Way to automatically expand all pivot tables in a notebook?

I'm using Excel in Office 365 for Windows (lastest version). One of my systems generates an Excel notebook with a few hundred tabs, about 50 of which contain pivot tables. All the pivot table...

excel

Wyn Hopkins

Jan 18, 2021

Hi byte99

Not my best work but something like this. You could either put this code in your personal macro workbook (and assign a short cut key, or assign it to Quick Access Toolbar button) for repeated use. Or (simpler to start with) press Alt F11 on your Pivot Table file and paste this code into the Workbook window

Sub ExpandAll()

Dim pt As PivotTable
Dim pf As PivotField
Dim pi As PivotItem
Dim iFieldCount As Long
Dim iPosition As Long
Dim sh As Worksheet
Dim wkbkTarget As Workbook


Application.ScreenUpdating = False

Set wkbkTarget = ActiveWorkbook

For Each sh In wkbkTarget.Worksheets

        'If there is any pivot table on the sheet
        If sh.PivotTables.Count > 0 Then
    
    
    
        sh.Activate
       
      
        
       'Expand the lowest position field in the Rows area
'that is currently expanded (showing details)
 For Each pt In sh.PivotTables
        
               
        
           

  'Create reference to 1st pivot table on sheet
  'Can be changed to reference a specific sheet or pivot table.
 ' Set pt = ActiveSheet.PivotTables(1)

  'Count fields in Rows area minus 1 (last field can't be expanded)
  iFieldCount = pt.RowFields.Count - 1
  
  'Loop by position of field
  For iPosition = 1 To iFieldCount
    'Loop fields in Rows area
    For Each pf In pt.RowFields
      'If position matches first loop variable then
      If pf.Position = iPosition Then
        'Loop each pivot item
        For Each pi In pf.PivotItems
          'If pivot item is collapsed then
          If pi.ShowDetail = False Then
            'Expand entire field
            pf.ShowDetail = True
            'Exit the loop
            GoTo NextPT
          End If
        Next pi
      End If
    Next pf
  'If the Exit Sub line is not hit then the
  'loop will continue to the next field position
  Next iPosition
  
NextPT:
  
  Next pt
           
           End If
            Next sh
            
    Set wkbkTarget = Nothing
        
   Application.ScreenUpdating = True
   
End Sub

Wyn Hopkins

MVP

Jan 17, 2021

Hi byte99

Ah ok, sounds like it will be a macro... there's another one here which you could combine with a for each Pivot routine...

https://www.excelcampus.com/vba/expand-collapse-entire-pivot-table-fields-buttons/

 For Each sh In ThisWorkbook.Worksheets

        'If there is any pivot table on the sheet
        If sh.PivotTables.Count > 0 Then
    
            'Loop through all the pivots on the sheet
            For Each pvt In sh.PivotTables
        
                Call ExpandPivotFields
        
            Next pvt
            
        End If

Sounds like the "ThisWorkbook" element will need to be changed so you can save the routine in a separate workbook to run each time.

byte99

Copper Contributor

Jan 17, 2021

Wyn Hopkins

As I've never written an Excel Macro before, I'm not quite following how to extend that code to loop through all the sheets in a Workbook.

I tried the Macro you linked, and it does work. To execute it, I just need to open the Workbook containing that Macro (which I downloaded from your supplied link). Then if I open one of my Workbooks, and go to Developer->Macros, I can select the Macro I need (since the Workbook with the Macro is open, it can access its Macros), and Run. But, as you know, this works for the open sheet only.

The structure of the Macro is as follows:

**************

Option Explicit

Sub Some_Name_1( )

[Several lines of code]

End Sub

Sub Some_Name_2( )

[Several lines of code]

End Sub

***********************

So exactly where do I insert the above code into your code to create the needed loop?

[I also posted that question on the link itself, asking them how to extend their code to loop through all the sheets in a Workbook.]