Microsoft 365 Copilot brings a new way of working to your organization, but unlocking its full potential takes more than just turning it on. Most users have worked a certain way without AI their entire career, so they have adopted non-AI habits and routines for how their work gets done. With Copilot, you are asking them to essentially unlearn those non-AI habits and build new ones with Copilot.
That’s where The Great Copilot Journey comes in. This program is designed to help organizations and individuals build lasting Copilot habits through simple, daily nudges that show what’s possible with Copilot in a low-lift, easy-to-follow way.
What is the Great Copilot Journey?
The Great Copilot Journey is a structured, habit-building program that delivers daily or weekly prompts to help users practice and explore Copilot in real-world scenarios. It’s available for both Microsoft 365 Copilot and Copilot Chat, making it easy for teams to learn how Copilot can streamline tasks, spark creativity, and boost productivity.
Here’s how it works:
- Daily or weekly prompts: Users receive currently 30, soon 50 bite-sized and fun prompts that encourage users to try Copilot in their flow of work every day.
- Value- and benefit-based: All prompts and notifications focus on the value and benefits users can get out of using Copilot in a fun, low-lift way. The daily nudges take less than 2 minutes to read and understand.
- Quick delivery: The program is designed to be quickly set up and anyone can implement it, from business users to enablement teams.
- Built for scale: Whether you’re a small team or a global enterprise, the program is available in various formats to give you the flexibility you need.
Read more about how the Great Copilot Journey works for Microsoft 365 Copilot and for Copilot Chat, and learn how the program has driven real Copilot usage impact for teams across Microsoft.
How to bring the Great Copilot Journey to your organization
There’s no one-size-fits-all approach, so we have developed various ways for you to execute the Great Copilot Journey in a way that works best for your organization:
A) Download the email templates
Download the ready-to-use OFT files, and then simply open the email templates in Outlook, add your recipients and schedule the emails. That’s it. Setup takes about 20 minutes. And the best part? Anyone with access to Outlook can do this. Whether you’re a champion, a business user or an enablement lead, these email templates are for you.
- Download the templates for Microsoft 365 Copilot in English, Chinese (China), Chinese (Taiwan), French, German, Italian, Japanese, Korean, Portuguese
- Download the templates for Copilot Chat in English, Chinese (China), Chinese (Taiwan), French, German, Italian, Japanese, Korean, Portuguese
B) Automate with the Power Automate flow
If you have access to Power Automate, you can automate the delivery of the daily prompts with this pre-built flow and SharePoint. Simply follow the setup instructions for Microsoft 365 Copilot or Copilot Chat, and start sending the daily notifications through Teams. Read more about how it works in this blog.
C) Send organizational messages
Organizational messages let you quickly send the Great Copilot Journey to selected user groups via email, Windows Spotlight, Task Bar, Notification Center, and Teams Popovers. You can roll it out company-wide or target only teams in specific departments or locations.
Through the Microsoft 365 admin center, six pre-made messages are available for Microsoft 365 Copilot, allowing you to send weekly notifications designed to enhance users' in-product experience. Dismissed or missed prompts can be resent to ensure all users receive the notifications.
Simply go to the Copilot Onboarding Hub in the Microsoft 365 admin center, click on the “Kickoff the Great Copilot Journey” tile, select the template you want to use and customize it as needed, then set your recipients and schedule the message. Your messages are now ready to be sent.
D) Opt users into emails from Microsoft
If you’re new to Copilot and are looking for a more hands-off approach, opt your new users in to receive the Great Copilot Journey emails directly from Microsoft. This will automatically send your users five weekly emails: The first email welcomes users with an introduction to Copilot, and emails 2 through 5 dive straight into the prompts of the Great Copilot Journey.
Admins can enable this experience in the Microsoft 365 Admin Center. Go to Settings > Org settings > Services > Microsoft communications to users. Check the checkbox to allow users in your organization to receive emails from Microsoft and click ‘save changes.’
Don’t worry, your users remain in control and can opt out of receiving these emails at anytime through the unsubscribe link in any of the emails.
E) Set up through Viva Amplify
Viva Amplify is a great way to execute the Great Copilot Journey across various channels, like Teams, emails, SharePoint and Viva Engage, all in one fell swoop. Simply go to Viva Amplify, click “create a campaign,” select “pre-built campaign” and open the Copilot deployment kit. Customize your settings and start your campaign. This may take a moment as the system loads all the templates, but once ready, open the campaign brief and follow the instructions to set up your daily notifications.
Ready to start your journey?
Whether you choose email templates, automation, or Microsoft-managed delivery, the goal is the same: help your people build Copilot habits that stick. Start your journey today!
Microsoft