Forum Discussion

finsfree's avatar
finsfree
Copper Contributor
Jul 30, 2019

Creating a Department shared Calendar in Office 365?

Hello, I'm fairly new to Office 365. I have been asked my a department head to create a shared calendar that the whole department can use (view, edit, etc...).   It seems like there are a couple ...
office 365
ankit shukla's avatar
ankit shukla
Iron Contributor
Jul 30, 2019

ChrisWebbTech Its all about adaption Chris, be it a SharePoint Calendar or an Office 365 Group.  BTW Office 365 have more dynamic features & keep adding comparing to SharePoint calendars. 

ChrisWebbTech's avatar
ChrisWebbTech
MVP
Jul 30, 2019
Not saying it's not a solution, just depending on the situation Groups are meh. And honestly, I don't see them getting expanded on much going forward. I think they are more confusing for most users than using existing calendars. Hence why I asked if they used SharePoint or Teams already, if not then Training the Office 365 Groups method probably the route to go, but there are some variables here.
  • finsfree's avatar
    finsfree
    Copper Contributor
    Jul 30, 2019

    Thanks for the great feed back BTW.

    What I am looking for is a way to share a department calendar with about 200 users. I would also appoint a few select people to be the ones to administer the calendar (add events, delete, etc...). I am thinking only 5 people would be the admins of this calendar. The rest would only need to view it. I want the calendar to just automatically show up in their office 365 outlook.

    Yes, the users also have smart phones as well.

    I would like to keep it as simple as possible so I thing Sharepoint & Teams is out. These people are like robots and don't really care about learning something new.

    • ChrisWebbTech's avatar
      ChrisWebbTech
      MVP
      Jul 30, 2019
      I would look into old fashioned resource / shared mailbox. You can add everyone access and i want to say it’ll show up in outlook with read and not just full access but I can’t recall. Then you can give the five people Delegates access.

      • finsfree's avatar
        finsfree
        Copper Contributor
        Jul 30, 2019
        I was kind of leaning toward "Groups". What would be the difference between a Shared Mailbox vs Groups?

        If I made a shared mailbox essentially I would be creating a user in Office 365 with a general name like "Purchasing" and then share that user's calendar out to all the users I want? Can you get granular with the permissions with a shared mailbox?

        Sorry if I'm getting detailed here.