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Microsoft

Entering 2021, Microsoft Forms’ new features aim to streamline your experience of accessing, creating, and distributing forms. From text formatting, specific user sharing, and creating polls for form creators, to response downloads and immersive reader for form respondents, read on to learn about our latest updates.

Text Formatting in Forms

Bold, Italicize, or Underline Form TitleBold, Italicize, or Underline Form Title

Soon, you can bold, italicize, or underline words in Forms, allowing you to create forms that emphasize and differentiate content with hierarchy. When composing any text content in your form, you can format the text via the floating tool bar that appears when you highlight the text. Or, format your text using the known keyboard shortcuts: control/command + B/I/U.

 

With a quick click or shortcut, you can highlight or lowlight information without leaving the current interface. Starting rollout soon, this feature will be generally available by late January.

Bold, Italicize, or Underline Form Questions and Answer ChoicesBold, Italicize, or Underline Form Questions and Answer Choices

 

Specific User Sharing for Response Collection

With this feature, you can determine who within your organization is allowed to respond to a form or quiz you have created. Under the “Share” button, you can select “Specific people in my organization can respond” from the drop-down menu to activate this feature. Then, you can specify the particular individuals or groups by entering the individual or group email addresses.

Specific People Can Respond - DesktopSpecific People Can Respond - Desktop

 

This experience is just as intuitive on mobile, whether you are using the Office app or your mobile web browser. After tapping the paper airplane icon to share your phone, you will find the option to limit your respondent pool with “Specific people in my organization can respond.”

Specific People Can Respond - MobileSpecific People Can Respond - Mobile

 

Download or Print Your Form Response

Soon, you can enable form respondents—both internal and external to your organization—to save or print a copy of their answers to your form or quiz. To enable this feature, head to “Settings” at the top right corner of your forms page, and select “Allow receipt of responses after submission.”

 

After completing the form, respondents will have the option to save or print a PDF of the form with their filled-in answers on the “Thank You” page. This feature is rolling out and will reach all users by the end of this month.

Option to Print or Download Answers on Thank You pageOption to Print or Download Answers on Thank You page

 

Please note that selecting this setting still allows form respondents who are internal to your organization to ask for an email receipt of their form. For more information on this specific functionality, which was available since last January, please see our previous blog post.

 

New Forms Start Page Experience

If you have used Forms recently on either your desktop or mobile browser, you may have noticed that you land on a newly designed start page on Office.com. Whether you already access Forms from your sidebar on Office.com already, or you always visited forms.microsoft.com directly, you will experience this new interface as someone with an Enterprise, Business, Education, or Personal account.

Office.com Forms Start PageOffice.com Forms Start Page

Office.com Start Page - Mobile BrowserOffice.com Start Page - Mobile Browser

Right away, you can find your recently used forms. You can pin any of your forms for quick access under the “Pinned” tab. Under “Shared with me,” you’ll find all forms that have been shared with you as a collaborator. When you scroll to the bottom of the page, you can access group forms under the Microsoft 365 of which you are a part. Then, right above group forms, you can go to “All My Forms” to view a larger list of your forms. From there, you can find your deleted forms, as well as Copy, Move, and Delete any of your forms.

Move, Copy or Delete Forms under "All My Forms"Move, Copy or Delete Forms under "All My Forms"

 

Immersive Reader in Forms for Anonymous Users

Last year, we enabled immersive reader for students who are logged in to their Microsoft accounts to improve the readability and accessibility of Microsoft Forms on both desktop and mobile. Recently, we made Immersive Reader available to any respondents filling out a form, whether you are logged in to your Microsoft account or not. Simply click the “…” near the top of the form to enable Immersive Reader.

Immersive Reader in Forms for All RespondentsImmersive Reader in Forms for All Respondents

 

Increased Capacity for Polls in Other Microsoft 365 Apps

With Polls in Teams Meetings becoming available in late November, we wanted to help you leverage polls not just in meetings, but across Outlook, PowerPoint Live Presentations, and Teams chat and channels too. Now, you have additional capacity to use polls in other apps: an additional 200 beyond the current 200-form limit. In other words, polls you create starting in January 2021 will count towards the new limit of 200; however, polls made before the end of December are still counted in the original 200-form limit.

 

We hope you explore and use these latest updates. If you have additional questions on Forms surveys, quizzes, or polls, please visit our Support page. You can also watch @Mike Tholfsen's video on the Top 25 Tips for Microsoft Forms to strengthen your Forms' skills.

 

To provide feedback, please visit our Forms UserVoice site. You can also join discussions in the Microsoft Forms Tech Community and follow the Forms Blog to stay updated in the future.

9 Comments

Great enhancements to Forms!

Occasional Visitor

I like most of the changes but the new Start Page is awful. As an educator, I need to see my forms and be able to browse them, search in them. This new step is a step backwards and has put off me and my team from using more forms in our teaching and training. When will Forms become easy to manage and organise? So far, so bad. 

Unless I'm missing something, it looks like there's no way to copy or move old forms between groups.  The options are there for newly created forms, but for existing forms (prior to the 'upgrades') the options are:

Sherry_Amelse_0-1610579965399.png

 

This is a huge problem and I hope that either I'm wrong or it gets fixed.

@Sherry_Amelse  You can Copy/Move if you go to the "All My Forms" page (the link in the lower right under the Recent Forms display).

 

There's a feedback button on Forms home. I encourage you to use that to provide feedback on this feature (and others).

Occasional Visitor

And as usual the most important thing is forgotten, making folders to itemise the forms.

 

Putting the option (Are you sure you want to delete i.e. response...

 

Putting the Delete option the second, not the first.

 

Directly send to pdf and group claases...for teachers.

 

Making the search into the Responses more easy by arranging the names...

 

Allow the title number of words to be more flexible... not just a few words

 

Allow the options for the inseted pictures...

 

And more

Frequent Contributor

Thank you for continuing to develop Forms. Not much of a game changer in this set of updates, though. 

Frequent Contributor

Thays great and finally formatting. Your uservoice for forms is practically being ignored with not enoigh interaction/ feedback from Microsoft. 

 

Certain features like the file upload for anonymous form is still not fixed. 

 

People have been wanting a way to better organise forms without using search for even longer. 

 

Please also fix the use of links in text to have both a display name and the underlying link.  

 

I have always been a big supporter of this part of the Microsoft 365 family, 

I just want to see those common complaints fixed and to stop my people rushing off to purchase third party products because of it. As this leads to sprawl / potential loss of data. 

Thanks. 

Visitor

Hi all,

These are all good adds and updates in my view....

 

- We do need to have the ability to pass data into forms through URLs this has been requested for a while and over 3000 people have supported this since a few years back and still it is not here.

 

Jay

Occasional Visitor

Forms traffic still locked to US region? Or nah? Adding other features before this is resolved is pointless for many global users.