May 07 2020 08:47 AM
May 07 2020 08:47 AM
Hi trying to setup a booking system for customers attending a site.
Due to social distancing, we have to limit the number of spaces available and we have successfully manged to set this up using bookings . We have added a custom field of Car registration that must be provided at time of booking so we can validate entry quickly.
Does anyone know of a way that this can be extracted from bookings along with other booking information, so we can hand a list to the security guy at the gate for quick checks?
We have downloaded the TSV file but this dos not give custom field information.
Any help would be greatly appreciated.
May 08 2020 10:46 AM - edited May 11 2020 07:01 AM
Je suis dans le même bâteau. Je cherche à extraire un rapport qui inclue les champs personnalisés Celui-ci serait intégré dans notre CRM. merci!
May 09 2020 01:33 PM
Jul 27 2020 12:42 PM
Thanks @sagark92, this partially works but the feature is lacking built-in export of the configured custom fields. Getting a detailed page for each meeting/booking with the complete details is simply doesn't scale. You would need some OCR to transpose that to an Excel spreadsheet.
I have raised this issue in the User Vote community for this to become available and it has been pending moderator approval for multiple days.
They are sitting on this since they released the TSV export years ago.
Have you seen other ways to get access to these custom fields?
Nov 20 2020 12:12 PM
Jan 13 2021 08:38 AM
@topcat437 Thanks... I like your idea and doing it right now.
A couple of follow up questions if I may?
For us, changing the password and licencing seems to have made the booking calendar "disappear" from the admin portal, you can still get to it by a direct link, but no longer search for it, did you find that?
The data gets returned in "body" and is just a load of HTML, which is horrendous to search for the data and make it easily usable, did you find anything nice to help with that, or just pure hard work with substring() to save it in to variables?
Jan 17 2021 03:25 PM - edited Jan 17 2021 03:27 PMSolution
@AndyfF360 I was able to extract custom field data successfully using Power Automate so in case you have future needs. @Karine2411 , @sagark92 , @maynarp , @topcat437 , @Steve Prentice in case you are interested.
This flow runs nightly and extracts user data from events located in a custom account calendar (this account is being used by the Bookings app to schedule appointments) then creates a CSV file stored in a Shared Documents team library. Attached are the details of my solution.
Hope this helps!
Jan 18 2021 01:49 AM
@Kimberly_Huffman Hey Kimberly... thanks so much for taking the time to share, I'm sure there's lots of others that'll find that really useful. Interestingly enough that looks scarily similar to my Logic App! Great minds and all that. :) (Looks like we're doing exactly the same too, bookings for covid jabs for people like ASC)
I did find the need to do this:
Jan 18 2021 03:00 AM
@Kimberly_Huffman This is also a nice way to get Name (for example):
You can't do that easily in Designer view, but if you drop in to Code view you can use "\n" to look for the end of line and split by that.... I'm just updating my code to using that way to do it in the hope that if someone changes things around in the Booking form that it doesn't break it in the code here quite so much. (Previously I was splitting by <br>, but now I've gone for the html to text convert as you've done!)
Jan 18 2021 06:50 AM
We're also finding limits of the amount of data that the Events connector seems to export... we're trying to export a date range of 7 days, yet the data gets truncated after a couple of days... very frustrating.
Jan 18 2021 07:42 AM
@Steve Prentice I know! I feel your pain. It seems that it will only pull about 255 records with the Get Calendar events action. That's why I created multiple scopes with a defined date range that wouldn't exceed 255. Luckily, the array variable was able to hold them all and I didn't have to create multiple arrays.
Feb 08 2021 05:32 PM
Mar 08 2021 02:56 AM - edited Mar 08 2021 02:58 AM
Hey DashBois... Further up in the thread there's a post from topcat437 which outlines some pre-reqs, to paraphrase...
2. Get an admin to set the password for the Bookings calendar's email account
3. Assign Exchange license
Not sure that's in Kimberly's doc... It could be that you need to do that bit if you haven't already?
Mar 08 2021 06:16 AM