Forum Discussion
Shared Calendars added to Outlook 2016 not synced to Outlook on Mac
Hi Julia,
Do let us know please, this is driving us insane at UWC Dilijan. To be honest, the lack of interoperability of Outlook calendars is a serious drawback in an educational setting.
With many thanks,
Gabriel
MicrosoftHi all,
We're excited to announce that as of this morning, 100% of Office 365 users on Insiders Fast will have the shared calendar improvements. If you want to join Insiders Fast, you can follow the instructions here.
This is a big update that represents a major milestone for shared calendars in Outlook for Mac.
Below I've highlighted the ways it's improved for Outlook users:
- Simple, consistent sharing: You can now share your calendar from any Outlook client (Windows, Mac, Web, iOS, Android), and there's a simple set of calendar sharing permissions that are consistent across all Outlook clients. The invites that are sent out are the same format, no matter which client you send from as they are now generated by the Office 365 service rather than the clients themselves.
- Easy to accept: All Outlook clients also have an easy "Accept" button when you receive a calendar sharing invitation. This is a brand new feature for Mac!
- Shared calendars roam to every app: You will see the same calendars across all Outlooks as well. In the past, Mac was reading shared calendars from a local store rather than from the service, and with this update, Mac shows the same sahred calendars as you see in other Outlook applications.
- Free/busy in Mac: In the past, you were not able to view shared calendars unless you had full read permissions. With this update, you can open & view calendars where you have only free/busy permissions. It doesn't matter if you've been explicitly shared the calendars, or you are opening the calendar of another user in your organization where you have permissions via the default organization permissions.
- Secondary calendar sharing in Mac: As you were probably aware, in order to share a secondary calendar from Mac, you also had to share your primary calendar. This is also fixed with this update - you can share any calendar regardless of permissions on other calendars in your mailbox.
In addition to all the calendar sharing improvements above, there is some additional calendar goodness in this Mac update: such as the ability to add inline attachments to a calendar invite, create Teams meetings, or choose to prevent forwarding a meeting invite (already released in Windows & Web).
Feel free to direct-message me with any feedback!
--Julia
- This worked for us. Thanks!
I did a manual update to version Version 16.23.0 (19030902). Outlook is finally syncing the shared folders. Great job, thanks!
Good afternoon Julia,
When will these updates be available for those on the slow track?
Thank you!
Ryan
- Julia ForanHi Ryan,
It is released to 100% of Insiders Slow, starting in build 16.20.181202. Thanks, Julia, I am part of a large organization which just switched to 365 but we are also using the Outlook desktop client for Mac. I doubt we'll get approved to join the Insiders program. Any idea of a timeline for release to general public?
- Julia ForanHi, the rollout to production will be starting next week! We'll start with a small percentage and then keep increasing.
Do the calendar sharing updates require updates/changes on the Exchange server? I'm using Outlook 16.22 (190101) and anything I can find related to shared calendars looks the same as it always has.
- Julia ForanHi Kyler, we're still at a small percentage of users right now, so that's why you don't see changes yet. We'll keep slowly increasing the rollout over the next month.
- Julia ForanThe rollout is to about 70% of all production builds, so many of you should have the improvements by now. We'll post again when it's available to 100% of users!
Julia Foran
(version 16.23.1 Outook for Mac)
My "Open Shared Calendar" continutes to be greyed-out and when I've gone into my Preferences, I don't have the option to "Group similar folders, such as Inboxes, from different accounts" as instructed here: https://support.microsoft.com/en-us/help/3007307/you-cannot-open-a-shared-calendar-in-outlook-2016-for-mac
Help!
Thanks in advance
