Forum Discussion
Microsoft forms - How can I add multiple recipients to get notifications once a form is completed?
MichelleArellano you'd need to do this with a flow in Power Automate. With that you can send out the responses the user made to each question to any number of recipients by email, store the response in a SharePoint list (we ALWAYS do this at my company), send the responder a "thank you" confirmation message with their answers (again we always do this as it shows we have received it and are working on it). You just can't do all this within Forms itself. Let me know if you'd like screenshots of how a flow flow to do this is constructed.
Rob
Los Gallardos
Microsoft Power Automate Community Super Use
RobElliott I'd like to see those screenshots, Rob. Thanks!
Mike_Dugo, Kristin_Eck_1966 Kim_Sofo sorry for the delay in responding - work intruded. A very simple example for sending the responses to a form to multiple people is shown below. The trigger is When a new Forms response is submitted and the first action always then Get response details. You can add losts of other actions but I've just added a Send an email (v2) action and added the multiple people that need to be informed about the new response.
Rob
Los Gallardos
Microsoft Power Automate Community Super UserRobElliott is there a step by step process to follow when adding multiple email recipients you wish to receive Microsoft Form responses please?
Thank you
Andy_Hallam if you scroll back up about 3 or 4 posts you'll see I've given screenshots of how to do this with a flow in Power Automate.
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Principal Consultant, SharePoint and Power Platform WSP UK (and classic 1967 Morris Traveller driver)
RobElliott For the "To" I am wanting to use dynamic content based on multiple email addresses that the user defines when filling out a MS Form. I have been unsuccessful with getting this to work thus far. Any suggestions?
Hi, thanks for this. But one question if I may. I am having difficulty completing the Response Id field. If I want to send an email to multiple people once an MS Form has been completed, where do I find this so I am able to input into the Response Id field? Thanks for your kind help.
KTAnderson1969 You don't complete the Response Id field, you click in the field and select Response Id that appears in the dynamic content box at the bottom right of the screen:
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
