Forum Discussion
Anonymous responses on Office forms: is there any way to have their email or name?
Thank you so much!
Do you if there is any way to know who send the responses after we got them? I have a file full of "anonymous" and needed to understand where they came from :)
Thank you, once again!
Cian Allneranswer above is spot on.
Once you've collected the anonymous results, there's no way to track who submitted what.
If that were possible then someone could trick submitters into thinking the survey is anonymous, and then reverse engineer their ID to use for sinister gain.
If you want to ever cover your bases, might be worthwhile to add a text field for Name and/or Email.
Best wishes and good luck!
Cheers
Damien
Damien_Rosario Hi. Thanks for the confirmation & workaround to add a text field in the form. I thought about that, but then I was wondering, when adding a new text field in a form that has already been circulated, would it invalidate the form or change the link or even reset the num of responses to zero?
What are your thoughts plz
NitishMeetoo it would do none of those things and the form would continue to work as you designed it.
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Principal Consultant, SharePoint and Power Platform WSP Global (and classic 1967 Morris Traveller driver)Hi Rob_Elliott Thanks for the response. What would happen if a specific question is changed post sharing the link and response already received for that question.
Thanks,
I understand your point of you but is it then possible to add collect the name of the recipients or such in the option of "Only those with the link". A few of us were eager to try this out and now we are stuck with anonymous answers to a quiz and look very unprofessionalDamien_Rosario
Hi Hanan_Deyab
Hope you are well.
I would add a mandatory question asking for their name before they go into the rest of the questions. This way you can associate the answers to the individual.
Make this question the first in your form and make it required.When you look at the results, you can associate the name to the quiz details as it'll be one single line.
Hope that helps?
Cheers
Damien
Hello Damien_Rosario,
Is there any way to have a person submitting a form to submit it with their name or as anonymous?
Hi John Heck
Hopefully I understand right. The only ways I can think of to do this is to:
1. Set the form to Anonymous and put a field in for Provide your name so that users can choose to put their name in or not. You may even use branching using a Choice question to provide their name where Yes will show a name field and No will skip to the next relevant question.
2. Set your form to Only people in my organization can respond and tick Record name to capture the field (only available for people in your tenancy and does not allow for anonymous).
If you want the option to leave a name or to be anonymous, then go with option 1.
Let me know if I've misunderstood and I can clarify?
Cheers
Damien
Thank you for some really helpful answers.
I want a form I can share with our volunteers, i.e. they don't have an organisational email account but they do want to help us.
I want to capture who completes the form without forcing them to type in their email again and without risking them typing their address wrong.
But it seems if I make the form available to people outside the organisation I lose the option to automatically capture who they are.
I understand with data compliance we can't force people to provide an email. But these are people who we already have their email address, or we wouldn't have been able to send them the link to complete the form.
Can you see any way around this?
Thank you.
Guy
How would the person responding to the survey know if their name/email will be captured?
That option is only available when "Only people in my organisation can respond" in the settings is enabled and "Record name" is selected. Then they have to sign in to access the form, unlike an Anonymous form, though I don't think there is a visual clue saying exactly, record name is enabled.
- What if individuals are not within your organization but you need to have them complete a certification test to work in your system? I need to know who is completing the Forms questionnaire. Please help. Thanks.
