Forum Discussion
Creating a Department shared Calendar in Office 365?
Thanks for the great feed back BTW.
What I am looking for is a way to share a department calendar with about 200 users. I would also appoint a few select people to be the ones to administer the calendar (add events, delete, etc...). I am thinking only 5 people would be the admins of this calendar. The rest would only need to view it. I want the calendar to just automatically show up in their office 365 outlook.
Yes, the users also have smart phones as well.
I would like to keep it as simple as possible so I thing Sharepoint & Teams is out. These people are like robots and don't really care about learning something new.
- I was kind of leaning toward "Groups". What would be the difference between a Shared Mailbox vs Groups?
If I made a shared mailbox essentially I would be creating a user in Office 365 with a general name like "Purchasing" and then share that user's calendar out to all the users I want? Can you get granular with the permissions with a shared mailbox?
Sorry if I'm getting detailed here.If you need it to auto-appear on Outlook and mobiles, you don't have much choice. Groups-based calendar will be easiest to handle for end-users, as newer versions of Outlook feature the "All Group Calendars" node where it will appear automatically. But Outlook mobile still doesn't have support for Group calendars. And as Chris mentioned, you might have troubles with permissions (we do have a parameter to make the calendar read-only for members, but it doesn't seem to be working as expected).
Shared mailbox calendars can now be opened in Outlook mobile, but both on the desktop and mobile it's a manual process and you will need to instruct the users accordingly. The other benefit is that you can get very granular with permissions. And you can even publish the calendar/embed it on a webpage or "tab" it in Teams. But it adds some management overhead overall.
PF-based calendar is another common option, but there is no way to access those on mobiles.
- Yes. You really can’t get granular with Office groups thou. Everyone gets edit for the most part in a group. I’ll get some articles when I get in a computer been out and about and getting late but seems shared calendar is best approach just don’t remember pros and cons of sharing a calendar from a mailbox and or if you just give access if it’ll auto add. I remember we had to use the mailbox add method so that calendar colors would show up for people and there was a way to have it only read for some and I want to say it auto added but can’t remember it’s been too long.
