioned. We're aware of the issues as you stated, and it's in our backlog to improve the experience. 

Visitor

@Si Meng Just checked and now I have the "Move" function. Weird. But all good now, I guess.