Forum Discussion
Microsoft Forms - Help with forwarding
RobElliott I have a similar question.
I am an online teacher.
I need to create one universal form for teacher conferences. I want to open the form and fill it out while talking with the parent. I want to be able to enter the unique information and then parent email address for the completed form to out to.
The same form will be used multiple times. Each time it is completed for an individual parent, only that parent receives the completed form for them. I also receive a copy for my records. Each completed form must remain private for each parent.
I have seen other forms created where the person fills out a form, there are places where email can be inputted and a copy of the completed form goes to those email addresses. My intention is to have a place to input the parent's email address so a copy can go to that parent (parent) as well as to the creator (teacher).
I tried to follow the instructions you gave above but they didn't seem to work for my goals. If you any any other suggestions please let me know.
Below is the form I created but can't use since I can't figure out how to complete this process. Any suggestions? Am I using the right platform/application?
martazayas OK could you just let me know who is completing that form, is the parent or the teacher? Once I know that I can give you a solution.
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
RobElliott I am the teacher. I make the form. I want to open it and fill it out as I talk with parents. I want to input the parent's email address so when I finish completing the form it goes to the parent I was talking to.
I am so happy you responded. I've been dredging through the web for an answer and have no clue. But I see other people creating a form where there is a blank space that when you fill it out with an email address the completed form goes to that address.
I've seen where there can even be multiple blanks to be filled in with email addresses so that completed form can go to various people.
martazayas I think I can help you with this.
The first two steps of the Power Automate (PA) flow are the same as shown above:
- Step 1: Add "When a new reponse is submitted" from the FORMS connector. (Select your form.)
- Step 2: Add "Get response details" from the FORMS connector. (Select "ResponseID".)
The second step above is important, as it will gather all the form details and the form responses, and allow you to use that information in the flow's third step.
- Step 3: Add "Send an email (V2)" from the OUTLOOK connector.
Fill in the email details for Step 3:
- Enter your email address in the "To" field so you'll get a copy of the email for your records. Enter a semi-colon ( ; ) after your email address, and click the mouse cursor right after the semi-colon.
- Now, look for and select the link that reads, "Add dynamic content". It should appear below and to the right of the "To" textbox. This opens a new form that contains a list of all your form's questions, and other form properties such as the name of the person (respondent) who completed the form, the date and time it was submitted, etc..
- Under "Get response details", find your Parent Email question item in that list. Select that item to add the Parent email onto the TO line. Now when the form is submitted, the form will be sent to both your email and the parent's email.
- Complete the rest of the email (v2) form.
- Make sure you add the remaining form questions and corresponding question items to the BODY of your email message, otherwise you'll be sending a blank email. For example, you might type "Student Name: " and then add the student name question item beside or below that. In the same manner, continue adding the remaining questions until all your form questions are in the BODY of the email message. TIP: Be sure to add your own space between the text you type and the question item that represents the answer entered on your form.
- Be sure to click SAVE when you are finished. It's also a good to test your form and PA flow.
As the form creator/owner, the form responses will automatically be sent from your email account. You may also want to look under the advanced options to change other properties of the email, such as the email Importance. Unfortunately, the default importance of the email is set to "Low".
Hope that helps.
Here is a visual that might help.
Basically I want to write a question where I will input an email, and when the form is filled out by me it will be sent to the email I put in the blank.
